Administration Building East Hearing Room 5334 S. Prince St. Littleton, CO 80120 303-795-4630 303-738-7915 TTY 303-738-7998 Audio Agenda Line Nancy A. Doty, Chair, District 1 Nancy Sharpe, District 2 Rod Bockenfeld, District 3 Nancy Jackson, District 4 Bill Holen, Chair Pro-Tem, District 5 Public Meeting April 22, 2014 The Board of County Commissioners holds its weekly Public Hearing at 9:30 a.m. on Tuesdays. Public Hearings are open to the public and items for discussion are included on this agenda. Items listed on the consent agenda are adopted with one vote. Items listed under regular business are considered separately. Agendas are available through the Commissioners Office or through the County s web site at www.arapahoegov.com. Questions about this agenda, please contact the Commissioners Office at 303-795-4630 or by e-mail at commissioners@arapahoegov.com. Call to Order Arapahoe County Board of County Commissioners Introduction Ron Carl, County Attorney Terri Maulik, Asst. Clerk to the Board Roll Call Pledge of Allegiance Modification to the Agenda Adoption of the Agenda Approval of the Minutes 1. BOCC Meeting Minutes from March 25, 2014 Documents: BOCC PUBLIC MEETING MINUTES FOR 03-25-2014.PDF Ceremony Citizen Comment Period Citizens are invited to speak to the Commissioners on non-agenda items. There is a 3- minute time limit per person, unless otherwise noted by the Chair.
Consent Agenda (Approve) 1. 4.8.14 Warrant ACH Expenditure Report Authorization to sign the Warrant Disbursement Register Ron Carl, County Attorney Documents: 4.8.14 WARRANT ACH EXPENDITURE REPORT.PDF 2. Veterans Service Officer March 2014 Summary Report Acceptance of the Veterans Service Officer Report for March 2014 Rick Stewart, Veterans Service Officer, Community Resources Don Klemme, Director, Community Resources Tiffanie Bleau, Assistant County Attorney Documents: VSO REPORT MAR 14.PDF 3. Board of Assessment Appeals Adoption of a resolution approving the Board of Assessment Appeals Stipulations which resulted from agreements reached between taxpayers and the County regarding the valuation of property for property tax purposes, as outlined therein Karen Thompsen, Paralegal, County Attorney's Office Ron Carl, County Attorney Documents: 4-APRIL 22, 2014.PDF 4. Broncos Indoor Practice Facility - Three (3) Drainage Easements Adoption of a resolution accepting three Uniform Easement Deeds and Revocable Storm Drainage License Agreements granted by Dove Valley Business Park Associates, Ltd. and PDB Sports, Ltd., and authorizing Dave Schmit, Director, Public Works & Development to sign, pursuant to the terms contained therein Irene Valenzuela, PE, Engineer III, Public Works & Development Chuck Haskins, PE, Engineering Services Division Manager, Public Works & Development Dave Schmit, Director, Public Works & Development Tom McNish, Assistant County Attorney Documents: BRONCOSINDOORPRACTICEFACILITY(EASEMENTBSR)_ESD.PDF 5. Bid Waiver for 457 Deferred Compensation Plan Consulting Services Adoption of a resolution approving a waiver of purchasing policies to allow Human Resources to continue contracting with Innovest Portfolio Solutions, LLC to provide investment consulting services for the County s 457 Deferred Compensation Plan and to utilize Innovest to provide vendor RFP services for the upcoming RFP, including post vendor selection services Sue Good, Total Compensation Manager, Human Resources Patrick Hernandez, Director, Human Resources Robin Cochran, Assistant County Attorney Documents: BOARD SUMMARY REPORT - BID WAIVER FOR INNOVEST PORTFOLIO SOLUTIONS LLC (FOR CONSENT AGENDA).DOC General Business Items *Denotes a requirement by federal or state law that this item be opened to public testimony. All other items under the General Business agenda may be opened for
public testimony at the discretion of the Board of County Commissioners. Commissioner Comments Arapahoe County is committed to making its public meetings accessible to persons with disabilities. Assisted listening devices are available. Ask any staff member and we will provide one for you. If you need special accommodations, contact the Commissioners Office at 303-795 -4630 or 303-738 -7915 TTY. Please contact our office at least 3 days in advance to make arrangements.
