1. 2. State Library Of Kansas Board: September 22, 2017 Meeting 9-22-2017 SLK Board Meeting Agenda Documents: 9-22-2017 SLK BOARD MEETING - AGENDA.DOC 3. Meeting Minutes From 6-30-17 Documents: 6-30-2017 SLK BOARD MEETING - MINUTES (UNAPPROVED).DOC 4. Kincaid Community Library Petition Documents: KINCAID COMMUNITY LIBRARY PETITION 6-28-17.PDF
State Library of Kansas Board Meeting September 22, 2017-10:00 a.m. State Library Conference Room - State Capitol, Room 312-N 1. Call to order AGENDA 2. Agenda approval 3. Introduction of Board members and guests 4. Opportunity for public comment 5. Approval of June 30, 2017 Minutes 6. Board reports a. Jackie Lakin: Update on the Mercury 7 program 7. Regional Library Systems a. NEKLS, Laura DeBaun - Courier Report b. SEKLS, Roger Carswell - Kincaid Community Library petition 8. State Library reports 9. 10. Adjournment Next meeting: December 8, 2017
State Library of Kansas Board Meeting June 30, 2017-10:00 a.m. State Capitol Room 281-N Minutes (unapproved) PRESENT: ABSENT: VISITORS: SLK STAFF: Jennifer Schroeder, Amy Gilliland, Jo Budler, Dave DePue, Jan Moore, Jackie Lakin, Lenora Kinzie, Harry Willems Jean Schlegel, Steve Funk, Cathy Nugent, Bev Caley, Ray Walling, Deb Ludwig Roger Carswell, Kim Rutter and Sandy Wilkerson -SEKLS, George Seamon-NWKLS, Emily Seitz-SWKLS (via conference call), Linda Knupp - NCKLS, Paul Hawkins-SCKLS, George Seamon-NWKLS, Laura Debaun-NEKLS Cindy Roupe, Megan Schulz, Barb Turner Call to order The meeting of the State Library of Kansas Board was called to order by Jennifer Schroeder, chairperson of the Board. Agenda approval After a review of the agenda, Dave made a motion to approve the agenda as proposed, and a second was made by Lenora. Introduction of Board members and guests Introductions were made by all present Opportunity for public comment None Approval of March 10, 2017 Minutes Dave made a motion to approve the March 10, 2017 minutes; with a second provided by Amy. Jennifer made a comment regarding the March minutes, noting since she was unable to attend the meeting, she appreciated the information that came from the SWOT discussion, as noted in the minutes. Board reports Jennifer began the Board reports, noting that Cloud County Community College recently hired a vice president of academic affairs. 1
According to Amy, the Kansas Association of School Librarians (KASL) is in the process of merging with the Kansas Library Association (KLA). All agreed that this should be a good move. Lenora reported that few hospital libraries still exist in the State of Kansas, and that Via Christi in Wichita recently lost its librarian Jan said she has been handing out the State Library s brochures about ebooks and databases to all she comes in contact with. The information has been very welcomed and well received. Jackie reported that the Kansas Department of Education is redesigning the seven innovative districts around the state. She suggested this would be a good opportunity for the regional library systems to advocate in and for these districts. According to Harry, the Regional Library Systems are dealing with the passing of House Bill 2022 that makes approval of appointees to regional library boards the responsibility of county commissions instead of the Governor, effective July 1. Harry noted there are not any good procedures in place yet to handle this process, and that the Central Kansas Library System (CKLS) plans to start working with the county clerks to determine the best method to communicate with the county commissioners. They will be putting together an information sheet on communicating with county commissions. Regional Library Systems Updates Laura DeBaun, NEKLS A copy of the Courier Report was provided by the NEKLS. Laura noted that this is the last report to the Board prepared by Carolyn Little, as she will be retiring on September 1, 2017. Laura asked that the job posting for Carolyn s position be shared in order to get a good pool of applicants. Laura noted that the Courier team has been in conversation with Blue Sky Express, the Colorado courier, regarding their rates. This may result in a change of service provider. Jo acknowledged NEKLS and the other systems for their support of the courier service, noting what a great program it is. 2
Regional Library Systems 2018 System Plans and Budget Reviews Each of the system directors delivered an overview of the system plan and budget reports prior to the meeting, that were provided to the Board and posted on the State Library s website. Southwest Kansas Library System (SWKLS), by Director Emily Sitz (via teleconference) Emily reviewed the SWKLS 2018 plan. She has taken a position in Idaho and is in the process of moving. Jennifer expressed her appreciation and best wishes to Emily on behalf of the Board. Lenora made a motion to approve the SWKLS Plan and Budget, with a second provided by Harry. The Board unanimously voted to approve the 2018 SWKLS plan and budget. Central Kansas Library System (CKLS), by Director Harry Willems Harry reported that the CKLS Budget went up slightly over the previous year. He noted that a few modifications were made to the CKLS Plan since it was originally distributed. The minor changes were made in the wording regarding expectations of the libraries (library cards, fines and weeding). According to Harry, the CKLS has been serving school libraries for about two years. A school librarian has been added to the system and they are offering some incentives for school libraries to try to breathe new life into those libraries. Jackie recommended copying Randy Watson at KSDE, on letters sent to the school libraries. She also suggested when open houses or showcases are held for school libraries, to invite state Board of Education members to attend. Jennifer expressed appreciation for the push for school libraries. Lenora inquired whether any libraries promote English as a second language. Harry responded this is more localized at individual libraries rather than the systems. Amy noted the reference in the CKLS plan about the books by mail program and asked about its usage. According to Harry, the CKLS is probably the last in the state that provides this service to rural patrons. He added that the service has not seen a lot of growth, but nor has it diminished. Harry also noted that that the CKLS rotating books service is well received in their area, and they are considering beginning a rotating service in schools. 3
