COUNCIL MEETING MINUTES Monday, 3:20 p.m. A Meeting of the Town of East Gwillimbury Municipal Council was held on Monday, March 1, 2010, at 3:20 p.m. in the Civic Centre Council Chambers, 19000 Leslie Street, Sharon, Ontario. PRESENT: Mayor James R. Young Councillors Cathy Morton Virginia Hackson Marlene Johnston Jack Hauseman STAFF: Chief Administrative Officer Thomas R. Webster Municipal Clerk Kathleen Foster General Manager, Planning and Building Services Don Sinclair General Manager, Community Programs and Infrastructure Wayne Hunt General Manager, Corporate and Financial Services/ Treasurer Mark Valcic Fire Chief Ken Beckett Deputy Clerk Fernando Lamanna Corporate Strategy & Communications Co-ordinator Licinio Miguelo OTHERS: (1) member of the public A. CALL TO ORDER Mayor Young called the meeting to order at 3:20 p.m. A quorum was present. B. DECLARATION OF INTEREST: There was no declaration of interest. C. PRESENTATION(S): There were no presentations
Town of East Gwillimbury Page 2 of 11 D. DEPUTATION(S): There were no deputations. E. ADOPTION OF MINUTES: 1. Adoption of February 8, 2010 Special Council/Workshop Minutes Moved by: Councillor Hackson Seconded by: Councillor Hauseman BE IT RESOLVED THAT the Minutes of the Special Council/Workshop meeting held on February 8, 2010, be received and adopted. Carried. C2010-054 2. Adoption of February 16, 2010 Committee of the Whole Council Minutes Moved by: Councillor Johnston Seconded by: Councillor Morton BE IT RESOLVED THAT the Minutes of the Committee of Whole Council meeting held on February 16, 2010, be received and adopted. 3. Adoption of February 16, 2010 Council Minutes Moved by: Councillor Hauseman Seconded by: Councillor Hackson Carried. C2010-055 BE IT RESOLVED THAT the Minutes of the Council meeting held on February 16, 2010, be received and adopted. Carried. C2010-056 F. CORRESPONDENCE FOR ACTION 1. D. Bogers Miller, East Gwillimbury Minor Hockey Association, email dated February 13, 2010, requesting support for their Annual Gala to be held on April 17, 2010
Town of East Gwillimbury Page 3 of 11 Seconded by: Councillor Johnston BE IT RESOLVED that the e-mail from D. Bogers Miller, East Gwillimbury Minor Hockey Association, dated February 13, 2010, requesting support for their Annual Gala to be held on April 17, 2010, at The Roman Palace, Leslie Street, Newmarket, be received; and wishes to purchase a table of 10 at $500.00 for this event; and wishes to sponsor a Team Spirit Award (eg. one team skate/hall for one team party/cost of awards/lunch or snacks), not to exceed $500.00; and wishes to have Town representation to assist in presenting the Spirit Awards. Carried. C2010-057 2. Dr. E. Hoskins, Minister, Ministry of Citizenship and Immigration, letter, regarding nomination for the Newcomer Champion Award Seconded by: Councillor Johnson BE IT RESOLVED that the letter from Dr. Eric Hoskins, Minister of Citizenship and Immigration, dated February 2010, regarding nomination for the Newcomer Champion Award, be received Carried. C2010-058 3. J. Ouellette, MPP, Oshawa, Official Opposition Critic, Natural Resources, letter dated February 8, 2010, regarding informed feedback and comments concerning legislation, regulations and the organizational responsibilities for Conservation Authorities Moved by: Councillor Hauseman Seconded by : Councillor Hackson BE IT RESOLVED that the letter from J. Ouellette, MPP, Oshawa/Official Opposition Critic, Natural Resources, dated February 8,
Town of East Gwillimbury Page 4 of 11 2010, regarding informed feedback and comments concerning legislation, regulations and the organizational responsibilities of Conservation Authorities, be received; and FURTHER, that the Municipal Council of the Town of East Gwillimbury forward this correspondence to Development & Legal Services for a response to the writer. Carried. C2010-059 4. Regional Councillor D. Wheeler, Chariman, Police Services Board, Letter dated February 2, 2010, regarding Marihuana Medical Access Regulations - Licensed Marihuana Grow Operations Moved by: Councillor Johnston Seconded by: Councillor Morton BE IT RESOLVED that the letter from Regional Councillor Danny Wheeler, Chairman, Police Services Board, dated February 2, 2010, regarding Marihuana Medical Access Regulations Licensed Marihuana Grow Operations be received; and wishes to endorse the Regional Municipality of York Police Services Board Resolution for Marihuana Medical Access Regulations Licensed Marihuana Grow Operations. Carried. C2010-060 5. D. Gerrard and K. Sinclair, Co-Chairs, York Regional Police Appreciation Night Committee, letter dated February 8, 2010, regarding an invitation to the 18th Annual Police Appreciation Night to be held on April 22, 2010 Moved by: Councillor Hackson Seconded by: Councillor Hauseman BE IT RESOLVED that the letter from D. Gerrard, Co-Chair, York Regional Police Appreciation Night Committee, dated February 8, 2010, regarding an invitation to the 18 th Annual Police Appreciation Night to be held on April 22, 2010, at Le Parc in Thornhill, at a cost of $150.00 per person or $1,200 for a table of eight, be received; and