MINUTES OF THE ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS TUESDAY, MARCH 25, 2014 At a public meeting of the Board of County Commissioners for Arapahoe County, State of Colorado, held at 5334 South Prince Street, Littleton, Colorado 80120 there were: Nancy A. Doty, Chair Commissioner District 1 Present Bill Holen, Chair Pro-Tem Commissioner District 5 Present Nancy Jackson Commissioner District 4 Present Rod Bockenfeld Commissioner District 3 Present Nancy Sharpe Commissioner District 2 Present John Christofferson Deputy County Attorney Present Matt Crane Clerk to the Board Absent and Excused Terri L. Maulik Asst. Clerk to the Board Present when the following proceedings, among others, were had and done, to-wit: CALL TO ORDER INTRODUCTIONS ROLL CALL PLEDGE OF ALLEGIANCE MODIFICATION(S) TO THE AGENDA ADOPTION OF THE AGENDA The motion was made by Commissioner Holen and duly seconded by Commissioner Jackson to adopt the Agenda as presented. The motion passed 5-0. ADOPTION OF THE MINUTES The motion was made by Commissioner Sharpe and duly seconded by Commissioner Holen to adopt the minutes of the February 18, 2014 public meeting as presented. The motion passed 5-0. The motion was made by Commissioner Sharpe and duly seconded by Commissioner Holen to adopt the minutes of the February 25, 2014 public meeting as presented. BOCC Public Meeting March 25, 2014 Page 1 of 4 The audio recording is the official County record of this meeting. Written minutes are a summary of the meeting and provided as a courtesy only.
The motion passed 5-0. CITIZEN COMMENT PERIOD There were no citizen comments on this date. CONSENT AGENDA The motion was made by Commissioner Holen and duly seconded by Commissioner Bockenfeld to approve the items on the Consent Agenda as presented. The motion passed 5-0. GENERAL BUSINESS ITEMS Item 1 Resolution Nos. 140204 through 140205 Adoption of 2014 Reappropriations and Policy Reserves John Christofferson, Deputy County Attorney, joined the dais as legal counsel on the matter. He reported the hearing had been properly noticed and the Board of County Commissioners (BOCC) had jurisdiction to proceed. Caroline Smith, Budget Analyst, Finance, presented a PowerPoint, a copy of which was retained for the record. She reported the purpose of the hearing was for the BOCC to review and approve the recommended funds to be reappropriated during 2014, as well as the fund amounts to be committed for Board policy reserves. She reminded the BOCC the Executive Budget Committee (EBC) had reviewed the information and they had discussed the reappropriation requests with Finance staff during the March 11, 2014 study session. Commissioner Doty opened the public hearing. There were no public comments. The public hearing was closed. The motion was made by Commissioner Bockenfeld and duly seconded by Commissioner Sharpe to adopt two resolutions approving the 2014 reappropriations and policy reserves as presented The motion passed 5-0. Item 2 Resolution No. 140206 Long s Pine Grove Acquisition for Open Space Trailhead High Line Canal BOCC Public Meeting March 25, 2014 Page 2 of 4 The audio recording is the official County record of this meeting. Written minutes are a summary of the meeting and provided as a courtesy only.
Christine Stretesky, Assistant County Attorney, joined the dais as legal counsel on the matter. She reported the meeting had been properly noticed and the BOCC had jurisdiction to proceed. Shannon Carter, Director, Intergovernmental Relations and Open Spaces, and Bethany Collins, Grants and Acquisitions Administrator, Open Spaces, presented a PowerPoint, a copy of which was retained for the record. They reported the purpose of the hearing was for the BOCC to consider the acquisition of 2.88 acres in the Four Square Mile Area for the purpose of a new trailhead and open space park with adjacent access to the High Line Canal Trail. It was noted the finalization of the purchase would be contingent upon securing an amenable agreement with Denver Water. There were discussions regarding the need to add the acquisition into the Four Square Mile Plan. Commissioner Doty opened the public hearing. There were no public comments. Ms. Stretesky referenced the email received from Kevin Gross and a letter received from Mark Lampert in support of the acquisition. She noted Mr. Gross commented on perceived favoritism toward the west side of Parker Road and requested a grant study be completed. The public hearing was closed. Commissioner Jackson stated she would respond to Mr. Gross email regarding his concerns. Mr. Carter said the study would take another eleven months to be completed. The motion was made by Commissioner Jackson and duly seconded by Commissioner Sharpe to approve the acquisition of Long s Pine Grove as presented. Commissioner Jackson commented on the urgency to secure open space in the Four Square Mile Area and stated the parcel was particularly beautiful. The motion passed 5-0. COMMISSIONER COMMENTS Commissioner Holen said he was honored to be invited to sail with service men/women during his visit to San Diego. There being no other business before the Board the public meeting was adjourned at 10:01 a.m. ARAPAHOE COUNTY BOARD OF COUNTY COMMISSIONERS BOCC Public Meeting March 25, 2014 Page 3 of 4 The audio recording is the official County record of this meeting. Written minutes are a summary of the meeting and provided as a courtesy only.
MATT CRANE, CLERK TO THE BOARD BY TERRI L. MAULIK, ASSISTANT CLERK TO THE BOARD BOCC Public Meeting March 25, 2014 Page 4 of 4 The audio recording is the official County record of this meeting. Written minutes are a summary of the meeting and provided as a courtesy only.
