C O - O P E R A T I V E H O U S I N G F E D E R A T I O N O F C A N A D A Minutes Meeting Residence Inn by Marriott Hotel, Ottawa, Ontario Present Directors: Nicole Waldron, James Gilliard, Pat McClain, Linda Campbell, Allison Ferris, Scott Stager Piatkowski, Louis-H. Campagna, David Boyde, Frank Wheeler, Angela Simpson, Jacky Durrie, Barb Dingwell, Anne Davidson, Barb Millsap, Lisa Berting, Tom Clement, David Waters (Ontario Council) Staff: Tim Ross, Karla Skoutajan, Christine Seguin, Harvey Cooper, Karine Ethier A quorum being present and notice having been properly given, the chairperson, Nicole Waldron, called the meeting to order at 1:20 p.m. EDT on Saturday,. Karine Ethier recorded the minutes of the meeting. (Items are recorded in the same order as in the attached agenda. This may not be the exact sequence in which business was transacted at the meeting.) 1. OPENING BUSINESS 1. Consent Agenda Directors were in receipt of a consent agenda for the meeting. Barb Dingwell/Linda Campbell THAT the consent agenda be adopted as circulated. 2. Business Arising Report Directors were in receipt of a business arising report from the last meeting.
2 Directors reiterated the need for financial training and noted that it had been included as a business arising item for some time. Staff will look at ways of including a short training session at an upcoming meeting. A suggestion was also made for the development of a training plan for directors, so that training objectives could be met over time. Frank Wheeler/David Boyde THAT the receive the business arising report from the June 8, 2016 meeting, for information. 4. Executive Committee Report Directors were in receipt of the minutes from the July 4, 2017 and August 21, 2017 Executive Committee meetings. Angela Simpson/David Boyde THAT the receive the Executive Committee meeting minutes of July 4, 2017 and August 21, 2017. 5. Ontario Region Report The Ontario Region Director provided an oral report to the board. It was noted that: Peter Milczyn was recently appointed as the new Minister of Housing in Ontario and is a big supporter of inclusionary zoning. Ontario Queen's Park reception will take place on October 17 The provincial election has been set for June 7, 2018, which is unfortunately during next year s AGM The Ministry of Housing is currently being audited. Ontario Region does not expect a positive outcome and believes that it will impact work on the upcoming election. Barb Dingwell/Frank Wheeler THAT the Ontario Region report be received.
3 6. Director Reports Directors provided an oral update on activities in their regions since the last board meeting. Linda Campbell/Barb Dingwell THAT the director reports be received. 2. Finance and Administration 1. Executive Director Human Resources Committee The committee having been struck the day before, there was nothing to report at this time. Directors will receive a progress report from the Committee at the November board meeting. Angela Simpson/James Gilliard THAT the receive the oral report from the Executive Director Human Resources Committee. 2. Hiring: Manager, Co-operative Housing Development Staff provided an oral report on the hiring of the new Manager, Co-operative Housing Development. With the recent announcement of the Director, Sector Development retiring at the end of the year, staff will take this opportunity to look at the structure of the division and refocus the hiring needs of the organization. James Gilliard/Anne Davidson THAT the receive the oral report on the Hiring of the Manager, Co-operative Housing Development.
4 3. Sector Development 1. Diversity Committee Appointments Directors were in receipt of a written report from staff on the recruitment process for the Diversity Committee, as well as a recommendation for the appointment of six individuals to the Committee, each for a three-year term ending in June 2020. Anne Davidson/David Boyde THAT the receive the report about CHF Canada s Diversity Committee recruitment. Barb Millsap/Barb Dingwell THAT the Board appoint the following six individuals to the Diversity Committee for a three-year term ending in June 2020: Lee Pepper, Farnaz Behrooz, Mary Ho, Holly Baines, Lisa Forbes, Catherine Denison. 2. Aging in Place Committee Appointments Directors were in receipt of a written report from staff on the appointment of a representative from British Columbia. Dianne Brubaker has previously served on the Committee and was a member when it was first formed in 2012. Pat McClain/Angela Simpson THAT the receive the report on CHF Canada s Aging in Place Committee. Anne Davidson/Jacky Durrie THAT the appoint Dianne Brubaker to the Aging in Place Committee for the period September 2017 June 2018.
5 4. Co-operative Enterprise Services 1. Co-operative Enterprise Services Development The directors were in receipt of a report from staff providing an update on the recent activities undertaken by the four Enterprise programs. Discussions will be taking place soon with our legal counsel about whether or not our refinancing staff are currently working as unlicensed mortgage brokers. Depending on the outcome of these discussions, CHF Canada may need to hire one of our consultants, who is already a mortgage broker, to take on this work for us. Directors requested more information on the expected revenue forecast of the Refinancing Program and Asset Management Services. Staff will prepare a presentation for the November board meeting. Frank Wheeler/James Gilliard THAT the receive the report on CHF Canada s Co-operative Enterprise Services. 5. Strategic Affairs 1. Government Relations The directors were in receipt of an oral report from staff on CHF Canada s government relations program activities since the last board meeting. The launch of the National Housing Strategy is expected to take place in late November. CHF Canada continues to work with government officials on the protect co-op housing campaign, accelerating access to CMHC mortgage prepayment and on new development measures. Scott Stager Piatkowski/Angela Simpson THAT the receive the oral report from staff on CHF Canada s Government Relations Program.
6 2. The Co-operators Regional Committee Delegates Directors were in receipt of a recommendation from staff that the following people be confirmed and/or appointed as CHF Canada s delegates to The Co-operators regional committees for the next two years. Region To June 2018 To June 2019 Atlantic David Boyde Angela Simpson Quebec Mireille Pépin Sandra Turgeon Ontario David Waters Linda Stephenson Manitoba Frank Wheeler David Gawthrop Saskatchewan Leona Perrey Lynda Neuman Alberta Joanne Crouse Valary Howard British Columbia Lisa Berting Dianne Brubaker Directors requested more information on the criteria selection for appointees. Staff will prepare a report for an upcoming board meeting. Anne Davidson/David Boyde THAT the confirm the appointments of delegates to The Co-operators regional committees for the next two years. 3. Applications for Membership The directors were in receipt of a report from staff on membership applications approved by the Executive Committee since the last board meeting. Angela Simpson/Barb Dingwell THAT the Board receive, for information, the list of applicants approved for membership by the Executive Committee since the last board meeting: Housing Co-operatives Thompson Lions Seniors Manor Non-Profit Housing Co-operative Inc. (Thompson, MB) Halston Hills Housing Co-operative (Vancouver, BC)
7 Individual Associate Tanya Atherfold-Desilva (Toronto, ON) 6. Other Business 1. ICA Elections Louis-H. Campagna informed directors that Monique Leroux would be stepping down as ICA President and that Co-operatives and Mutuals Canada had nominated Alexandra Wilson as their Canadian candidate. There being no further business to conduct, the chairperson, Nicole Waldron, declared the meeting closed at 3:22 p.m. EDT on Saturday,. CERTIFIED to be the minutes of a meeting of the of CHF Canada held on. Chairperson Recording Secretary