Town of East Gwillimbury Page 5 of 11 wishes to purchase a table of eight for this event; and FURTHER, any member of Council wishing to attend this event should inform the Executive Assistant to the Mayor and Member of Council who will RSVP on their behalf. Carried. C2010-061 6. S. Noble, Executive Assistant to Mayor & Members of Council, Internal Memorandum, regarding Mayor & Council Charity Golf Tournament Moved by: Councillor Hackson Seconded by: Councillor Hauseman BE IT RESOLVED that the correspondence from the 2010 Mayor & Council Charity Golf Tournament Committee, dated February 16, 2010, requesting approval for a golf tournament to be held on September 14, 2010, at Pheasant Run Golf Club, be received; and FURTHER, that staff requests closure of a separate Golf Tournament bank account at TD Bank, and that all golf tournament financial activities be processed through the Town s chart of accounts; and will host a 2010 Charity Golf Tournament on September 14, 2010 at Pheasant Run Golf Club. Carried. C2010-062 7. L. Donaldson, Receptionist, Town of Gravenhurst, email dated February 16, 2010, requesting support in a petition to the Premier of Ontario to amend the Ombudsman Act to include hospitals under the jurisdiction of the Ombudsman Moved by: Councillor Johnston Seconded by: Councillor Morton BE IT RESOLVED that the email from L. Donaldson, Receptionist, Town of Gravenhurst, requesting support in a petition to the Premier of Ontario to amend the Ombudsman Act to include hospitals under the jurisdiction of the Ombudsman be received; and
Town of East Gwillimbury Page 6 of 11 wishes to support the Town of Gravenhurst in their petition to the Premier of Ontario to amend the Ombudsman Act to include hospitals under the jurisdiction of the Ombudsman Carried. C2010-063 8. J. Harding Mayor, City of Woodstock, letter dated February 17, 2010, regarding The Power Pledge Community Challenge Moved by: Councillor Hauseman Seconded by: Councillor Hackson BE IT RESOLVED that the letter from J. Harding, Mayor, City of Woodstock, dated February 17, 2010, regarding The Power Pledge Community Challenge, whereby families commit to be energy smarter by pledging to take action, be received; and wishes to participate in The Power Pledge Community Challenge on Wednesday August 11, 2010. Carried. C2010-064 9. B. Mclellan, Superintendent, Allto Construction, letter dated February 11, 2010, requesting permission to temporarily close a road at 40 Royal Oak Road on March 29th for 8 hours to connect the new seniors building to municipal services Seconded by: Councillor Johnston BE IT RESOLVED that the letter from B. Mclellan, Superintendent, Allto Construction, dated February 11, 2010, requesting a permit for a road closure at 40 Royal Oak Road on March 29 th to tie into municipal services for the new seniors building in Mount Albert, be received. Carried. C2010-065 10. D. Robertson, Newmarket Eagles Cycling Club, requesting a Road Occupancy Permit for Boag Road and Catering Road on Saturday June 19, 2010 for the purpose of holding the 4th Annual Tour of Speed Bicycle Race for boys and girls age 10-16
Town of East Gwillimbury Page 7 of 11 Seconded by: Councillor Johnston BE IT RESOLVED THAT the letter from D. Robertson, Newmarket Eagles Cycling Club, requesting to temporarily close Boag Road and Catering Road, on Saturday, June 19, 2010 from 10:30 a.m. to 12:30 p.m. for the purpose of holding the 4 th annual Tour of Speed bicycle race for boys and girls age 10 to 16, be received; and THAT Council grant approval and authorize the execution of a By-law to temporarily close Boag Road and Catering Road, on Saturday, June 19, 2010 from 10:30 a.m. to 12:30 p.m. for the purpose of holding the 4 th annual Tour of Speed bicycle race for boys and girls age 10 to 16; and THAT York Regional Police, Emergency Medical Services of York Region, and the Town of East Gwillimbury Emergency Services and Community Programs and Infrastructure be advised of the temporary road closures. Carried. C2010-066 Council requested that the road closure be communicated to residents on the web site and on the Town Page in the Era Banner. 11. PITCH-IN Canada, requesting that the Town of East Gwillimbury become a Patron of their program Moved by: Councillor Hauseman Seconded by: Councillor Hackson BE IT RESOLVED that the letter from PITCH-IN Canada, received on February 12 th, 2010, requesting that the Town of East Gwillimbury become a Patron of their program, be received Carried. C2010-067 12. J. Knox, C.A.M.,The Association for Differently Abled People Together, letter dated February 10, 2010, requesting that the Town waive the hall rental fee for the York Room at the Holland Landing Community Centre on April 10, 2010 for an 8-month old baby boy from Newmarket with Herschprung's Disease
