I. Call to Order and Roll Call President Tom Lair called the meeting to order at 7:05 p.m.

BOARD OF EDUCATION KEENEYVILLE ELEMENTARY SCHOOL DISTRICT #20 REGULAR RESCHEDULED MEETING AGENDA Thursday, March 21, 2013 7:00P.M. Spring Wood School Library 5540 Arlington Drive East, Hanover Park, IL 60133 I. Call to Order and Roll Call President Tom Lair called the meeting to order at 7:05 p.m. Roll Call: Tom Lair - present Jennifer Johnson - present Mike Fuechtmann - present Tim McHugh - present via phone conference Phil Anderson - absent Scott Williams - present Willie Rhodes - present A quorum was present. Also in attendance were: Dr. Michael Connolly, Superintendent; Tim Burns, Director of Student Services and Exceptional Populations; Gary Ofisher, Director of Operations and Treasurer; Joseph Neilon, Director of Technology; Craig Barringer, Principal, Spring Wood Middle School, John Gustafson, Principal, Greenbrook Elementary School; Dan Stockhausen, Principal, Waterbury Elementary School; Deena McLoughlin, Asst. Principal, Waterbury School; Peggy Whitlow, Executive Director of PRC; Staff members Brian Hereford (KEA President), Joanna Sierka, Magdalena Wazydrag, Lauren Taylor, Cynthia Friesen, Cristina Berry, and Danielle Benefiel. Community member Amy Bicbic. II. Approval of Agenda (2.220) Mike Fuechtmann moved that the Board of Education approve the Agenda; Scott Williams seconded. Discussion: None Ayes: 6 Nays: 0 Abstains: 0 III. Academic Spotlight Waterbury ELL epals Program Waterbury ELL teachers Cristina Berry, Joanna Sierka and Maggie Wazydrag presented a summary of a program in which their students have been involved since last year. The Program, epals, promotes communication between students in other countries who are in ELL programs and our ELL students. This year the children were in touch with children from Russia and New Zealand. The program, while fostering appreciation of other cultures, also supports the additional Common Core Standards in communication and technology. The Board appreciated the work the teachers have done in bringing this program to their students and their excellent presentation. 1

IV. Approval of Consent Agenda Items A. Meeting Minutes (2.220) Regular Meeting February 28, 2013 B. District 20 Financial Reports February, 2013 Philip Rock Center Financial Reports February, 2013 (See. X.D.) C. Notice of School Treasurer and Treasurer s Bonds D. Personnel Report Mike Fuechtmann moved that the Board of Education approve the Consent Agenda Items; Jennifer Johnson seconded. Mr. Lair asked that Item IV. B. be removed for individual discussion. The Item was moved to Item X.D. Roll Call: Jennifer Johnson - aye Mike Fuechtmann - aye Willie Rhodes - aye Tom Lair - aye V. Public Participation (2.230) There were no public comments. VI. School Board President s Report A. Board Self-Monitoring Report from February (2.10) No self-monitoring reports were received by President Lair. B. Dashboard (2.20) Mr. Ofisher reported the following to the Board. As of the end of February, the status of funds was as follows: Education Fund have received 93% of revenue; have spent 59%. Special education expenditures have exceeded the budget this year. (More information was offered during the budget report later in the meeting.) Operations & Maintenance Fund have received 94% of revenue; have spent 66%. The State still owes us $109,000. We are on track to end with a balanced budget. Transportation Fund have received 92% of revenue; have spent 60%. The State owes us $73,000. We are on track to end with a balanced budget. IMRF/FICA have received 96% of revenue; the State owes us $10,854 and we expect it in late June. We are on track to end with a balanced budget. Special education will be approximately $150,000 over budget this year due to a larger number of special education students who have more serious needs. 2

