TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES SEPTEMBER 13, 2010 Minutes of the 18 th meeting of the Town of Nipawin in the Council Chambers of the Town Office on at 7:30 p.m. PRESENT: COUNCIL: Mayor Lawrence Rospad, Councillors Michael Botterill, Terry Farden, Kathy Palidwar, Lewis Robin Dave Trann, & Tim Verklan PRESS: STAFF: Nipawin Journal Matthew Liebenberg Parkland Review Denise Bokinac Steven Piermantier, Lesley Richer, Dan Poulin, & Brian Starkell ABSENT: COUNCIL: STAFF: 1. AGENDA: TRANN: THAT the Agenda for the meeting be adopted as amended and attached to form a part of the said minutes. 2. MINUTES: PALIDWAR: THAT the Minutes of the Regular Meeting of Council held on August 9, 2010 and the Special Meeting of Council held on August 12, 2010 be adopted as presented. 3(a) PLANNING FOR GROWTH APPLICATION: BOTTERILL: THAT Resolution 12(c) from the August 9, 2010 Council Minutes be amended to read as follows: THAT the Town of Nipawin submit the Planning for Growth grant application on behalf of the Twin Lakes Community Planning Association and agree to contribute $28,000.00 in 2011 and $28,000 in 2012 to fund a portion of the proposed project costs. Page 1
3(b) RESOLUTION 14(B) - AUGUST 9, 2010 COUNCIL MINUTES: FARDEN: THAT Resolution 14(b) from the August 9, 2010 Council Minutes be rescinded. 5(a) PAYROLL LISTS: VERKLAN: THAT the Payroll Lists dated August 11, 2010 totalling $54,687.48, August 17, 2010 totalling $5,159.69, August 24, 2010 totalling $48,373.64, and September 2, 2010 totalling $44,879.65 be approved and paid. Councillor Palidwar declared a pecuniary interest. (7:36 p.m.) 5(b)(i) ACCOUNTS: ROBIN: THAT the accounts paid by cheque no. 8106 - Pinecrest Lumber Ltd - $389.16 and cheque no. 8182 - Pinecrest Lumber Ltd. - $103.65 be approved and paid. Councillor Palidwar resumed her chair. (7:37 p.m.) Councillor Verklan declared a pecuniary interest. (7:38 p.m.) 5(b)(ii) ACCOUNTS: TRANN: THAT the accounts paid by cheque no. 8119 - Verklan Motors Ltd. - $96.80 and cheque no. 8192 - Verklan Motors Ltd. - $42.90 be approved and paid. Councillor Verklan resumed his chair. (7:39 p.m.) 5(b)(iii) ACCOUNTS: PALIDWAR: THAT the Lists of Accounts dated August 11-12, 2010 totalling $23,888.62, August 18, 2010 (excluding cheques 8106 & 8119) totalling $104,753.08, August 27, 2010 totalling $319,667.25, Sept 1-3, 2010 (excluding cheques 8182 & 8192) totalling $748,598.42, and September 8-9, 2010 totalling $859,140.31 be approved and paid. 6. FINANCIAL STATEMENTS: BOTTERILL: THAT the Financial Statement for the period January 1 July 31, 2010 be approved as presented. Page 2
7. REPORTS OF SENIOR ADMINISTRATIVE OFFICIALS: FARDEN: THAT the Reports of Senior Administrative Officials recorded as items a) to i) be received and filed. 7(a) APPLICATION FOR DEVELOPMENT PERMIT: VERKLAN: THAT Council approve an Application for Development Permit for architectural control purposes for Brian and Lois Ilg for the construction of a home at 110 Peters Drive, in accordance with the elevation drawings submitted September 3, 2010; AND FURTHER THAT Administration be authorized to negotiate with Ilgs to confirm the construction timeframes for their project. 7(c) CHEQUE CANCELLATION: ROBIN: THAT the cheque cancellation contained in the report dated August 25, 2010 from Director of Finance & Administration Lesley Richer be approved. 7(d) TAX CANCELLATION: TRANN: THAT the Tax Cancellation contained in the report dated September 10, 2010 from Director of Finance and Administration Lesley Richer, attached to and forming part of these Minutes as Schedule A be approved. 7(e) MISCELLANEOUS ITEMS FOR SALE - RINK PROJECT: PALIDWAR: THAT Council agree to sell miscellaneous items from the Rink project by accepting sealed bids from the public, in accordance with the report from Director of Parks & Recreation Dan Poulin dated September 10, 2010. 8. STANDING AND SPECIAL COMMITTEES: BOTTERILL: THAT the Reports of Standing and Special Committees recorded as items a) to e) be received and filed. 8(b) PROFESSIONAL HOUSING DUPLEX: FARDEN: THAT Administration be directed to perform those duties required to have fencing, curbs and sidewalks installed at the Professional Housing Duplex. Page 3
