Brasher Falls Central School District Organizational Board of Education Meeting

Date: Wednesday, Type of Meeting: Place: Members Present: Members Absent: Administrators Present: District Clerk: Others Present: Brasher Falls Central School District Organizational Board of Education Meeting St. Lawrence Central MS/HS Library 6:00 P.M. Mary-Margaret Bellinger, Jonathan Burnett, Nereida Diaz- Fuentes, Robert Dow, James Lattimer, Bethany St. Hilaire and Arthur Siebert. Patricia Gengo and Rhonda Shorette-Peets Stephan J. Vigliotti, Sr., Superintendent of Schools; Tracy Davison, High School Principal; Chris Rose, Middle School Principal and Fred McLaughlin, Director of Trans/Bldg & Gnds Cynthia Delisle Tom Morrison, Aimee Perry, Margy Snyder, and Bob Beckstead, Courier-Observer Cindy Delisle, District Clerk, called the meeting to order at 6:00 P.M. Cindy Delisle, District Clerk, led in the Pledge of Allegiance. APPROVAL OF AGENDA Motion made by Bethany St. Hilaire, seconded by James Lattimer, that the Board of Education approves the agenda for this Organizational Board of Education meeting. BOARD OF EDUCATION OATH OF OFFICE Cindy Delisle, District Clerk, swore Bethany Stubbs-St. Hilaire and James Lattimer into office as Board of Education members. NOMINATIONS/ELECTIONS OF OFFICERS Bethany St. Hilaire nominated Robert Dow as President; no other nominations received. Six members: Mary-Margaret Bellinger, Jonathan Burnett, Robert Dow, James Lattimer, Bethany St. Hilaire and Arthur Siebert, voted for Robert Dow to be President. Bethany St. Hilaire nominated Rhonda Shorette-Peets as Vice-President; no other nominations received. Six members: Mary-Margaret Bellinger, Jonathan Burnett, Robert Dow, James Lattimer, Bethany St. Hilaire and Arthur Siebert, voted for Rhonda Shorette- Peets to be Vice-President. Bethany St. Hilaire nominated James Lattimer as Legislative Liaison; no other nominations received. Six members: Mary-Margaret Bellinger, Jonathan Burnett, Robert Dow, James Lattimer, Bethany St. Hilaire and Arthur Siebert, voted for James Lattimer to be Legislative Liaison. All positions are effective through June 30, 2014.

The Oath of Faithful Performance was administered to the President by Cindy Delisle, District Clerk. The Oath of Faithful Performance will be administered to the Vice-President by Cindy Delisle, District Clerk, in her office at a later date. APPOINTMENT OF OFFICERS Resolved that Cynthia Delisle is reappointed to the position of District Clerk for the 2013- Resolved that Cynthia Delisle is reappointed to the position of Secretary for the Superintendent of Schools for the 2013- Resolved that Cynthia Fraser is reappointed to the position of District Treasurer and authorized to sign checks for the District for the 2013- Resolved that Stephan J. Vigliotti, Sr. is reappointed to the position of Deputy Treasurer and authorized to sign checks for the 2013-2014 school year, in the absence or inability of the District Treasurer. Resolved that Lynn Villnave is reappointed to the position of Tax Collector for the 2013-2014 school year, with remuneration at the annual rate of $5,049.00. Resolved that Kelly McCarthy be reappointed to the position of Claims Auditor for the 2013- Motion made by James Lattimer, seconded by Bethany St. Hilaire, that the Board of Education reappoints the above six officer positions. The Oath of Faithful Performance administered by the President of the Board of Education to the District Clerk. The Oath of Faithful Performance will be administered by the District Clerk to the District Treasurer, Deputy Treasurer, Claims Auditor and Tax Collector in her office. OTHER APPOINTMENTS Resolved that Pinto Mucenski Hooper VanHouse & Co PC be reappointed as the external auditor for the school district for the 2013- Resolved that Karen Locey be reappointed to the position of Central Treasurer of Extra-Curricular Accounts for the 2013- Resolved that Cynthia Delisle be reappointed to the position of Faculty Auditor of the Extra-Curricular Accounts for the 2013- Resolved that James Lattimer and Patrick Dowdle be appointed to the Audit Committee for the 2013- Resolved that the Canton-Potsdam Hospital be reappointed to the position of School District Physician for the 2013-2014 school year at the bid rate of $20,000.00. Resolved that Stephan J. Vigliotti, Sr. be reappointed to the position of Attendance Officer for the 2013- Resolved that Karen Locey be appointed to the position of Records Access/Management Officer for the 2013- Resolved that Stephan J. Vigliotti, Sr. be appointed to the position of Records Appeals Officer for the 2013-

