RECORD OF PROCEEDINGS OF THE BOARD OF EDUCATION Weld County School District RE-5J, Milliken, Colorado January 11, 2017 CALL TO ORDER: PLEDGE OF ALLEGIANCE: President Duane called the Board meeting to order at 7:00 p.m. at the Administration Building in Milliken, Colorado. The Pledge of Allegiance was recited by members of the Board and audience. ROLL CALL: APPROVAL OF MINUTES: Directors,,, and, and Chief Financial Officer Becky Samborski and Superintendent Marty Foster were present. Mr. presented the December 14, 2016, Board minutes for approval. Cathy moved to approve the minutes as presented. Steve seconded the motion. APPROVAL OF AGENDA: Mr. presented the meeting Agenda for approval. Steve moved to approve the Agenda as presented. Cathy seconded the motion. 1
AUDIENCE WITH INDIVIDUALS: Mr. Nathan Eastin spoke to the Board about the need for change of leadership at Roosevelt High School and concerns about his personnel file regarding his football coaching, and handed each Board member information regarding this same matter. Ms. Paula Eastin commented on previous as well as current high school issues and school leadership. Mr. Jason Arnold addressed the Board about the District's hiring processes for coaches, the new high school athletic handbook, and asked that the Board not take action regarding Coach Noland Easton's resignation as the RHS head football coach. Mr. Ryan Byers approached the Board with concerns regarding student disciplinary actions previously taken by the high school principal regarding his daughter. Ms. Janelle Saya asked the Board for communication, feedback, and public comment regarding information from previous Board meetings. Ms. Jennifer Blando commented about her concerns with rules and hiring practices and overall dissatisfaction with the Board s actions regarding these same matters. Mr. Long then responded to public comments that were made regarding his role as Principal at Roosevelt High School. Mr. Long stated that he works with integrity and fairness, and he is neither a dishonest person nor a liar. He emphasized that he supports students, coaches, teachers and every program at Roosevelt High School and did not ask Coach Eastin to resign. Dr. Foster also responded to the public comment s regarding Coach Eastin's resignation, and the conversation he had personally with Mr. Eastin about his reasons for resigning as Head Football Coach at Roosevelt High School and for the public to honor the decision made solely by coach Eastin. REPORTS FROM THE SUPERINTENDENT S OFFICE: BOARD WORK SESSION - JANUARY 18, 2017 Dr. Foster reviewed the agenda for the upcoming work session scheduled for Wednesday, January 18, 2017. The work session will begin at 5:30 p.m., and the Board will interview three different Bond Underwriting companies. Dr. Foster said the response for qualification proposals from the bond underwriting companies are due tomorrow, and then Ms. Samborski will review each proposal and provide a summary of services to members of the Board to review before the work session. B. DEMOGRAPHIC ANALYSIS AND FACILITY ASSESSMENT UPDATE Dr. Foster reviewed the timeline for the Facilities Assessment and Demographic Analysis, and said the fieldwork for the facilities assessment will begin on the January 16th. The Demographic Analysis study will be presented to the District Accountability Committee on January 30, 2017. 2
REPORTS AND COMMENTS FROM BOARD MEMBERS: PERSONNEL ITEMS: Mr. responded to public comments that were made earlier in the meeting and stated that questions and comments regarding policy and procedure can only be answered or responded to during a Board meeting forum and not through email, as that would be a violation of the law. He said that the Board will be working on the most appropriate and legal way to communicate with the community. Mr. presented the Consent Agenda for approval. Steve moved to approve the Consent Agenda as presented. Cathy seconded the motion. OLD BUSINESS: A. BOARD POLICY REVISIONS - Dr. Foster and Mr. Long IKF-2 Graduation Requirements Mr. Long presented for second reading, Board Policy IKF- Graduation Requirements. Mr. Long said that it is a requirement from the state statute that all high school graduates, beginning with the graduating class of 2021, demonstrate post-secondary work force readiness with competency in English and in Math. Mr. Long stated that by approving the revised graduation requirements policy we are in accordance with the state law. Cathy moved to approve the Graduation Requirements Policy IKF-2 as presented. Steve seconded the motion. SPECIAL BUSINESS: A. ATOMIC WOLFPACK FIELD TRIP PROPOSAL- Mr. Long Mr. Long introduced the Atomic Wolfpack team monitors Christy and Randy Hollis. Students from the team gave a demonstration and highlighted their recent success qualifying for the US Open Robotics Championship. Ms. Hollis and team members spoke about the Championship Trip proposal to Council Bluffs, Iowa, April 6-8, 2017. Ms. Hollis then reviewed the trip itinerary, and said that through sponsorships the expenses of the trip have been covered. Peggy moved to approve the Robotic trip as presented. Cathy seconded the motion. 3
B. FCCLA TRIP Mr. Long presented the Roosevelt high School FCCLA trip proposal to Arlington, Virginia, April 23-27, 2017. Mr. Long said that RHS student and FCCLA member Emily Gutierrez was hand-selected by the Colorado State FCCLA Adviser Board to attend this conference. He mentioned that the trip will be completely funded by a grant for both Ms. Archer and Ms. Gutierrez to attend. Steve moved to approve the FCCLA Trip as presented. Peggy Wake man seconded the motion. C. SCHOOL UNIFIED IMPROVEMENT PLANS- Mr. Seybert Principals from each school presented the Unified Improvement Plans for their school to the Board and gave an explanation of their school's scores and their strategies for improvement. Steve moved to approve the Unified Improvement Plans as presented. Cathy seconded the motion. Wake man D. PROPOSED BUDGET TIMELINE- Dr. Foster Dr. Foster presented a Budget Development Timeline and reviewed the key dates the District will follow in completing the District's Budget for the next fiscal year. Dr. Foster said that we have followed the same timeline every year. Dr. Foster said that a Preliminary Budget will be presented to the District Accountability Committee for review in April, and then to the Board in May. Peggy moved to approve the budget timeline as presented and Steve seconded. 4
E. RESOLUTION - NOTICE TO THE PUBLIC OF BOARD OF EDUCATION MEETINGS- Dr. Foster Dr. Foster presented a resolution which states that the Board will provide notice to the public of any meeting of the Board at which any formal action occurs with a majority of the Board members present and that the notice will be posted at least 24 hours in advance of the meeting as required by the Colorado Sunshine Act. Cathy moved to approve the resolution. Steve seconded the motion. NEW BUSINESS: OTHER ITEMS AS DEEMED NECESSARY BY THE BOARD: EXECUTIVE SESSION: None Mr. reminded the Board members of the work session next Wednesday, January 25, 2017, at 7:00 p.m. at the Administration Building in Milliken. Steve moved that the Board of Education convene to Executive Session for the purpose of discussions regarding personnel matters as authorized by C.R.S. 24-6-402(4)(f). Noting that discussions involving Board members, any elected official, or any appointment of a person to fill the office of a Board member does not fall under the personnel exception. And these discussions must be public. Ms. seconded the motion. Wake man ADJOURNMENT: The Executive Session adjourned at 9:50 p.m. followed immediately with the adjournment of the regular Board meeting. Duane, President 5