Orange Coast College Academic Senate Regular Meeting Agenda February 13, 2018 from 11:30 to 12:30 PM in the Faculty House I. Call to Order - Academic Senate President II. Approval of the Agenda - Academic Senate Body III. Approval of the Minutes - Academic Senate Body IV. Opportunity for Public Comment Five-minute allotment of time for public speakers Members of the public may fill out a Public Comment Slip that is located near the meeting agendas in front of the meeting room. Please give your slip to the president before the meeting begins. Comments on items specific to the agenda may be made at this time, or, preferably, during discussion of that agenda item. The president will determine the order of speakers. Speakers have a one-minute time allotment per speaker. V. Consent Calendar Items: Please see Appendix 1 (Page 3) VI. Officer, Senator and Committee Reports: 1. President s Report and Announcements ASCCC Sanctuary Jurisdiction Advisory ASCCC Disciplines List Revision Process 2. Senator Work Group, Ad-hoc or other Committee Reports 3. Senate Subcommittee Reports or Participatory Governance Committee Reports VII. Unfinished Business: 1. Draft 2 of the Committee Member or Task Force Volunteer Selection Process, VP Sachs, Sen. Kennedy VIII. New Business: 1. Extended Opportunity Program Services Management at OCC, Sen. Phillips 2. Basic Skills Initiative Update, Sen. Blair, Dean Taylor 3. Guided Pathways Senate Liaison Draft Senate Job Description, Sen. Kennedy IX. For the Good of the Order Announcements: Please observe a one-minute allotment per speaker. All Senators are invited to report something of interest to faculty: Good news, upcoming events, thanks for a job well done. X. Adjournment of the Regular Meeting. 1
Orange Coast College Academic Senate Executive Board Meeting Agenda Feb 13, 2018, 12:30 to 1:30 PM in the OCC Faculty House Call to Order - Senate President Opportunity for Public Comment Five-minute allotment of time for public speakers Members of the public may fill out a Public Comment Slip, which are located near the meeting agendas in front of the meeting room. Please give your slip to the president before the meeting begins. Comments on items specific to the agenda may be made at this time, or, preferably, during discussion of that agenda item. The president will determine the order of any speakers. Speakers have one minute per speaker. Approval of the Agenda - Executive Board Approval of the Minutes - Executive Board Reports from Executive Board Members - Executive Board Discussion of Agenda Items for next Regular and E-Board Meetings: 1. TBD item/s meeting date assignments Officer duty descriptions 2. Consent Calendar Items 3. Department Chair Replacement Election Processes 4. Senate Elections Discussions Topics Requested for Senate Discussion by Faculty, OCC Administration, and the District: Feb 20, 2018 Student Code of Conduct Revision Update, 10 minutes Majid Feb 20, 2018 OEI Assessment Packet/ OEI Consortium Cohort, 10 minutes Barbara Cooper Feb 27, 2018 OCC Student Mental Health Resources, Kelly Daly Feb 27, 2018 Banner 9 and Student Portal/MyOCC Upgrade: Fred Rocha, CCCD IT Director and Rupa Saran, Sr. CCCD Director, Information Technology, Applications & Development (Rupa Saran/Fred Rocha 10 minutes total) Feb 27, 2018 - District Internal Audit Presentation: Fahad Kazi, District Internal Audit Coordinator requested 10/17/17 (15-30 Min. requested) March 6, 2018 Flex Day Debrief and Transparency Discussion: Flex Coordinator, Marc Perkins, Sen. Kennedy Spring, 2018 OCC Marketing Strategies; Legislative Changes; Academic Freedom; Active Shooter (from senate goals) Spring, 2018 Changes to Students and the need for Critical Thinking (from senate goals) Spring, 2018 OCC s Viability Process request for follow-up from 10/17/17 meeting from Sen. Blair the VPI will update Spring, 2018 Transparency Committee s Management Review Protocol Revisions, Sen. Phillips, Chair Transparency Committee (Pending discussions from OCC Transparency Committee Meeting) Spring, 2018 Allocation of Equity Funding Budget OCC Student Services, Request from Sen. Phillips to Senate President 11/14/17 2
APPENDIX 1: Consent Calendar: BSI Committee: Sterling Williams, Part-time ESL Instructor (BSI Admin Support Committee Request) College Budget: Sen. Loren Sachs, Sen. Will Thai, Sen. Kelly Holt (Faculty email to Senate Office) OCC Coast Colleague of the Year Committee: Part-time Professor Dennis Kelly, Senate President, Lee Gordon (Senate President requested appointments) Academic Freedom: Richard Kraft (Faculty email request to Senate Office) Tenure Track Evaluation Teams Replacement English Alan Lovegreen Representative from Faculty Hiring Committee: Jeremy Zitter (Jeremy is replacing Ken Parker for FA18, during sabbatical per VPI s Office) Dean: Michael Mandelkern (Previously Approved) Faculty (Within Discipline): Erik Rangno (Previously Approved) Faculty (Senate Outside of Discipline): Caryn Plum (Previously Approved) Computer Science New Faculty To Be Hired, Starting Fall 2018 (Please Note: A Senate Outside of Discipline Representative is needed) Dean: Ron Johnson Representative from Faculty Hiring Committee: Gabriela Ernsberger Faculty (Senate Discipline Representative): Stephen Gilbert Philosophy/Religious Studies New Faculty To Be Hired, Starting Fall 2018 (Please Note: A Senate Outside of Discipline Representative is needed) Dean: Kevin Henson Representative from Faculty Hiring Committee: Charles Otwell Faculty (Senate Discipline Representative): Marcella Norling 3