Resolved that Fred McLaughlin be reappointed to the position of Asbestos Control Officer under the Asbestos Hazard Emergency Response Act for the 2013- Resolved that Stephan J. Vigliotti, Sr. and Cynthia Delisle be appointed to the position of Liaisons for Homeless Children and Youth for the 2013-2014 school year. Resolved that Fred McLaughlin be appointed to the position of Chemical Hygiene Officer. Resolved that each Building Principal be appointed to the position of Dignity Act Coordinator for their students per the Dignity for All Students Act. Resolved that the firm of Cappello, Linden & Ladouceur be reappointed to the position of School District Attorney for the 2013- Resolved that the firm of Ferrara, Fiorenza, Larrison, Barrett & Reitz, P.C, also be appointed to the position of School District Attorney for the 2013-2014 school year. Resolved that Northern Insuring Agency Inc. of Massena, New York be reappointed to the position of insurance agency for the district for the 2013-2014 school year. Resolved that Karen Locey be appointed as the 403B Liaison for the 2013-2014 school year. Resolved that the Elementary, Middle School and High School secretaries be reappointed to collect cash and issue receipts for the 2013- Resolved that Cynthia Fraser and Kimberly Cummings be reappointed as District Cashiers for the 2013- Resolved that Kimberly Cummings be reappointed as Inventory Clerk for the 2013- Resolved that Tracy Davison be appointed as Adult Education Coordinator for the 2013- Motion made by James Lattimer, seconded by Mary-Margaret Bellinger, that the Board of Education re/appoints the above to their respective positions. DESIGNATIONS Resolved that Cynthia Fraser is authorized to establish the following Petty Cash Funds for the 2013-2014 school year: Business Office $100.00 School Lunch $ 65.00 Elementary Office $100.00 Tax Collector $300.00 School Store $ 50.00 Resolved that the Courier Observer be designated as the Official Newspaper for the District during the 2013- Resolved that the First Niagara Bank be designated as the Official Depository for Scholarship Accounts for the 2013- Resolved that the First Niagara & Chase Manhatten Banks are the designated Official Depositories for the School District for the 2013- Resolved that Stephan J. Vigliotti, Sr., Tracy Davison, Christopher Rose and Karen Locey be authorized to sign extra-curricular fund checks for the 2013-2014 school year.

Resolved that Stephan Vigliotti and Cynthia Fraser be authorized to sign the Multifund Account, Payroll Account, T&A Scholarship Account, Debt Service Account, Extra-curricular Account and BFCSD Capital Account for the 2013-2014 school year; Resolved that Stephan Vigliotti and Cynthia Fraser be authorized to sign the Memorial Scholarship Account and BFCSD Donation Account for the 2013-2014 school year; Resolved that Stephan J. Vigliotti, Sr., Cynthia Fraser and Tracy Davison be authorized to sign the Endowment Fund for the 2013- Resolved that Karen Locey be reappointed as Purchasing Agent for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to certify the payrolls for the 2013- Resolved that Stephan J. Vigliotti, Sr. be appointed as the Designated Educational Official (DEO) to receive court notification regarding a student s sentence/adjudication in certain criminal cases and juvenile delinquency proceedings. Resolved that Fred McLaughlin be reappointed as School Pesticide Representative for the 2013- Resolved that Melany Cline be appointed as the School Lunch Manager, effective August 1, 2013. Resolved that Melany Cline be appointed as the Reviewing and Verification Officer for participation in the federal Child Nutrition Program for the 2013-2014 school year. Resolved that Stephan J. Vigliotti, Sr. be appointed as Hearing Officer for participation in the federal Child Nutrition Program for the 2013-2014 school year. Motion made by Arthur Siebert, seconded by Jonathan Burnett, that the Board of Education agrees to the above designations. AUTHORIZATIONS Resolved that Stephan J. Vigliotti, Sr. be authorized to act as Chief Financial Officer. Resolved that Stephan J. Vigliotti, Sr. be authorized to accept funds for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to approve attendance at Conferences, Conventions and Workshops for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to execute BOCES contracts for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to purchase and consult professional services for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to approve budget transfers up to $5,000 for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to approve capital project change orders up to $20,000 for the 2013- Resolved that Stephan J. Vigliotti, Sr. be authorized to apply for Grants in Aid (State and Federal) for the 2013-

