ACADEMIC SENATE Meeting Minutes October 22, 2013 12:00 1:00 PM FACULTY HOUSE RECORDER Allison Paine, Academic Senate Staff Aide: First draft /distribution to faculty. Senator Jamie Blair, Secretary: Revisions/edits from Senators /distribution to BOT MEMBERS A Blair, Jamie: Math & Sciences Senator A Kirch, Stacy: Counseling Senator Secretary Cabanel- Bleuer, Denise: Senator- at- Large; Kraft Richard: Senator- at- Large President A Cemo, James: Part- time Senator, Appointed La Bounty, Jennifer: Part- time Se nator, Appointed Dale, John: Library Senator ; Parliamentarian A Lawell, Cheri: Curriculum Chair (NV) Drew, Dr. Rendell: Senator- at- Large Marcina, Dr. Vesna: Social & Behavior Sciences Senator Ellis, Jeanette: Consumer & Health Sciences Maurer, Dr. Ernie: Senator- at- Large Senator (R) Chaiyakal Franz, Kathy: Senator- at- Large Neil, Jeanne: Business & Computing Senator Gordon, Lee: Senator- at- Large Nordstrand, SaraLyn, SGOCC Student Rep. Annual Appt. (NV) Johnson, Doug: Senator- at- Large Sachs, Loren, Senator- at- Large, Hassapis, Phylicia: Senator- at- Large; Vice President Sevi, Kayleigh: Part- time Senator, Appointed (R) Brunner Hutchison, Richard: Technology Senator A Shajie, Vida: EOPS Senator Ibranossian, Agatha: Visual & Performing Arts Senator Spencer, Steve: Kinesiology & Athletics Senator (R) Skeie Kennedy, Marilyn: Literature & Languages Senator; PDI Chair (NV) Call to Order CALLED TO ORDER AS President Cabanel- Bleuer called the meeting to order at 12:00 pm Approval of Agenda Motion by Senator Marcina to approve 10/22/13 agenda. Motion carried. Review and Approval of Minutes Motion by Senator Dale to approve 10/15/13 minutes with minor changes. Motion carried with 1 abstention. Public Comment DISCUSSION Senator Kennedy read a statement from Dr. Eduardo Jesus Arismendi- Pardi pertaining the full- time/ part- time ratios addressed in the Accreditation Standard III: Resources. (See appendix A). Anna Heaton from the Reach Study Abroad program reported the following: Karen Felts trip to Cambridge was a very successful trip for OCC last year. Raymond Obstfeld s trip is nearly full for this year, so if students/staff are interested they should contact her soon. Jarren Gonzales has two new courses planned for Summer 2014: Cross Cultural Psychology (Psychology 199) and Statistics for Behavioral Sciences (Psychology 160). If faculty/students have questions about any of these study abroad offerings please email Anna Heaton at info@reachstudyabroad.com Academic Senate President s Report/Announcements Senate President DISCUSSION The E- board came up with the following wording to describe the role and responsibility for faculty who serve as a senate representative on campus or district committees: Senate Representatives on a college or Academic Senate Meeting Minutes, 1 of 5
ITEMS district committee are not required to attend Academic Senate meetings. They have the responsibility of attending that committee s meetings and reporting back to the Academic Senate (providing highlights of the meeting, and communicating any requests for faculty input). Reports may be submitted in writing (via e- mail, for example), by telephone, or in person (at a Senate meeting, or in an arranged meeting with a member or members of the Executive Board). This wording appears at the end of AS agendas. The Transparency Committee was scheduled to meet last Friday, but unfortunately did not make quorum, therefore they will reschedule their meeting. Senators are encouraged to join TC and/or ask other faculty to join. The Senate President reported that GWC AS President Greg Carr attended the October 19 th Area D meeting and reported that there are not many resolutions forthcoming for Fall Plenary. Senators will have an opportunity to review the drafts of those resolutions in a couple of weeks. The District Governance Council name was changed to District Consultation Council and the employee Unions have been added back into full membership. AS President Cabanel- Bleuer will attend the ASCCC Curriculum Meeting in mid- November to discuss curriculum and progress on the ADT s. OCC has three additional ADT s to comply with the State guidelines. All senators to please report to their constituency the newly defined reporting process for being a senate representative. Unfinished Business 1- Institutional Effectiveness Definition of Assessment SLOAC Coordinator, Anna Hanlon DISCUSSION Anna Hanlon reported that, as a result of a comprehensive evaluation last spring, changes are being planned. The comprehensive evaluation looked at three main areas: Program Review, Student Learning Outcomes and, the Strategic Planning Processes at OCC. Findings were as follows related to SLO s: 1) A misperception exists regarding what authentic assessment is at OCC. 2) Improvement in some areas of assessment across the campus was desired. 