C. 2013-2014 Board Meeting Schedule A draft of the Board s meeting schedule for next year was presented. However, the schedule will not be set until the new board is seated after the election. VII. Superintendent s Report A. Middle School Math Series Update Dr. Connolly informed the Board that the new elementary math books have arrived. In April, the Math Committee from Spring Wood Middle School will make a recommendation for the adoption of a new middle school math series. Dr. Connolly will forward information on the series to the board members during the next week. B. First Reading Revision to Policy 2.30, School Board Elections; and Policy 3.70, Succession of Authority Dr. Connolly explained to the Board that Policy 2.30, School Board Elections, had to be updated due to changes in election procedures. He also explained that Policy 3.70 had to be updated with the actual succession of authority that he has put in place. Tim Burns has a superintendent s endorsement, and can work in Dr. Connolly s stead. However, Mr. Burns and Mr. Ofisher will work jointly in Dr. Connolly s absence. C. Legislative Update Dr. Connolly updated the Board on legislation related to pension reform, transportation and General State Aid. D. Mission and Vision Implementation Plan Update Dr. Connolly informed the Board that he would provide quarterly reports on the Mission and Vision Implementation Plan. There were no comments or questions. E. Culture and Climate Task Force Update The Board will act on Policy 1.40, Group Norms Supportive of a Professional Learning Community, under Action Items today. The Task Force also developed a purpose statement as follows: The purpose of the District 20 Culture and Climate Task Force is to contribute to a safe and supportive culture for all students, staff, parents, and community by gathering information, analyzing conditions for learning and making recommendations to ensure that each school s climate meets the academic and social emotional needs of all students. There will be one more meeting of the Task Force in April at which time priorities will be set for next year. F. Noteworthy Items Dr. Connolly reported to the Board on the results to date on participation rates for the Illinois 5Essentials Survey by our parents at each school. Greenbrook and Spring Wood have met the required 30% parent participation that provides a survey report to the school. Waterbury is very close at 28%. The deadline for 3

participation has been extended to April 12th. Dr. Connolly has asked that everyone continue to encourage our parents to participate in this very important survey. Mr. Burns talked about the IRC/ISBE sponsored Bilingual Summit. Our district can send up to 10 parents to this valuable conference, which concentrates on the needs of the bilingual parent group. Mr. Burns will send invitations to the members of the Parent Advisory Council. The fees are paid by a grant. G. Quarterly Report of Students No Longer Enrolled There were no comments on the report. VIII. Closed Session [To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057; and discussion of lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).] Mr. Lair announced that there was no need for a Closed Session to discuss personnel issues at this point in the meeting, so the discussion of lawfully closed meeting minutes would be deferred until the next Closed Session, Item XI. IX. Information Items and/or Reports A. Business Office Update (Gary Ofisher) Mr. Ofisher presented the first draft of the 2013-2014 budget to the Board. The plan is to place the ad in the paper in May, hold the budget hearing in June and vote on the final budget in June. However, the district is still waiting for information on the final State and federal budgets and financial allocations to our district. We do know that Early Childhood will be funded, however we are waiting for General State Aid and categorical numbers. We are basing our budget on 80% of State and federal funding. The final budget must be filed by September 30, 2013. See budget Power Point document attached. Additional notes on budget presentation: - Salary increases due to the new contract have been included in the budget. - There will be no increases in health costs because federal mandates were lower than expected. - Special Education will increase by $159,000. Tim Burns introduced a draft plan to decrease special education expenses. More children are being identified earlier through early intervention programs. Thus, the special education student numbers are increasing. In order to accommodate more children and keep costs down, the administration is looking at using already available personnel and facilities to provide services to some special education children in-district, instead of sending the children to other programs. - We will add 3 positions this year another librarian for the elementary buildings, a full-time reading specialist at Spring Wood and a Coordinator of Teaching and Learning. - We have received 10% of the construction monies for the Early Childhood Center already. Two bids will be need to be approved one for construction 4

and another for the playground. Our portion of expenditures for the center will show up in our O & M Construction expenses. - We are spending down the balance of the IMRF/FICA fund that exists because of the removal of PRC IMRF from the District 20 IMRF. - Summer school will be held at Greenbrook this summer, however the construction site will be separated from school activity. - Our ratio of administrators to teachers is in line with State averages. - We anticipate a balanced budget. However, the spend downs in O & M and IMRF/FICA will appear unbalanced. This will be corrected over the next few years. - Because of the CPI of 1.7% for the 13-14 year, summer school in 2014 may be affected. - Another concern is IDEA funding. This funding pays for special education teaching assistants and is currently $270,000. If that funding was cut 20-30% it would affect our special education teaching assistant numbers. - The Board will hold a Committee of the Whole Meeting on May 16, 2013 after its self-evaluation meeting on that date. The meeting will be held to more deeply discuss the budget and use of discretionary funds. - Mr. Lair asked about technology plans for the future. Joseph Neilon updated the Board about the recent research he had done on 1:1 technology devices, and on planned upgrades to the technological infrastructure of the District before the new technology coordinator comes on board. Mr. Ofisher will bring the research to the April board meeting. - Transportation funding is still not determined. If the State removes the requirement that school districts supply busing to all students over 1.5 miles and reduce funding accordingly, changes would have to be considered in addition to, or in place of, the early start time at Spring Wood that is already planned for 13-14. The Parent Transportation Advisory Committee would be reconvened to discuss the loss of 4 additional buses and possibly create more shuttles, similar to Bus 60 this year. Mr. Ofisher is purchasing software that will enable our district to create a database and plot potential routes, actual time of routes, and various safety data to help create the best plan possible. X. Items for Board Action A. Review and Release of Closed Session Minutes from September 27, 2012 through February 28, 2013; and the destruction of tapes prior to September 22, 2011. Mr. Lair explained that, since the Review of Closed Session Minutes was moved to Item XI, this action had to be delayed until after that Closed Session. This item was moved to Item XI. B. B. Approval of Student Fees Mike Fuechtmann moved that the Board of Education approve the Student Fees for 2013-14 as presented. Jennifer Johnson seconded. Discussion: Mr. Ofisher explained the changes for 13-14. If parent-paid bus transportation is offered in 13-14, the fee would be increased from $600 to $620 due to the increase in our costs. The kindergarten fee of $50 would remain the same, as would the $125 fee plus the $35 technology fee. What would change is the family waiver. Previously, once a parent paid for two students, the other 5