Resolved that Stephan J. Vigliotti, Sr. be authorized to approve transfers relative to Reserve Funds for the 2013- Resolved that Stephan J. Vigliotti, Sr., Cynthia Fraser, Kimberly Cummings, Cynthia Delisle and other school employees as approved by the Superintendent for specific purposes, be authorized to use a district credit card. Resolved that Karen Locey, purchasing agent, will be responsible for the assignment of fund balance as it relates to encumbrances on June 30 th. Resolved that the Board of Education will be responsible for the assignment of fund balance as it relates to appropriated fund balance on June 30 th. Motion made by James Lattimer, seconded by Jonathan Burnett, that the Board of Education approves the above authorizations. BONDING Resolved that the District Treasurer be bonded for up to $500,000. for the 2013- Resolved that the Deputy Treasurer be bonded for up to $500,000. for the 2013- Resolved that the District Tax Collector be bonded for up to $500,000. for the 2013- Resolved that the Claims Auditor be bonded for up to $500,000. for the 2013- Resolved that the Extra-curricular fund treasurer be bonded for up to $25,000. for the 2013- Resolved that all persons and positions required by law or regulation to be bonded for the 2013- Motion made by Mary-Margaret Bellinger, seconded by James Lattimer, that the Board of Education approves the above bonding issues. OTHER ITEMS Resolved that all Policies and Code of Ethics in effect be readopted for the 2013- Resolved that the Board of Education adopts the following calendar for the 2013-2014 regular board of education meetings: August 21, 2013 February 12, 2014 September 18, 2013 March 19, 2014 October 16, 2013 April 28, 2014 November 20, 2013 May 21, 2014 December 18, 2013 June 18, 2014 January 15, 2014 Resolved that a mileage reimbursement rate of $.45 per mile be established for personnel traveling on school related matters for the 2013- Resolved that the milk, breakfast and lunch prices for the 2013-2014 school year be established as: Grades Pre-K 4 Grades 5-12 Milk $.50 Milk $.50 Breakfast $1.00 Breakfast $ 1.25 Lunch $1.80 Lunch $ 2.05

All Employee Lunches - $3.80 (tax included) All Employee Breakfasts - $2.50 (tax included) Resolved that the standard workday for appointed employees for the purpose of determining days worked reportable to the New York State and Local Employees Retirement System be as follows: Food Service Helper 6 hour day Dishwasher 6 hour day School Monitor 6 hour day School Bus Driver 6 hour day Dispatcher 6 hour day Tax Collector 6 hour day District Clerk 6 hour day Claims Auditor 6 hour day Inventory Clerk -6 hour day Project Representative 6 hour day Cook 6.5 hour day Teacher Aide 7 hour day Cleaner 8 hour day Custodian 8 hour day Mechanic 8 hour day Building Maintenance Worker 8 hour day Resolved that the Brasher Falls Central School District/Location code 74010 hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Title Name SS # (Last 4 digits) Elected Officials Registration Number Standard Work Day (Hrs/day) Terms Begins/Ends Participates in Employer's Time Keeping System (Y/N) Days/Month (based on Record of Activities) Appointed Officials Tax Collector District Treasurer Superintendent s Secretary District Clerk Claims Auditor Inventory Clerk Lynn Villnave 1518 37382652 6 Cynthia Fraser 9143 40962797 8 Cynthia Delisle 2459 40814626 8 Cynthia Delisle 2459 40814626 6 Kelly McCarthy 2652 40618134 6 Kimberly Cummings 0832 39045364 6 9/1/13-11/30/13 N 16.5 7/1/13-6/30/14 Y N/A 7/1/13-6/30/14 Y N/A 7/1/13-6/30/14 Y N/A 7/1/13-6/30/14 Y N/A 7/1/13-6/30/14 Y N/A Resolved that substitute wages for the 2013-2014 school year are as follows: Bus Drivers - $14.25 per trip/hour - out of district Bus Drivers - $10.50 per hour/ $12.50 per trip - in district Bus Monitor - $7.75/hour Cleaner $8.75/hour Clerical $9.00/hour All other support staff substitutes - $7.75/hour Teacher/Teaching Assistant-Certified - $80.00/day Teacher/Teaching Assistant-Noncertified - $75.00/day Tutor - $15.00/hour Fitness Center Monitor Hrly wage same as teacher aide

