REGULAR SCHOOL BOARD MEETING AGENDA GARDEN VALLEY SCHOOL DISTRICT #71 Tuesday July 10, 2018 6:00 PM Garden Valley School, Flex Room The mission of the Garden Valley School District is to provide educational excellence, allowing students to succeed in an ever-changing, technological world. 6:00 p.m. Meeting begins 1. Call to Order: The meeting of the Garden Valley School District #71 Board of Trustees was called to order by Chair Koenig at 6:03 pm. 2. Roll Call: Trustees Rosemary Koenig, Alan Ward, Pat Marion, Mark Krepps, and Morris Morgan were present. 3. Pledge of Allegiance: Chair Koenig led the Trustees and audience in the Pledge of Allegiance. 4. (*) Approve and Adopt Agenda: Trustee Marion motioned and Trustee Ward seconded to approve and adopt the agenda. Motion carried. 5. Annual Meeting A. (*) Elect Board Officers, Chair, Vice-Chair, Treasurer: The Board discussed Officers, Chair, Vice-Chair, and Treasurer board positions. Trustee Marion motioned and Trustee Krepps seconded to elect Trustee Ward as Chairman. Motion carried. Trustee Morgan motioned and Trustee Krepps seconded to elect Trustee Marion as Vice-Chairman. Motion carried. Trustee Koenig motioned and Trustee Krepps seconded to elect Trustee Morgan as Treasurer. Motion carried. B. (*) Appoint Assistant Treasurers, Stephany Corn and Lydia Callaway: The Board discussed appointing Stephany Corn and Lydia Callaway as assistant Treasurers. Trustee Koenig made the motion and Trustee Krepps seconded to appoint Stephany Corn and Lydia Callaway as assistant Treasurers. Motion carried. C. (*) Designate Public places for posting notices- Post-Office, Lowman Ranger Station, and School Foyer: The Board discussed the designated public places for posting notices including the Post office, Lowman Ranger station, and the School foyer. Superintendent Chandler suggested the Garden Valley Library as an additional posting location. Trustee Marion made the motion and Trustee Krepps seconded to approve the designated public places for posting notices- the Post office, Lowman Ranger station, the School foyer, and the Garden Valley Library. Motion Carried. D. (*) Designate time, date, and location for Regular Board Meetings: The Board discussed the designated time, date, and location for Regular Board meetings. Trustee Krepps made the motion and Marion seconded to approve the designated time- 6 pm, datesecond Tuesday of every month, and location- Garden Valley school flex room (October- Lowman School) for Regular board meetings. Motion Carried. E. (*) Committee assignment if applicable: Superintendent Chandler suggested that a technology committee, to include one board member, should be put together. Superintendent Chandler will discuss this with Technology director Gene Page 1 of 6
Smith to see what he would like to do. 6. Consent Agenda A. (*) Approval of Minutes Regular Board Meeting June 12, 2018, and Special School Board Meetings June 30, 2018 and July 2, 2018. B. (*) Treasurer s Report C. (*) Payment of Bills and Journal Entries Trustee Marion made the motion and Trustee Krepps seconded to approve the Consent Agenda: Minutes for Regular School board meeting June 12, 2018, Special meetings June 19, 2018, June 30, 2018, and July 2, 2018 as edited; Treasurer s report; Payment of bills and journals entries. Motion Carried. 7. Executive Session A. The Board Chair announced that the next order of business would be consideration of the Board recessing into executive session. At 6:10 pm Trustee Koenig made a motion that the Board adjourn from open session to go into Executive Session. The motion was seconded by Trustee Marion. After a full and complete discussion, upon motion duly made by all board members the following resolution was presented: 1. To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. [IC 74-206(1)(a)] 2. To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. [IC 74-206(1)(b)] BE IT FURTHER RESOLVED that following the executive session the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The Board adjourned open session to go into executive session at 7:50 pm. There was no discussion. Roll call vote: Chair Rosemary Koenig, Yes; Vice Chair Alan Ward, Yes; Treasurer Pat Marion, Yes; Trustee Mark Krepps, Yes; Trustee Morris Morgan, Yes. Motion passed 5-0. The Board reconvened into open session at 8:50 pm. 8. Delegations and Reports A. Superintendent Report- Vickie Chandler: Superintendent Chandler presented the Superintendent report: Worked the past two days setting up office/computer/files and getting information from Mr. Alexander Met with Mrs. Johnson and Mrs. Corn about plans for the new year and specific needs. o Principal Job Description/Evaluation Organization Chart o Number of Days for Principal & Secretary Contract o Tasks to transfer to attendance clerks from Mrs. Corn and Mrs. Johnson s responsibilities. o Staff In-service is August 15 at 9:00 am. As brief as possible to allow teachers to get into their classrooms to prepare. Page 2 of 6