With no more discussion, Jennifer called for approval of the CKLS system plan and budget. A motion was made by Jan, with a second from Lenora. A unanimous vote by the Board was made for approval of the 2018 CKLS Plan and Budget. North Central Kansas Library System (NCKLS), by Director Linda Knupp Linda reported that the NCKLS made no significant changes to their plan for 2018. She noted that the NCKLS received a decrease in their revenue for 2018. There was some discussion about taxing vs. non-taxing counties. Linda stated that the NCKLS along with the other systems are celebrating 50 years of regional library systems in Kansas this year. She noted that the systems continue to provide many of the same services with changes through the years of the delivery of those services. A motion was made by Amy to approve the NCKLS system plan with a second provided by Lenora. The Board unanimously voted to approve the NCKLS 2018 Plan and Budget. Northeast Kansas Library System (NEKLS), by Director Laura DeBaun Laura advised that some changes have occurred since this report was submitted. She went on to review the plan with the Board. A motion was made by Dave to approve the NEKLS plan and budget, and a second to the motion was made by Amy. By a unanimous vote, the SLK Board approved the 2018 NEKLS Plan and Budget. Northwest Kansas Library System (NWKLS), by Director George Seamon In addition to the NWKLS Plan previously provided, George distributed a copy of the NWKLS Annual Report to the Board. According to George, the 2018 NWKLS strategic plan did not change much from the last plan submitted. He noted there is a new section in the plan for the Kansas Library Association (KLA) management, as the NWKLS has assumed the responsibility for the KLA. George highlighted some of the programs offered by the NWKLS, to include the Kansas Humanities Council TALK Books collection, the StoryWalk installed on a state park walking trail, and the Daddy Read to Me 4
program they have been working with the Norton Correctional Facility to establish at that facility. George reported that the NWKLS had a slight increase to their budget due to wages associated with additional programs. A motion was made by Jan to approve the NWKLS Plan and budget, with a second to the motion by Lenora. A unanimous vote by the Board resulted in the approval of the 2018 NWKLS Strategic Plan and Budget. South Central Kansas Library System (SCKLS), by Director Paul Hawkins Paul presented the 2018 SCKLS Annual Plan and Budget to the Board and provided an overview. Jennifer asked Paul to explain the service contingency line item. According to Paul, this budget item is for unanticipated changes in expenses or funding. He went on to explain that the recent grass fires in south central Kansas resulted in decreased property values and there was also a reduction in oil and gas revenues. These types of events result in a lower tax base. This last year was the first time that the SCKLS did not receive the approximate 8% of what they are estimated to receive. The contingency item provides some flexibility to deal with lower revenues and unexpected expenses. Lenora asked about balances carried forward and how this affects the systems revenues. Paul explained that the SCKLS accountants recommend carrying forward funds for 3-6 months expenditures. Harry added that typically counties do not release funding until at least the end of January so the systems and libraries must plan for the delay. Lenora made motion to approve the 2018 SCKLS Plan and Budget. Dave seconded the motion. By unanimous vote, the 2018 SCKLS Annual Plan and Budget was approved. Southeast Kansas Library System (SEKLS), by Director Roger Carswell Roger highlighted new and changes to the SEKLS 2017 plan. He provided a correction to the last sentence on page three, noting it should read 2018 and not 2017; and in this continued paragraph on the top of page four, the third sentence should start, For 2019. 5
Amy inquired about internet speed concerns noted in the technology services portion of the long range plan, asking if anything is being done to address the concern. Roger explained that there is not a lot they can do. He went on to say the SEKLS has brought the issue to the attention of those areas that do not meet the standards. Harry made a motion to approve the SEKLS 2018 System Plan, with a second made by Jan. By unanimous vote of the Board, the SEKLS plan was approved. Jennifer thanked the regional library system directors for the work that goes into preparation of the annual plan and budget reports. She went on to state that the Board learns a lot about the systems and local libraries through the plans and presentations. State Library reports Jo Budler Jo reported that statewide databases contracts have been renewed, with no increase in cost from the FY2017 contracts. She added that there has been some discussion with another state about possibly joining contracts for databases subscriptions. A new version of One Click/Recorded Books was released earlier this week, with many issues. Statewide services staff has been working through this with the vendor. According to Jo, the State Library s LSTA 5-year plan was submitted yesterday. The Plan was intentionally made very broad in order to be able to use the funding for innovative projects. Election of Vice Chair of SLK Board Amy will assume the role of the chairperson of the Board at the September meeting. Jennifer opened the floor for nominations of an individual to serve as the vice-chair for the FY2018 term, and assume the role of the chairperson for FY2019. Lenora nominated Ray for the vice-chair position. With no other nominations being made, Jennifer called for a vote by show of hands to elect Ray Walling to serve as the FY2018 vice chair of the State Library of Kansas Board; the vote was unanimous (upon acceptance of Ray). Closing/ Adjournment Oh behalf of the SLK Board, Jennifer thanked Jo for her service to the State of Kansas and the Kansas library community. Jo made some remarks to the Board. 6
Amy asked Jo about the process to hire a new State Librarian. Jo responded that Cindy Roupe will serve as the interim director, and that she is unsure of the process the Governor s office will use to hire a new director. Dave noted he would make an inquiry at the Governor s office. Jennifer asked if there was any other business for the Board, and with hearing none the meeting was adjourned at 11:55 a.m. The next meeting of the State Library of Kansas Board is scheduled for Friday, September 22, 2017, in room 281-N of the State Capitol. 7