Motion made by James Lattimer, seconded by Bethany St. Hilaire, that the Board of Education approves the above items. INFORMATION ONLY For the 2013-2014 school year, the administrator assignments will be: Chris Rose Middle School Principal Tracy Davison High School Principal PUBLIC COMMENT Margy Snyder thanked the Board and the administration for adding another first grade in the budget. She also thanked the teachers, Mrs. Mainville and Mrs. Arquiett for the great job they did with her children this current school year. Tom Morrison thanked the board for approving high school summer school. He has been in contact with many of the teachers and he is hearing great things. He believes our students will do better in their home district with staff the students are familiar with. APPROVAL OF MINUTES Motion made by James Lattimer, seconded by Jonathan Burnett, that the Board of Education approves the minutes of the June 19, 2013 Regular Board of Education meeting, as per enclosure. Enc. - C. Delisle REPORTS Superintendent of Schools Mrs. Perry spoke about a project she has been working on during the last couple of months, JDRF Kids Walk to Cure Diabetes. She is interested in participating in this program this fall. She discussed her ideas, the program and dates. Mr. Vigliotti provided a handout for a Strategic Planning Program. Our mission and vision would be reviewed and discussed along with core values and then the work starts on developing strategic goals for our district. This would take about a year to develop. The committees would work side by side and a plan would guide the board s decisions and the administrator s actions; it focuses on social and academic goals. This process is presented to the board for their review and acceptance; then every year it can be used to update the goals. It s a nice place to start off and it s a road map for us to follow. He would like to hire Rick Timbs Advisory Group; he organizes the groups and brings folks with him and over a period of 12 months, a plan is put in place. The cost is $20,000, but it is BOCES aideable, so we really only pay 20%, or $4,000. Four or five times per year, someone would report out on the progress of these goals. It s very diagnostic; it builds capacity in the community; provides an annual/ monthly basis of how we are doing. Commitment of time is needed from the people who decide to participate. Mr. Siebert thinks it s a great idea. He would like to see the board goals reflect on it also. Mr. Vigliotti said definitely; previously the Board wrote their goals based on the strategic plan. The hard work has to come from our staff and our administrators. Mr. Vigliotti stated we have received an additional resignation from an elementary teacher. We thought we only had one after the call backs, but we actually have two. Mr. McLaughlin reported on the building project. Mr. Dow asked about the gas hookup. Mr. McLaughlin stated we have all the connections done to each building and we are told it will be all set by September 1 st.

