KENTON COUNTY FISCAL COURT MINUTES Independence Courthouse 5272 Madison Pike Independence, KY 41051 January 11, 2018 7:00P.M. Call to Order Judge/Executive Knochelmann called to order the January 11, 2018 meeting of the Kenton County Fiscal Court. Judge/Executive Knochelmann led the invocation and the Pledge of Allegiance. Present: Staff: Judge/Executive, Kris Knochelmann Commissioner Beth Sewell, District 1 Commissioner Jon Draud, District 2 County Attorney Stacy Tapke Joe Shriver, County Administrator Scott Gunning, Assistant County Administrator Sue Kaiser, Fiscal Court Clerk Roy Cox, County Treasurer Approval of Minutes A. Approval of Minutes from the meeting of December 12, 2017. B. Approval of Minutes from the Special Meeting of December 22, 2017. Citizens Address No citizens came before the Fiscal Court. General Business A. Claim's Lists-Dated December 21, 2017 and January 9, 2018. There were no questions on the Claim's Lists.
B. Presentation of a Proclamation declaring January 11, 2018 as "Beechwood High School Football State Championship Day". The Beechwood coach was unable to attend the meeting. C. Discussion regarding the new Administration Building 1. Request approval for the Contractor's Application for Payment #4 County Administrator Joe Shriver stated that this has been reviewed by WSP and our County Engineer. Everything is appropriate, so it is asked that this payment is approved. 2. Request approval of the Linebach-Funkhouser proposal to perform a detailed Asbestos Survey for 502,504,506,508, and 516 Martin Luther King Boulevard. County Administrator Joe Shriver stated that the State Regulator asked for a more detailed asbestos survey. This is a requirement before demolition can proceed. Judge Knochelmann stated that it will be $5,600 total for all the properties. 3. Request approval of the proposal from Geotechnology, Inc. for the materials testing and special inspection on the new Administration Building. County Engineer Nick Hendrix stated that we negotiated that geotechnical inspections would be exclusive. Those things are normally born by the owner in a project like this, so this proposal is for any sort of special inspection. It includes field density testing on soil and asphalt, aggregate (which includes concrete testing), and basically any material that is going to be incorporated into the building will be tested by us through Geotechnology. Resolutions A. Resolution No. 18-0lA (Action Requested) A Resolution for the Kenton County Fiscal Court concerning Fiscal Year 2017-2018 Budget Adjustments. Treasurer Roy Cox stated that the first budget adjustment is for a Police Officer that retired for $10,380, Elizabeth Cochran for $8,480 and $6,620 for Brenda Spare for unused sick pay. There is then a $2,000 adjustment for storm water fees at Public Works. The bill was $5,800, and we only
had $3,000 in the budget. This is the first year that we have split out the golf course, and now we have the actual numbers. Commissioner Draud asked when there will be a report on the Golf Course? Assistant County Administrator Scott Gunning answered that the report will take place at the February 20th Fiscal Court Meeting. B. Resolution No. 18-02 (Action Requested) A Resolution authorizing an application to the Kentucky Transportation Cabinet for reimbursement of expenditures for the transportation of non-public school students. There were no questions on this Resolution. C. Resolution No. 18-03 (Action Requested) A Resolution authorizing the filing of a 2017 Kentucky Community Development Block Grant-Public Services Application. Judge Knochelmann stated that this grant is for Transitions. D. Resolution No.18-04 (Action Requested) A Resolution authorizing the Kenton County Attorney to enter into negotiations for the acquisition of temporary construction easements upon certain properties located on 12th Street, Covington, and authorizing Judge/Executive Kris Knochelmann to execute any related documents. Commissioner Draud asked if this is the one that was previously discussed? County Administrator Joe Shriver answered that we had agreements for demo purposes, but in order to access those properties in final construction we negotiated all the way to March of 2019. This gets us access to those properties that we haven't been able to acquire, but need access to in order to finalize construction. Ordinances No Ordinances came before the Fiscal Court.
Consent Agenda A. Exhibit No. 18-01 Request approval to surplus/trans er various items from the Kenton County Parks and Recreation Department, with some items being transferred to the Kenton County Conservation District. B. Exhibit No. 18-02 Request approval to surplus a gray Steno Chair for the Kenton County Public Works Department. C. Exhibit No. 18-03 Request approval to ratify the Service Level Agreements between the Information Technology Department and the various departments of the Kenton County Fiscal Court. D. Exhibit No. 18-04 Request approval of an amendment to the Tower Lease Agreement Park between the City of Cincinnati and the Kenton County Fiscal Court for the tower located in Mt. Echo Park. E. Exhibit No. 18-05 Request approval to surplus various Printer/Copier/Fax Machines for the Kenton County Information Technology Department. F. Exhibit No. 18-06 Request approval to surplus various technology items for the Kenton County Information Technology Department. G. Exhibit No. 18-07 Request approval to surplus various office and jail equipment/furniture from the 303 Court St., Covington, KY building. All items on the Consent Agenda were voted on together. Executive Orders A. Executive Order No. 18-01 An Executive Order relating to the Fiscal Court approving the resignation of Brian Bamberger as the Part-Time Administrative Assistant/Emergency Planner for the Kenton County Emergency Management Department, with the effective date of December 25, 2017.