8(c)(i) ARCHITECTURAL CONTROLS MEETING: VERKLAN: THAT Administration be directed to schedule a meeting with local construction contractors regarding architectural controls, with the meeting to take place in September, 2010. 8(c)(ii) DIRECTOR OF WORKS & UTILITIES POSITION: ROBIN: THAT Administration be directed to post the Director of Works & Utilities position immediately and review the candidates from the 2008 recruiting process to see if a suitable candidate is available from the resumes on file. 8(d) 2010/11 ARENA RATES: TRANN: THAT Council approve the 2010/11 Arena Fees attached to and forming a part of these Minutes as Schedule B. 8(e) TOURISM SASKATCHEWAN ADVERTISING OPPORTUNITIES: PALIDWAR: THAT an ad be placed in the Discovery Guide and the Fishing and Hunting Guide through Tourism Saskatchewan for the 2011 season. 9 REPORTS OF COMMITTEES AND BOARDS: BOTTERILL: THAT the reports of Committees and Boards recorded as items a) to d) be received and filed. 10. COMMUNICATIONS: FARDEN: THAT Communications recorded as items a) to l) be received and filed. 10(a) JERRY CHESHUK - RESIGNATION: VERKLAN: THAT Council accept with regret the resignation of Jerry Cheshuk, Director of Works & Utilities, effective September 29, 2010. 10(b) SHOAL LAKE CREE NATION - NIPAWIN & DISTRICT LANDFILL: ROBIN: THAT Council agree to accept the Shoal Lake Cree Nation as a member of the Nipawin & District Landfill Site in accordance with their request dated July 30, 2010. DEFEATED Page 4
10(e) WASTE REDUCTION WEEK: TRANN: THAT Council declare the week of October 18-24, 2010 as Waste Reduction Week in accordance with the request from the Saskatchewan Waste Reduction Council dated August 25, 2010; AND FURTHER THAT advertising for the declaration be the responsibility of the proponent in accordance with current policy. 10(h) DUGOUT - TINDALL AVENUE PERCY / LEONA CHABUN: BOTTERILL: THAT Administration refer the letter received September 2, 2010 from Percy and Leona Chabun regarding a dugout located on Town property west of their home on Tindall Avenue to SaskWater, as the property is outside the Town s corporate boundary; AND FURTHER THAT Administration be authorized to negotiate on the Town s behalf on this matter. 10(j) RESTORATIVE JUSTICE WEEK: PALIDWAR: THAT Council declare the week of November 14-21, 2010 as Restorative Justice Week in accordance with the request from Correctional Service Canada dated September 2, 2010; AND FURTHER THAT advertising for the declaration be the responsibility of the proponent in accordance with current policy. 10(k) ZONING BYLAW AMENDMENT PAUL / GAIL APPENMAIER: FARDEN: THAT Administration be directed to prepare an amendment to Bylaw No. 763/2000, the Zoning Bylaw, to provide for a certified kitchen within an R2 - Residential district, as per the request dated September 6, 2010 from Paul and Gail Appenmaier. DEFEATED 10(l) JOHN ENNS - RESIGNATION: VERKLAN: THAT Council accept with regret the resignation of John Enns, Utility Foreman, effective October 31, 2010. 12(a) NIPAWIN HOUSING AUTHORITY NOMINATION: ROBIN: THAT Council approve the nomination of Sylvia Kuhberg as Chairperson of the Nipawin Housing Authority. Page 5
13(a)(i) BYLAW NO. 907/10 - TO PROVIDE FOR CREATION OF A DEBT NOT PAYABLE WITHIN THE CURRENT YEAR, FOR THE FINANCING OF RENOVATIONS TO CENTENNIAL/JUBILEE ARENA - INTRODUCTION AND FIRST READING: TRANN: THAT Bylaw No. 907/10, being a Bylaw to provide for creation of a debt not payable within the current year, for the financing of renovations to Centennial/Jubilee Arena be introduced and given first reading. 13(c)(ii) BYLAW NO. 907/10 - SECOND READING: PALIDWAR: THAT Bylaw No. 907/10, being a Bylaw to provide for creation of a debt not payable within the current year, for the financing of renovations to Centennial/Jubilee Arena be read a second time. 13(c)(iii) BYLAW NO. 907/10 - THREE READINGS: BOTTERILL: THAT Bylaw No. 907/10 be given three readings at this meeting. UNANIMOUSLY 13(c)(iv) BYLAW NO. 907/10 - ADOPTION: FARDEN: THAT Bylaw No. 907/10, being a Bylaw to provide for creation of a debt not payable within the current year, for the financing of renovations to Centennial/Jubilee Arena be read a third time and finally adopted. 14(1) COMMITTEE OF THE WHOLE: VERKLAN: THAT the meeting recess to an in-camera Committee-of-the-Whole, with Deputy Mayor Botterill in the Chair. (8:35 p.m.) 14(2) RISE AND REPORT: ROBIN: THAT we rise and report. (10:29 p.m.) Deputy Mayor Botterill reported on discussions regarding personnel, bylaws, a community investment fund, Arena renovations, and other general items of discussion relating to the Town. 14(a) ADMINISTRATOR - SALARY GRID ADVANCEMENT: PALIDWAR: THAT Administrator Steven Piermantier be moved to Step 8 of the out of scope salary grid, retroactive to his anniversary date of July 31, 2010. Page 6
15. ADJOURNMENT: TRANN: THAT we do now adjourn. (10:30 p.m.) MINUTES ADOPTED THIS DAY OF, 2010 Lawrence Rospad - MAYOR Steven Piermantier - TOWN ADMINISTRATOR Page 7