Mr. McLaughlin also reported out on the fire inspection. We had a couple minor infractions which were done by the Monday following the Friday inspection and we have received our certificates of occupancy. Lastly, Mr. McLaughlin reported that we opened bids for the security project yesterday. We will be asking for an approval to allow Continental Construction to handle the general construction for that job. Business Manager Mrs. Locey reviewed the enclosed reports and discussed the cafeteria report which was just handed out this evening. The budget reports won t be included until the audit is completed; which will be in September. Mr. Siebert asked if they could be provided with a simple overview on the budget each month. Administration Mr. Rose reported that summer school started on Monday. On Monday, it was a little chaotic, but it s much smoother now. We have 49 elementary students and we are focusing not only on reading and writing, but also math. We have 49 middle school students. We do have students that must attend and do well to move on to the next grade. Four parents have asked their students to repeat and each of those students, if not held back, would graduate at age 17. He thanked Claudia Vanderborght for a lot of hard work to get special education students the services they need for summer school; we will be offering Speech, OT and PT to the students this summer. Summer Rec is going on at the same time; 140 students registered and Mrs. Goodrich has had 115 attending daily this week. For middle school, 49 students out of the 51 recommended are attending, and one more will start next week. We started combining English and Social Students, having Math and started offering Science last year, and that has been beneficial. Ms. Davison stated we have 17 students enrolled in Driver Education. We have 39 high school students attending here in district and 14 students enrolled at regional summer school in Massena. In district we are using the Credit Recovery program and it seems to be successful. Policy Readings The Board of Education is presented with the second reading of the required revisions of the following policies by State or Federal Law and/or Regulation: By-Laws # s 1335, 1337, 1338, 1520, 1720, and 1730 Community Relations # s 3281 and 3440 Non-Instructional/Business Operations # s 5110, 5120, 5150, 5410 5570, 5572, and 5660 Personnel # s 6130, 6180, 6411, 6420, 6551 Students # s 7213, 7220, 7222, 7270, 7313, 7316, 7320, 7330, 7420, 7512, 7513, 7550, 7560, 7590, and 7660 Instruction # s 8212 and 8243 BOARD COMMUNICATIONS AND CONCERN Mr. Dow asked the Board if anyone was interested in attending the Annual Convention in Rochester in October. Mr. Lattimer was the only member interested along with Mr. Vigliotti. Mr. Lattimer thanked everyone for the last three years when he was President and he welcomed Mr. Vigliotti to our district. ACTION ITEMS ACCEPTANCE OF TREASURER S REPORT, EXTRACURRICULAR FUNDS REPORT, SCHOOL LUNCH FUND REPORT and CLAIMS AUDITOR REPORT Motion made by James Lattimer, seconded by Nereida Diaz-Fuentes, that the Board of Education accepts the Treasurer s Report, Extracurricular Fund Report,

School Lunch Fund Report, and the Claims Auditor Report for June 2013, as per enclosures. Encs. K. Locey K. McCarthy FOR INFORMATION ONLY: Budget & Expenditure Transfers dated June 26, 2013 Warrant Schedule for June 2013 SCHOOL and MUNCIPAL ENERGY COOPERATIVE, BOCES COOPERATIVE PURCHASING AGREEMENT. ST. LAWRENCE-LEWIS COUNTIES EMPLOYEES MEDICAL and SLC CONTRIBUTIONS Motion made by Mary-Margaret Bellinger, seconded by Bethany St. Hilaire, that the Board of Education agrees to remain a member of the School and Municipal Energy Cooperative of Western New York for the purpose of purchasing electricity, for the 2013-2014 school year; and agrees to participate in the St. Lawrence-Lewis BOCES Cooperative Purchasing Programs in accordance with the guidelines set forth in the Cooperative Purchasing Agreement for the 2013-2014 school year as per enclosure; and WHEREAS, the Brasher Falls Central School District is a Participant in the St. Lawrence-Lewis Counties School District Employees Medical Plan and Workers Compensation Plan; and WHEREAS, Section IV of the Municipal Cooperative Agreement directs this School District to select the Superintendent or a designee to serve on the Plans Board of Directors. and the Board of Education hereby designates, Stephan J. Vigliotti, Sr., effective July 1, 2013 through June 30, 2014, to serve as the School District s representative on the Plans Board of Directors and designates Karen Locey to serve as an alternate district representative on the Plans Board of Directors. and accepts the following monetary gifts for the St. Lawrence Central Scholarship Fund in memory of Marie Dawson: Tammy Dawson and Victor Vasquez - $100.00 Anne Danforth-Ruscansky - $100.00 and accepts the following monetary gifts for the St. Lawrence Central Scholarship Fund which will benefit the Dana Scholarship Account: Henry & Sherri Staib - $65.00 Jane Black - $50.00 Brad & Anne Adams - $15.00 Adam & Sabrina Britton - $25.00 Book Sale Profits - $219.00 Enc. - S. Vigliotti Mr. Siebert asked if we buy locally. FOR INFORMATION ONLY: Northern New York Community Foundation, Inc. accepted a contribution in honor of Stephen Putman for the St. Lawrence Central Schools Foundation from Rande Richardson. DONATIONS, STIPEND and BUILDING USE CHARGES Motion made by Nereida Diaz-Fuentes, seconded by James Lattimer, that the Board of Education accepts the donation of a memorial tree and benches from the Class of 2013 and accepts the donation of an Alto Sax and Tenor Sax from Dorothy Catlin and Fran Catlin; approves a stipend of $20.00 per day for the 176 actual school days the students are in session to do the sub calling for the 2013-