3) A Professional Development offering for faculty that supports SLO s and assessment was desired. IE developed strategies to address these areas of concern, and will vet these strategies in the appropriate campus committees/bodies. The SLO assessment is a multi- step process, and one of the first steps is to define authentic assessment. The proposed definition was created by IE based upon reviewing many other institutional definitions of authentic assessment. Senators discussed the draft definition and made recommendations. (See Appendix B). The endorsement for the definition will come to the Senate next week before it moves forward to College Council for their review. ITEM All Senators to review the draft definition with constituents by next week and bring the Body further recommendations. Unfinished Business 2- Dissemination of Resolution F13-02 President Cabanel- Bleuer DISCUSSION Senators discussed the language and the distribution of resolutions that are passed in the Academic Senate. The purpose of moving forward with some resolutions to other shared governance bodies, or wider audiences/agencies is so the Senate s voice could be heard collectively with other faculty around the State raising awareness of faculty concern outside of the campus and beyond our own BOT. There was discussion related to distribution of resolutions and the appropriate process for dissemination. Senators considered a case- by- case review as a good practice to follow rather than a blanket process. It was noted that resolutions would use different language/tone when it would be distributed outside the college. The F13-02 resolution was written in support of the faculty concerns about the ACCJC.(See appendix C) All senators to discuss F13-02 and dissemination of resolutions to wider audiences with their ITEMS constituents. Academic Senate Meeting Minutes, 2 of 5
Unfinished Business 3- Formation of Elections Task Force Vice President Hassapis DISCUSSION The formation of an elections task force was discussed. There is no standard composition/policies for elections on college campuses based on some brief research. Last week the discussion on this topic included that the Senate VP could take on the duties for the elections as part of their position. It was suggested that a chair should be elected, and the election duties not be part of a particular senate officer s duties. The E- board discussed the task force composition and felt that inclusion of at least one senator- at- large, the senate staff aide, and an E- board member were necessary members. It was agreed by senators that they should also open membership to any OCC faculty who want to participate on the task force to build confidence in the election processes. A recommendation was made by a senator that only faculty should have a vote regardless of the composition of the committee and that administrators and managers not be included in the membership composition. Senators were encouraged to become part of the new task force to help develop guidelines for elections. Motion by Senator Dale to create a taskforce for elections. Motion carried. ITEMS All senators to advertise the new volunteer opportunity to serve on the election task force to constituents. Unfinished Business - 4 CC discussion how to handle mid- term replacements/faculty on sabbatical All Senators DISCUSSION President Cabanel- Bleuer reported that the Senate conducted an election for College Council in 2011 because, at that time, many faculty were interested in participating on the newly formed Council. The three faculty who were elected have terms that run through the end of Fall 13 semester, and one of the three is on sabbatical and requires replacement now. A recommendation was made to extend the term for those elected faculty members through Spring 14 and conduct an election in spring for their replacements to begin in Fall 14 in order to sync up the terms with the other committee members. Motion by Senator Marcina to extend the term through Spring 2014 for the current College Council Senate representatives. Motion carried. Senators to discuss appointment as opposed to election of senate representatives for College Council ITEMS Representatives with constituents and provide feedback next week. New Business: Board Policy Revisions: All Senators DISCUSSION Senators continued to discuss revisions of board policies and administrative procedures: BP 2510 Participation in Local Decision Making: AS President Cabanel- Bleuer reported that the policy is moving forward to the BOT for a first reading. BP 7120 Recruitment and Selection for Faculty Members: It was noted that that the policy had not changed substantially from the last revise. One Senator had a revision to the policy related to procedures on bullet point number three. Senators to discuss this policy further with constituents and obtain direct feedback to bring next week. For the Good of the Order: All Senators DISCUSSION Senator Dale announced the OCC Friends of the Library Sale. The sale will be held over two days next Tuesday, October 29, from 10:00am - 3:00pm and also next Wednesday, October 30 from 10:00am - 3:00pm. If faculty have questions they can call (714) 432-0202 x21058 for book sale details. Adjournment ADJOURNED The meeting was adjourned at 1:05 pm Academic Senate Meeting Minutes, 3 of 5