Board of County Commissioners Consent Agenda April 22, 2014 Agenda Item: Resolution No.: Board Summary Report Date: April 22, 2014 To: Through: From: Subject: Board of County Commissioners Ronald A. Carl, County Attorney Karen Thompsen, Paralegal Approval of BAA Stipulations (1 Resolution Number) Tax Year Request and Recommendation The purpose of this request is for the adoption of a resolution approving the Board of Asses sment Appeals (BAA) stipulations listed below. Background These stipulations are the result of an agreement reached between the taxpayer and the County regarding a reduction in the amount of property tax owed, settling a tax protest filed with the BAA. Discussion The following BAA docket numbers have been stipulated to for the tax years indicated below. Docket # Property Owner Property Address Reason Original Value 2011 61895 JJH Properties LLC 4250 S. Santa Fe Drive See Explanation #1 Below 2013/ 2014 2013/ 2014 2013/ 2014 2013/ 2014 2011/ 2012 62603 Van Every & Company LP Stipulated Value $2,678,400 $1,762,000 Vacant Land 1 $346,000 $259,500 63007 BVF Ponderosa LLC Ponderosa Villa 1 $35,552,000 $34,744,000 63195 F R Massachusetts 7 LLC 63465 South Santa Fe Drive LLC 63993 James Wiesner and Jill Topper 7367 S. Revere Parkway 7 $6,025,000 $5,600,000 5985 S. Santa Fe Drive 1 $322,426 $266,122 19322 E. Purdue Circle 1 $171,900 $140,000 Reasons 1. Analyzed market information. 2. Analyzed market information after physical inspection. 3. Analyzed cost, market, and income information. 4. Analyzed cost and market information. 5. Analyzed market value and developer s discount. Explanations
Board of County Commissioners Consent Agenda April 22, 2014 Agenda Item: Resolution No.: 1. This was an abatement petition for the 2011 tax year and the CBOE value was $2,678,400. The petitioner was requesting a value of $1,302,767. The appeal involved an industrial building with 2,744 sf of office and 56,776 sf of warehouse space. The primary valuation issues were condition of the building improvements and vehicular access to the property. During the study period for the 2011 valuation the property was foreclosed and Midwest Bank received the property with considerable deferred maintenance which included roof replacement (bid was $439,634 for just the roof). Although the property as a South Santa Fe address it cannot be accessed from Santa Fe Drive. Access is via Windermere Street that terminates the subject property line. Due to a re-analysis of these two factors the appraiser applied appropriate compensating downward adjustments and the case was settled at $1,762,000. Alternatives Let protest proceed to the BAA for a decision. Said alternative would involve unnecessary time and expense for the County and the taxpayer. Fiscal Impact Reduction in the amount of property taxes collected for the above listed properties. Concurrence The negotiator for the County Board of Equalization, the County Assessor and the County Attorney all support this recommendation. Reviewed By: Ronald A. Carl, County Attorney Karen Thompsen, Paralegal
Public Hearing Consent Agenda April 22, 2014 Agenda Item: # Board Summary Report Date: April 17, 2014 To: From: Subject: Board of County Commissioners Patrick L. Hernandez, Human Resources Director Susan Good, Total Compensation Manager Robin Cochran, Sr. Assistant County Attorney Bid Waiver for 457 Deferred Compensation Plan Consulting Services Request and Recommendation On April 14, 2014, Human Resources reviewed with the Board of County Commissioners, a bid waiver to have Innovest Portfolio Solutions, LLC continue to provide investment consulting services for the County s 457 Deferred Compensation Plan and to utilize Innovest to provide vendor RFP services for the upcoming RFP, including post vendor selection services. The Board of County Commissioners requested that this be added as a Consent Agenda item for formal adoption at Public Hearing. Background The 457 Deferred Compensation Plan is a voluntary, supplemental retirement plan. The plan is totally funded by employee contributions and each employee elects their contribution level and investment options. The plan is provided by ICMA-RC, whose Administrative Services Agreement was approved by the Board in April, 2010. The plan is in its final renewal year of the Administrative Services Agreement. Innovest was previously selected as our investment consultant to help facilitate the bid process and to recommend and advise in the selection of our current plan provider. Discussion Innovest specializes in 457 Deferred Compensation Plans and is recognized as the public sector retirement plan expert in Colorado. They consult for over 35 public sector clients that possess some of the largest plans in the state of Colorado. The 457 Deferred Compensation Plan is in its final renewal year and we will need Innovest to help manage the vendor RFP process like they did previously. We would also like to have Innovest provide post vendor selection services including: investment policy development and implementation, model portfolio design and development, develop the plan investment menu, provide fiduciary guidance and education, monitor investment products, provide plan governance, provide investment management searches, provide education planning and coordination, vendor trouble shooting, quarterly performance measurement reports and semi-annual committee meetings. Fiscal Impact A bid waiver in the amount of $35,000 plus CPI is requested and will be fully funded from within the 457 Deferred Compensation Plan. There will be no additional costs funded by the County. Page 1 of 2
Public Hearing Consent Agenda April 22, 2014 Agenda Item: # Reviewed by The bid waiver has been reviewed and approved by Human Resources management and the Purchasing Manager. Signature lines Dan Linden, CCP, Sr. Compensation Specialist Susan Good, TC Manager Patrick Hernandez, H R Director County Attorney (required) Finance Department Page 2 of 2