2014 school year; approves an hourly charge of $22.98 per cleaner and $27.24 per maintenance worker for building use during the 2013- ADOPTION OF REVISED POLICIES Motion made by James Lattimer, seconded by Bethany St. Hilaire, that the Board of Education adopts the revision of the following policies by State or Federal Law and/or Regulation: By-Laws # s 1335, 1337, 1338, 1520, 1720, and 1730 Community Relations # s 3281 and 3440 Non-Instructional/Business Operations # s 5110, 5120, 5150, 5410 5570, 5572, and 5660 Personnel # s 6130, 6180, 6411, 6420, 6551 Students # s 7213, 7220, 7222, 7270, 7313, 7316, 7320, 7330, 7420, 7512, 7513, 7550, 7560, 7590, and 7660 Instruction # s 8212 and 8243 APPROVAL OF STRATEGIC PLAN Motion made by James Lattimer, seconded by Bethany St. Hilaire, that the Board of Education, upon the recommendation of Mr. Vigliotti, Superintendent of Schools, agrees to proceed with the Strategic Plan, not to exceed the sum of $20,000.00. Mr. Burnett stated he would like more information before making a decision. Motion was postponed until further information is obtained. EXECUTIVE SESSION Motion made by Jonathan Burnett, seconded by James Lattimer, resolved that the Board of Education moves into Executive Session for the purpose of discussing three personnel appointments, one resignation and awarding one bid at 7:08 p.m. Motion made by Nereida Diaz-Fuentes, seconded by Jonathan Burnett, resolved that the Board of Education moves back into General Session at 8:03 p.m. ACTION ITEMS APPOINTMENTS Motion made by Nereida Diaz-Fuentes, seconded by Jonathan Burnett, that the Board of Education, upon the recommendation of Mr. Vigliotti, Superintendent of Schools, appoints Tracy Davison as CSE/CPSE/Section 504 Compliance Officer for the 2013- Motion made by James Lattimer, seconded by Jonathan Burnett, that the Board of Education, upon the recommendation of Mr. Vigliotti, Superintendent of Schools, appoints Emily LaFave to a three year probationary position of Special Education Teacher, effective September 1, 2013, with a salary at Step 4 of the Teachers contract for the 2013-

Motion made by James Lattimer, seconded by Jonathan Burnett, that the Board of Education, upon the recommendation of Mr. Vigliotti, Superintendent of Schools, appoints Jenna Chamberlain to a three year probationary position of Physical Education Teacher, effective September 1, 2013, with a salary at Step 1 of the Teachers contract for the 2013- RESIGNATION Motion made by Nereida Diaz-Fuentes, seconded by Jonathan Burnett, that the Board of Education, accepts the resignation, with regrets, from Katharyn Penderghest as Elementary Teacher, effective. AWARDING OF BID Motion made by Jonathan Burnett, seconded by James Lattimer, that the Board of Education awards the following bid for the security capital project: General Work awarded to Continental Construction, LLC $81,263.00 CSE/CPSE/SECTION 504 CLASSIFICATIONS AND PLACEMENTS Motion made by Bethany St. Hilaire, seconded by Mary Margaret Bellinger, that the Board of Education approves the CSE, CPSE, and Section 504 classifications and placements as per enclosure. Enc. T. Davison ADJOURNMENT Motion made by Jonathan Burnett, seconded by James Lattimer, resolved that the Board of Education adjourns at 8:23 p.m. Respectfully, Cindy Delisle District Clerk