4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 1 2 3 Orange Coast College Academic Senate Committee Member and Task Force Volunteer Appointment Selection Process Resolution #S 2018-1 (Draft 3, 2/8/2018) Moved by Senators Jamie Blair and Marilyn Kennedy; seconded by Senator Loren Sachs Whereas, AB 1725 grants faculty participatory, shared governance at the college and District levels; Whereas, the Orange Coast College Academic Senate (Senate) creates Senate committees as per its Bylaws, Art. II, Section 2; Whereas, the processes for Senate appointments to Senate, shared governance, or hiring committees; to task forces; and to work groups has not been consistently followed nor formally established; Whereas, the Senate is bound legally to transparency as per the Brown Act and shared governance as per AB 1725, certain time frames must be established in order to honor these requirements and fulfill legal obligations; Therefore, Be It Resolved that the Senate establish and adopt these formal processes below for these Senate appointments: I. STANDARD TIMELINES FOR TRANSPARENCY AND SHARED GOVERNANCE: A. Requests for a Call for Volunteers during for the Fall and Spring Semesters: Submit requests to the Senate Executive Board (E-Board) and its support staff person at least twenty-one (21) calendar days before the need date. B. Requests for a Call for Volunteers during for the Winter, Spring, and Summer Intersessions: Submit requests to the E-Board and its support staff person at least twenty-one (21) calendar days before the need date. In the event that the appointment is requested during a winter or summer intersession period and the work is required to begin during an that intersession or within the first twenty-one (21) calendar days of the upcoming semester, a request must be sent to the E-Board and its support staff person at least twenty-one (21) calendar days before the need date. C. Intersession Pool: To fulfill these specific requests, the Senate will establish a yearly intersession pool of Senateapproved volunteers who are willing to check their emails during summer and winter, and/or spring intersessions and accept a committee appointment to work during one or more of these an intersession periods. The pool will be updated yearly each spring. Note what the CFE contract states in Article III.1.b., regarding intersession committee meetings, service, and potential compensation: Standing Shared Governance committees and committees that directly affect faculty must be held on duty days or the faculty must be compensated for off-duty attendance (See Appendix A-5, E. 2. Miscellaneous Non- Instructional Rate). The Federation and the District will mutually agree on which meetings may need to be held on 1
38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 non-duty days, create a list of such committees, and negotiate addendums to the list. Meetings on non-duty days are not mandatory. Committees meeting on non-duty days are responsible for determining the notice requirements for such meetings. II. REQUESTS FOR APPOINTMENTS PROTOCOLS: A. Requests for Members/Volunteers: After gaining the feedback and approval of the appropriate committee or group and following the required committee bylaws or District policies, the chair, administrator, or designee for the committee/group/task force submits a request that informs the Senate E-Board and its support staff person of any specific membership or volunteer needs, as pertinent to that specific request: 1. Meetings dates, times, and places 2. Specific faculty requested, such as full-time tenured, full-time, or part-time, or no preferences or requirements 3. Number of appointments available 4. Length of term of service 5. Specific area, skills, committee membership, or knowledge preferred or required plus a brief reason (examples need particular department or division representative, has accounting skills, has budget analysis skills, reads Spanish, knows construction, etc.) 6. In the event that a department or division anticipates a request for a fourth faculty member for a hiring committee but before that hiring committee formally meets to make such a request (as required by CCCD policies), the department or division may submit and identify a fourth faculty member to be approved by the Senate in the eventuality that the hiring committee makes that request. III. CALLS FOR VOLUNTEERS AND SELECTION PROTOCOLS: A. Announcement Call Sent: After approval by the E-Board for the call, the Senate support staff sends out an email call for volunteers as per the specifics described in II. A. above. The call will be open for seven (7) calendar days B. Volunteer Responses: When responding, volunteers should briefly acknowledge that they have met any special preferences or requirements, if there are any requested in the call. If there are none, only a name need be submitted. 1. Requests with No Special Preferences or Requests: All volunteers will be placed in the drawing lot. During the fall and winter semesters, the names will be drawn at an E-Board meeting. The names selected will go on the Senate consent calendar for approval. A list of numbered alternates will be kept for six calendar months (180 calendar days) or until the end of the committee, task force, or work group term. 2. Requests with Special Preferences or Requests: All volunteers who have acknowledged they have met the preferences or requirements will be placed in the drawing lot. During the fall and winter semesters, the names will be drawn at an E-Board meeting. The names selected will go on the Senate consent calendar for approval. A list of numbered alternates 2
77 78 79 80 81 82 83 84 85 will be kept for six calendar months (180 calendar days) or until the end of the committee, task force, or work group term. 3. Requests from Intersession Pool: All volunteers for requests with no special preferences or requests will be placed in the drawing lot. All volunteers for special preferences or requests who have acknowledged they have met these preferences or requirements for a specific appointment will be placed in the drawing lot. Names will be selected by the E- Board when school is not in session at a special meeting (see CFE contract Article III.1.b.). A list of numbered alternates will be kept for six calendar months (180 calendar days) or until the end of the committee, task force, or work group term. 3