o Set Leadership team meetings for July 18 and 19. o Back to School night will be held in August and a Special Open House of some kind in September. The superintendent has registered for the IASA St. Superintendent Conference as well as the New Superintendent Orientation. Will be working on other employee Job Descriptions that need updating. Working on recertification. Working with Mrs. Callaway, Mrs. Johnson, and Mrs. Corn on giving each Certified Teacher $500 to purchase something for their room or instructional materials that are above and beyond what is usually provided. Something new and exciting to use to start their year off. It will cost $4,000 out of the $15,000 budgeted for elementary supplies and $5,000 out of $20,000 budgeted for secondary supplies. This is above and beyond the $20,000 school supplies in Mrs. Corn s budget. The superintendent asked what the minimum amount of a purchase would be that needed to get approval from the board. Trustee Koenig said it would be $10,000. The Superintendent did not want to be a signee on the checks and felt there would be a better balance and transparency if the board had an appointed member to be a signee. A discussion was held by the board about having two signees. The decision will be made as an agenda item on the next meeting agenda. Mrs. Chandler asked the board about what they wanted in their board meeting packet. The items were discussed. Mrs. Corn, Mrs. Callaway, and Mrs. Chandler would be meeting with a copier management representative to help with the process of finding the least expensive route to go. Stephany Corn explained the school district s current copier contract and suggested getting bids for a new contract. Superintendent expressed support in getting bids for a new copier contract. Christie Morgan updated the Board and guests present regarding AP scores. 9. Community Forum: Mil Koch welcomes Superintendent Chandler and suggested that the school make more of an effort to include the community. Crissie Fields expressed concern and asked questions regarding the boards training and fund usage for training. Trustee Ward responded. 10. Action Items A. New Business 1. (*) Discussion and possible motion to approve 2018-2019 Student Handbooks: Trustee Marion presented possible edits. Superintendent Chandler presented possible edits. Trustee Krepps motioned and Trustee Koenig seconded to approve 2018-2019 Student handbooks as amended. Motion Carried. Discussion was had. 2. (*) Discussion and possible motion to approve posting an opening for a school counselor: Trustee Koenig motioned and Trustee Marion seconded to approve posting an opening for school counselor as a full-time position. Motion Carried. Page 3 of 6
3. (*) Discussion and possible motion to approve hiring Special Education Teacher position: Jackie Johnson presented the committee s recommendation to hire as a Special Education teacher and potential(s) hire s experience. Trustee Marion motioned and Trustee Krepps seconded to approve the hire of Dominica Matheson as the Special Education teacher. If Ms. Matheson does not accept, then approval to hire Carey Gustafson. Motion Carried. 4. (*) Discussion and possible motion to approve Jackie Johnson s administrative Contract: Trustee Koenig motioned and Trustee Marion seconded to approve Jackie Johnson s administrative contract as K-12 Principal 2018-2019. Motion Carried. 5. (*) Approve Surplus list from Maintenance Department: Mrs. Corn provided the Board with a letter and documentation from Gary VanDyk. Superintendent Chandler supported the sale of surplus items. Discussion amongst the Board, Mrs. Corn, and Superintendent Chandler occurred. Trustee Koenig motioned and Trustee Krepps seconded to approve selling of surplus items as listed in Mr. VanDyk s letter. Motion Carried. 