Complete URLs for more information/hyperlinks that appear in these minutes: Academic Senate Blog: http://academicsenate.orangecoastcollege.edu Anna Heaton at info@reachstudyabroad.com or on Facebook:https://www.facebook.com/permalink.php?id=342031439224596&story_fbid=399122660182140 Appendix A Statement by Dr. Arismendi- Pardi (as read by Senator Kennedy) "I am commenting on language before the Senate today concerning full-time and part-time faculty. I call your attention to the entry in today s large packet of administrative procedures that mentions: 'Accreditation Standard III: Resources' It states under: 'A. Human Resources:' 2. The institution maintains a sufficient number of qualified faculty with full-time responsibility to the institution. Only by considering The Coast District as The Institution can one of the Coast Colleges get away with having only a small number of sections taught by full-time faculty and the majority of its instruction taught by part-timers. If The District chose to interpret the words, The Institution, to refer to each individual college, then each of the three Coast Colleges, individually, would have to be in compliance with the spirit of the Law s intent. There would no longer be a free-ride by another college off of Orange Coast s compliance with the required full-time to part-time faculty ratio. The Senate should enact a resolution calling on each of the three Coast Colleges, individually, to be in compliance with the required full-time to part-time faculty ratio." Appendix B Presentation from SLOAC Coordinator on Definition of Authentic Assessment: Link to presentation from OCC Portal: http://occportal/committees/as/minutes2/1/authentic%20assessment_oct_22.pdf Authentic Assessment_Oct_22. Appendix C Orange Coast College Academic Senate ACCJC Resolution: Concerns for Sanctions and Loss of Collegiality, Recommendations for Changes WHEREAS, the U.S. system of regional accreditation has been well- established and provided essential guarantees of quality in America s post- secondary institutions since the 1950 s; and WHEREAS, keys to the overall success of this unique system are a spirit of collaboration and mutual respect between the regional commissions and their member institutions and a shared focus on the needs and interests of the students who attend these institutions; and WHEREAS, for the last decade, the relationship in the Western region between the Accrediting Commission for Community and Junior Colleges (ACCJC) and many of California s 112 public community colleges (which collectively constitute 84% of the institutional membership of ACCJC and serve over 95% of the student enrollments at ACCJC member institutions) has been contentious and, in many instances, antagonistic; and WHEREAS, the Western region is the only one of the six accrediting regions of the U.S. where a separate commission exists for the purpose of accrediting two- year institutions rather than having a single commission accredit both two- year and four- year institutions; and WHEREAS, the troubled nature of the relationship between ACCJC and many of its member institutions is manifested in multiple ways, including the following: The extraordinary frequency and severity of sanctions levied by ACCJC against California community colleges compared to sanction levels and types seen in other regions and in four- year institutions accredited by WASC- Senior; Widespread distrust of ACCJC by faculty statewide as reflected in numerous resolutions, articles and complaints prepared and approved by organizations such as the Community College Council of the California Federation of Teachers, the Community College Association of the California Teachers Association, the California Community College Independents, and the Faculty Association of the California Community Colleges; The creation of two separate Task Forces by two different State Chancellors in order to grapple with the issues surrounding the accreditation of the system s colleges; ACCJC s announcements in July 2012 and July 2013, of its action first to place CCSF on Show Cause and then to deny Academic Senate Meeting Minutes, 4 of 5
accreditation to CCSF, effective July 2014, actions which have created an unprecedented public relations, enrollment and financial crisis for that institution, threatening its very existence as the only public community college in the City and County of San Francisco, despite widespread support for the college from the people of San Francisco. THEREFORE, BE IT RESOLVED that the Academic Senate of Orange Coast College hereby expresses its deep concern over the adversarial nature of the relationships between ACCJC and many of California s community colleges; and BE IT FURTHER RESOLVED that this Academic Senate urges careful scrutiny of ACCJC s work as a regional accreditor during the upcoming review of ACCJC for federal recognition by the United States Department of Education (USDE); and BE IT FURTHER RESOLVED that this Academic Senate recommends that the USDE include in its review of ACCJC consideration of merging ACCJC and WASC Senior into a single higher education accrediting commission for the Western region in order to bring the structure of this region s commission in line with the structure of the other five regions; and BE IT FINALLY RESOLVED that this Academic Senate urges ACCJC itself to consider, in its own self- evaluation, how ineffective the Commission has been in fostering a spirit of collaboration and mutual respect between itself and its member institutions and that the Commission take meaningful steps to begin developing a more collaborative spirit in its work with the California community colleges. Academic Senate Meeting Minutes, 5 of 5