Administrative Reporting Nick Hendrix - Public Works Nick Hendrix stated that he is very thankful for those fighting snow and ice for the county. The Public Work's crews were out on Christmas Eve and New Year's Eve, and we appreciate their efforts and dedication. Also, his department is re-bidding the master agreements for in place patching, asphalt pick up and a few others. They also have the contract out for resurfacing of Independence Station Rd. Mr. Hendrix then stated that the county went out on a joint solicitation with Campbell and Boone County for single axel dump trucks. That went very well, and it came in on budget. These trucks were returned to us in five months, which is record time. Commissioner Draud asked Mr. Hendrix to refresh his memory on the Bromley-Crescent Springs Project. Mr. Hendrix reported that there is a little bit of movement on the project. The construction letting is still set for December of 2019. Shovel in the ground will probably be mid summer of 2020. There is some movement in design, as the Transportation Cabinet did sign the design executive summary, which basically says that they agree with the direction of the design. The residents along the corridor will see some geotechnical boring over the next two to three months. Lisa Desmarais - Information Technology Lisa Desmarais stated that we've purchased and installed a new Host Server that will be used for the email Exchange Server. Server software is installed, and we are configuring the new system to receive 410 email boxes. All billing has been verified for the current VoIP system, and this project is complete. We are now planning for the installation of this system in the new building to include the addition of the County Attorney's office and the Planning and Development Services of Kenton County group. Ms. Desmarais then stated that the Fund Accounting System and New COLT System COLA is being used on a daily basis and the internal portion of the system is working well. They are working on a list of 50-75 businesses to pilot the External (Community) portion of the system planned for March Quarter End. Also, the upgrade to the Panamation version 4.3 to version 5.1 is anticipated to start in January 2018. Ms. Desmarais then stated that the Detention Center Body Camera implementation is underway. She met with the Axon Camera vendor this week to do preliminary project work. This system will be installed and training will be conducted on January 24th, 2018. Also, regarding the new Administration building, the State IT representative from Commonwealth Office of Technology, Keith Whitaker is now of member of the planning team for IT infrastructure. The hope is to finalize the electrical and data cabling design tomorrow afternoon. Ms. Desmarais then reported that she is through a full audit and update of building access via Security Keys for both Fiscal Court Administration buildings. There is a lot of data cleanup to
be done to ensure accuracy in the systems. This work is important for ongoing security maintenance as well as preparation for the building security system at the New Administration building. Finally, the IT Department is reviewing the current policies and procedures and making updates, as well as developing some new policies related to use of various technologies. This work includes a review and update of the current Computer User Policy for all users of the County technology network as well as introduction of 3 new policies which include: Social Media Policy, Cell Phone Policy, and Personal Protection of Information Procedure. Also, work continues on the efforts for the Kenton County Online Records Update. Roy Cox - Treasurer Roy Cox asked that the records reflect that the December, 2017 Financial Reports have been submitted. Also, the new COLT system name is being changed to COLA (County Occupational License Application). Steve Hensley - Emergency Management Steve Hensley stated that this time of the year is a fairly slow time of the year, so they try to roll out the community training for various agencies. Next Monday, Tuesday and Wednesday, there is an Advanced Level Incident Management Training Class. There are people participating from the hospital, the Health Department and various other first responder agencies. This is a joint effort with Boone County and Campbell County. Mr. Hensley then stated that in February, there is another round of Regional CERT Training. One of the local Mayors will be taking this class, and around 60 others are registered. The links to register are on Social Media and the County website. There is also a Weather Spotter class coming up on March 7th from 6-8 p.m.. This will be done in conjunction with Boone County. Finally, Mr. Hensley asked everyone to give themselves a little extra time tomorrow when driving, and be safe. County Attorney's Report County Attorney Stacy Tapke had nothing to report. Commissioners' Reports Commissioner Ton Draud Commissioner Draud recognized Pam Dimmerman in the audience tonight. outstanding Kenton County citizen. She is an Dr. Draud then spoke about how the needle exchange has been covered in the news recently, as the HIV deaths have doubled. This Fiscal Court took responsible action some time ago, but it is complicated because Covington hasn't done anything. Judge Knochelmann stated that Covington has done something. Another City in Campbell County is holding this up.
Dr. Draud asked if Boone County has approved this yet? Judge Knochelmann said this has never come up for a vote in Boone County. Dr. Draud stated that the reason he voted to have the needle exchange program was the estimate was around $80,000 to treat someone with Hepatitis C. A recent article said it costs around $400,000 to treat someone with HIV. He doesn't know what we can do to put additional pressure on other cities, but something must be done. Judge Knochelmann stated that we are working closely with St. Elizabeth and the Health Department to work on some options. He is meeting with Dr. Saddler tomorrow morning, and has had recent contact with Garren Colvin from St. Elizabeth. If any city in Campbell County accepts it, this could be done. He is confident that this data will drive action. Commissioner Beth Sewell Commissioner Sewell had nothing to report Judge/Executive's Report Judge Knochelmann had nothing to report. Adjournment Having completed all business before the Court, Commissioner Draud offered a motion to adjourn which was seconded by Commissioner Sewell. Commissioner Sewell requested a voice vote whereupon all members present voted in the affirmative with a 3-0 vote. Text for all proposed and recently passed ordinances may be acquired by accessing the Fiscal Court web page at http://www.kentoncounty.org or by contacting the administrative offices at 859.392.1400. CLERK CERTIFICATION I, Sue J. Kaiser, having been appointed to the office of Fiscal Court Clerk, do hereby certify that this is a true and accurate record of the actions taken by the Kenton County Fiscal Court at the meeting of January 11, 2018. Sue ~ Kaiser Fiscal Court Clerk