6. (*) Discussion and possible motion to amend policy #2700 P- regarding Honor s Diploma requirements: Jeanne Bailey provided the Board with a document presenting John Haworth s proposal for GVHS Mathematics; then presented. Discussion occurred. Superintendent Chandler expressed support for Honor s diploma requirements to entail 8 credits and Algebra being taught in 7/8 grades. Trustee Morgan suggested that the proposed changes be staged in. Mrs. Johnson expressed support for proposal 1 and 3 with concerns regarding proposal 2, as written in Mr. Haworth s document. Trustee Marion motioned and Trustee Morgan seconded to approve proposals 1 and 3 as written in Mr. Haworth s document. Mrs. Fields expressed concern regarding the proposals. Ben Fackrell expressed support for proposal 1. Trustee Marion rescinds motion to approve proposals 1 and 3 as written in Mr. Haworth s document. Trustee Marion motions and Trustee Koenig seconded to approve Proposal 1: 8 credits of math for a honor s diploma. Motion Carried. Proposal 2 and 3 to be researched and discussed further as agenda items on the next board agenda. B. Old Business 1. (*) Fourth read and consider motion to approve amended School Board Policy #3380-Student Extracurricular and co-curricular Participation policy: The Board discussed amended School Board policy #3380. Trustee Koenig motioned and Trustee Krepps seconded to approve amended School Board policy #3380- Student Extracurricular and co-curricular Participation form. Motion Carried. 2. (*) Third read and consider motion to approve amended School Board Policy #2370 Interscholastic Activity: Trustee Marion motioned and Trustee Krepps seconded to approve amended School Board policy #2370 Interscholastic Activity. Motion Carried. Page 4 of 6
3. (*) Second read of School Board Policy #2435 - Advanced Opportunities. Discussion and possible motion to approve: Trustee Krepps motioned and Trustee Marion seconded to approve School Board policy #2435- Advanced Opportunities. Motion Carried. 4. (*) Second read of School Board Policy #2435F Advanced Opportunities Participation Form. Discussion and possible motion to approve: Trustee Krepps motioned and Trustee Koenig seconded to approve School Board policy #2435F- Advanced Opportunities Participation Form. Motion Carried. 5. (*) Second read of School Board Policy #2605 Middle School Advanced Requirements (6 th -8 th grades) Discussion and possible motion to approve: Trustee Krepps motioned and Trustee Marion and Trustee Morgan seconded to approve School Board policy #2605- Middle School Advanced requirements (6th- 8th grades). Motion Carried. 11. Executive Session A. The Board Chair announced that the next order of business would be consideration of the Board recessing into executive session. At 7:50 pm Trustee Koenig made a motion that the Board adjourn from open session to go into Executive Session. The motion was seconded by Trustee Marion. After a full and complete discussion, upon motion duly made by all board members the following resolution was presented: 1. To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. [IC 74-206(1)(a) 2. To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. [IC 74-206(1)(b)] 3. To communicate with legal counsel for the school district to discuss the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. [IC 74-206(1)(f)] BE IT FURTHER RESOLVED that following the executive session the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The Board adjourned open session to go into executive session at 7:50 pm. There was no discussion. Roll call vote: Chair Rosemary Koenig, Yes; Vice Chair Alan Ward, Yes; Treasurer Pat Marion, Yes; Trustee Mark Krepps, Yes; Trustee Morris Morgan, Yes. Motion passed 5-0. The Board reconvened into open session at 8:50 pm. 12. (*) Discussion and possible motion to address Varsity Girls Basketball- Head coaching position: Trustee Marion motioned and Trustee Krepps seconded to approve the hiring of Heather Kelly as Head Girls Basketball coach. Motion Carried. 13. Adjourn: Trustee Koenig declared meeting adjourned at 9:50 pm. Page 5 of 6
Alan Ward, Chair Janelle Shannahan, Clerk of Board Next School Board Meeting is on August 14, 2018 ASTERISK (*) ITEMS ARE ALL SUBJECT TO POSSIBLE ACTION BY THE BOARD OF TRUSTEE. THE BOARD RESERVES THE RIGHT TO CHANGE THE AGENDA PRIOR TO OR AT THE MEETING. Page 6 of 6