August 7, 2018 The regular meeting of the Board of Commissioners of PUD No. One of Wahkiakum County, Washington was held on the above date with Board President Eugene Healy presiding. Also in attendance were Board Vice President Robert Jungers, Board Secretary Dennis Reid, Manager David Tramblie, Auditor Erin Wilson, Attorney Tim Hanigan, Secretary Katie Thomas, and Wahkiakum County Eagle Newspaper Reporter Diana Zimmerman. Meeting convened at 8:30 a.m. REVIEW AND APPROVAL OF AGENDA: Commissioner Reid made a motion to approve the agenda as submitted and Commissioner Jungers seconded. Commissioner Reid inquired whether there was a second resolution for the agenda. Attorney Hanigan stated that it had been pulled. Discussion ensued. The motion passed 3-0. APPROVAL OF MINUTES: On a motion from Commissioner Jungers and a second from Commissioner Reid, the minutes of the regular board meeting held on July 17, 2018 were approved as submitted. The motion passed 3-0. APPROVAL OF FINANCES: With regard to the following electric and water vouchers submitted by Auditor Erin Wilson, Commissioner Reid made a motion to approve the vouchers for electric and water as submitted. Commissioner Jungers seconded the motion. The motion passed 3-0. Electric $ 129,198.10 PIWS $ 31,960.33 WWWS $ 26,643.59 OPEN DISCUSSION: Commissioner Jungers led a discussion regarding the Brown & Kysar Substation Seismic Resiliency report. The report stated that typically it is the substations that fail during a seismic event rather than the transmission systems. Discussion ensued regarding the report and the possibility of retrofitting county substations with current seismic-resistant hardware. PUD Meeting Minutes 1
REPORTS: Manager Tramblie: Manager Tramblie reported that the Puget Island Bridge water main repair project was completed and a total success. Discussion ensued. Manager Tramblie reported that he has received 96 out of the 100 AMRs he has ordered for installation in the Grays River area. He would also like to replace the water meters in Skamokawa due to age and wear. Discussion ensued. Manager Tramblie reported that the flat-bed truck was delivered last week and is now at Pacific Truck Colors getting the flat-bed installed. Discussion ensued. Manager Tramblie reported that the backstairs project should be completed by the end of the month. Auditor Wilson Auditor Wilson reported that the Westside Water Works acquisition was completed on July 31 st. A letter was sent to all new water customers to inform them the acquisition had gone through and their first water bill will be sent in September. Auditor Wilson reported that the computer security updates had been completed. Additionally, a security certificate was added to the website although the account login and payment platform has always been secure. Auditor Wilson reported that the PERS contribution rates will increase September 1 st. The employer contribution rate will be 12.83%, increased from 12.7%; the employee contribution rate for PERS 2 will be 7.41% up from 7.38%. Discussion ensued. Auditor Wilson reported that three commercial customers called the PUD to report that they had received scam phone calls. Auditor Wilson stated a warning banner is on the website to warn customers of the scam. Discussion ensued. Auditor Wilson reported the PUD has received from the Town of Cathlamet the annual true-up and summation segment to establish the Puget Island water rate for 2019. They are working through the details and waiting for some requested information. Discussion ensued. The District is required to publish a preliminary budget by September 1st. Auditor Wilson handed out copies of a preliminary budget. There have been no rate increases factored in to the budgets. Discussion ensued. Auditor Wilson reported that she will not be attending the next meeting as she will be on vacation. PUD Meeting Minutes 2
Commissioner Reid: Commissioner Reid reported that WPUDA has released a clean energy logo. Discussion ensued. Commissioner Reid reported that he recently attended telecom meetings. There is approximately $10 million available for loans and grants for telecom. Discussion ensued. Commissioner Reid reported that during a recent Legislative session, WPUDA has pushed to have bid limits changed. They are also pushing to have the B&O tax removed on BPA conservation funds. Discussion ensued. Commissioner Reid reported that PERS early retirees are now able to come back to work at a PUD for a certain number of hours per year. Discussion ensued. Commissioner Jungers: Commissioner Jungers reported that he attended the Energy Northwest quarterly meeting several weeks ago and was able to meet new contacts. Discussion ensued. Commissioner Jungers reported that there will be a new business account for a restaurant opening around September 1 st. Commissioner Healy: Commissioner Healy reported that he attended a Broadband Action Committee meeting recently. There is up to $50,000.00 available for planning. Commissioner Healy is also working with the executive director of WPUDA to find a speaker for the next meeting. Discussion ensued. Commissioner Healy reported that he attended a presentation given by Port of Ridgefield Vice-President of Innovation Nelson Holmberg and Matt Kuhl from the Wahkiakum Chamber of Commerce. Discussion ensued. Commissioner Reid reported that he will attend a County Commissioners meeting tonight in Grays River at their request. He will also attend a USDA meeting Thursday morning regarding financing programs. Discussion ensued. DISCUSSION TOPIC: Broadband Commissioner Jungers inquired if there were any movements in the state legislature mandating what PUDs cannot be involved in regarding broadband. Auditor Wilson stated that PUDs cannot be service providers without special permission. Commissioner Reid PUD Meeting Minutes 3
added that every year there is a push for PUDs to have retail authority. Discussion ensued. After a brief discussion, there was a consensus among the board members to allow the Manager to conduct broadband research for the PUD. Energy Northwest/Horn Rapids Solar, Storage, and Training Program Commissioner Jungers reported that he recently attended an Energy Northwest presentation regarding a new project involving solar power the corresponding storage system. Discussion ensued. PUBLIC COMMENT: Commissioner Healy commented that he read an article in the paper regarding a significant water leak in the Cathlamet water system. Attorney Hanigan confirmed that it is still leaking. Manager Tramblie stated that he has had a conversation with a representative from Evergreen Rural Water System who is assisting with water leak detection and he hasn t found anything. Discussion ensued. ACTION ITEMS: Resolution #1223 A Resolution of the Commission of Public Utility District No. 1 of Wahkiakum County, Washington (the District ) 1. Declaring its approval of Public Utility Risk Management Services ( PURMS ) Resolution No. 6-7-18-1 and ratifying the affirmative vote on said Resolution by the District s voting representative at the PURMS semi-annual Board meeting on June 7, 2018; and 2. Declaring its approval of the PURMS 2018 amended and restated Interlocal Agreement ( 2018 ILLA ) and authorizing the District s signing representative to execute the duplicate original signature page for the 2018 amended and restated ILA for and on behalf of the District. Auditor Wilson reported that this confirms voting procedure updates to the Interlocal Agreement for PURMS, and some actions require a unanimous vote. Discussion ensued. Commissioner Reid made a motion to approve Resolution #1223 A Resolution of the Commission of Public Utility District No. 1 of Wahkiakum County, Washington (the District ). Commissioner Jungers seconded. The motion passed 3-0. MEETINGS & TRAVEL APPROVAL REQUIRED: Commissioner Reid moved to approve travel for Manager Tramblie to attend the NWPPA Northwest Communications and Energy Innovations Conference in Coeur PUD Meeting Minutes 4
D Alene, Idaho from September 16-19, 2018. Commissioner Jungers seconded. The motion passed 3-0. ADJOURNMENT: The regular meeting was adjourned at 10:00 a.m. PUD Meeting Minutes 5
Approval of the minutes of the regular meeting of August 7, 2018. Eugene Healy, President Robert Jungers, Vice President Dennis Reid, Secretary PUD Meeting Minutes 6