students fees were waived. Since kindergarten was included with a different fee, administration of the waiver was cumbersome. So, each kindergarten student will be assessed $50. Once a parent pays for two 1st through 8th graders, additional fees will be waived for the remaining children. Roll Call: Mike Fuechtmann - aye Willie Rhodes - aye Tom Lair - aye Jennifer Johnson - aye C. Second Reading and Approval of Board Policy 1.40, Group Norms Supportive of a Professional Learning Community Jennifer Johnson moved that the Board of Education approve the second reading and adoption of Board Policy 1.40, Group Norms Supportive of a Professional Learning Community as presented. Tim McHugh seconded. Discussion: None Ayes: 6 Nays: 0 Abstains: 0 D. Approval of District 20 and PRC Financial Reports (Pulled from Consent Agenda, Item IV.B.) Jennifer Johnson moved that the Board of Education approve the District 20 and PRC Financials as presented. Tim McHugh seconded. Discussion: Mr. Lair, after reviewing the PRC audit report, asked Mr. Ofisher if any further action was needed as a result of the audit. Mr. Ofisher explained, that, in the past, expenditures were not made by the end of the PRC fiscal year, but journal entries indicated that they had been. The Illinois State Board of Education required repayment of the funds. A payment plan was put into place. A procedure has also been put in place to make sure all expenditures are made in prior to the end of the fiscal year. No other action is required. Mr. Roll Call: Willie Rhodes - aye Tom Lair - aye Jennifer Johnson - aye Mike Fuechtmann - aye XI. A. Closed Session (To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), 6

as amended by P.A. 93-0057; and discussion of lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).] At 9:05 p.m., Mike Fuechtmann moved that the Board of Education enter Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057; and discussion of lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).]; Jennifer Johnson seconded. Discussion: None Roll Call: Willie Rhodes - aye Tom Lair - aye Jennifer Johnson - aye Mike Fuechtmann - aye The Board returned to Open Session at 10:35 p.m. B. Review and Release of Closed Session Minutes from September 27, 2012 through February 28, 2013; and the destruction of tapes prior to September 22, 2011. (Moved from Item X.A.) Mike Fuechtmann moved that the Board of Education approve: the release of Closed Session Minutes dated 1/24/13; the retention of Closed Session Minutes dated 9/27/12, 10/3/12, 10/25/12, 11/14/12, 1/10/13 and 2/28/13; retention of all previously retained Closed Session Minutes; and the destruction of all tapes prior to September 22, 2011. Scott Williams seconded. Discussion: None Roll Call: Tom Lair - aye Jennifer Johnson - aye Mike Fuechtmann - aye Willie Rhodes - aye XII. Miscellaneous A. Spring Break March 25 through March 29, 2013 B. WB PTO Meeting 7:00 p.m., Tuesday, April 9, 2013 GB PTO Meeting 6:30 p.m., Tuesday, April 9, 2013 SW PTO Meeting 7:00 p.m., Wednesday, April 10, 2013 C. Band Pancake Breakfast Saturday, April 27, 2013 8:00 a.m. 11:00 a.m. D. Board of Education Meeting, Thursday, April 25, 2013 XIII. Adjournment 7

At 10:42 p.m., Scott Williams moved that the meeting adjourn; Mike Fuechtmann seconded. Ayes: 6 Nays: 0 Abstains: 0 Respectfully submitted, Thomas C. Lair, President Michael Fuechtmann, Secretary 8