Town of East Gwillimbury Page 8 of 11 Moved by: Councillor Johnston Seconded by: Councillor Morton BE IT RESOLVED that the letter from J. Knox, Association for Differently Abled People Together, dated February 10, 2010, requesting that the Town waive the normal and customary costs related to the rental of the York Room at the Holland Landing Community Centre, on April 10 th, 2010, for a fundraiser for an 8-month old baby boy from Newmarket with Herschprung s Disease, be received; and wishes to make a donation to the silent auction. Carried. C2010-068 13. J. Chwang, Branch President, Canadian Red Cross, letter dated February 5, 2010, requesting support through an official proclamation recognizing March as Red Cross Month Moved by: Councillor Hackson Seconded by: Councillor Hauseman BE IT RESOLVED that the letter from J. Chwang, Region of York Branch President, Canadian Red Cross, dated Februry 5, 2010, requesting support through an official proclamation recognizing March as Red Cross Month, be received; and does proclaim the month of March as Red Cross Month in East Gillimbury. Carried. C2010-069 14. K. Pichard-Lefterys, President of KC's Cancer Cushion Fund, requesting support for KC's Cancer Cushion Fund and their 4th Annual Irish Pub Night and Silent Auction to be held at the Roman Palace on April 24, 2010 Moved by: Councillor Hackson Seconded by: Councillor Hauseman BE IT RESOLVED that the email received from K. Pichard-Lefterys dated February 23 rd, 2010, requesting support for KC s Cancer Cushion Fund and their 4 th Annual Irish Pub Night and Silent Auction to be held at the Roman Palace on April 24, 2010, be received; and
Town of East Gwillimbury Page 9 of 11 wishes to support KC s Cancer Cushion Fund and their 4 th Annual Irish Pub night and Silent Auction to be held at the Roman Palace on April 24, 2010. Council directed staff to advertise this event on the Town s website. G. CORRESPONDENCE FOR INFORMATION Carried. C2010-070 1. B. Pearse, Chair, Land Use Council, bulletin dated February 17, 2010, regarding Land Management in Ontario 2. Advertisement for Mental Health Education Program for Families and Caregivers 3. B. Dickey, P.Eng. Consultant Project Manager, AECOM Canada Ltd., letter dated February 17, 2010, regarding Notice of Public Information Centre No.2 - Detail Design Study Highway 404 Extension from Queensville Sdrd. to Ravenshoe Rd. 4. N. de Freitas, Board Member and Marketing Committee Chair, Literacy Council of York-Simcoe, email dated February 22, 2010, regarding Literacy Council of York-Simcoe Moved by: Councillor Johnston Seconded by: Councillor Morton BE IT RESOLVED THAT the information contained in the Correspondence for Information, Council Agenda Items G.1, G.2, G.3 and G.4 be received and filed. Carried. C2010-071 Council requested that a copy of Item G.4 be forwarded to the Library Board for their information. H. REPORTS There were no reports. I. RESOLUTION(S) There were no resolutions.
Town of East Gwillimbury Page 10 of 11 J. BY-LAWS 1. 2010-020 A By-law to Demolish Soilder s Bay Marina building 2. 2010-021 A By-law to repeal By-law 2010-016 a By-law to Govern the Issuance and Administration of Building and Demolition Permits. 3. 2010-022 A By-law to authorize the Mayor and Clerk to execute an amended Municipal Funding Agreement with the Association of Municipalities of Ontario for the Transfer of Federal Gas Tax Revenues Moved by: Councillor Hauseman Seconded by: Councillor Hackson BE IT RESOLVED THAT By-laws No. 2010-020, 2010-021, and 2010-022 be taken as read, enacted and signed by the Mayor and Municipal Clerk. Carried. C2010-072 K. OTHER BUSINESS There was no other business. L. IN CAMERA There were no in camera items. M. CONFIRMING BY-LAW Seconded by: Councillor Johnston BE IT RESOLVED THAT By-law No. 2010-023, being a by-law to confirm the proceedings of the held on, be taken as read, enacted and signed by the Mayor and Municipal Clerk. Carried. C2010-073
Town of East Gwillimbury Page 11 of 11 M. ADJOURNMENT: Seconded by: Councillor Johnston p.m. BE IT RESOLVED THAT the meeting of Municipal Council adjourn at 3:40 Carried. C2010-074 James R. Young, Mayor Kathleen Foster, Municipal Clerk Meeting Minutes adopted on March 22, 2010.