SHASTA COUNTY BOARD OF EDUCATION Shasta County Office of Education 1644 Magnolia Ave. Redding, CA 96001 and 11171 Oakwood Dr., Apt. A209 Loma Linda, CA 92354 June 26, 2013 Regular Meeting Minutes ADOPTED 1. CALL MEETING TO ORDER The meeting was called to order by President Hull at 1:30 p.m. She reported that Board Member MacFarland is participating via teleconference as a result; votes will be done by roll call per the Brown Act. Members Present Diane Gerard Rhonda Hull, President Sharon Hunter Steve MacFarland, Vice-President Linda McBride William Stegall Elizabeth Buffy Tanner Administrators Present Tom Armelino, Shasta County Superintendent of Schools Adam Hillman, Associate Superintendent, Administrative Services Kathy Thompson, Assistant Superintendent, Early Childhood Services/Special Education Others Present Laurie Zambrano, Executive Assistant (Recording Secretary) (NOTE: The following listed their name and representation on a sign-in sheet, there may have been others in attendance. Those in attendance may have attended only a portion of the meeting.) Denny Mills, SCOE Lisa Kalsbeek, SCOE Dan Ostrowski, SCOE Kendell Kilborn, SCOE Vicki Smith, SCOE Jessica Koppes, SCOE Amy Morales, SCOE Brianne Loh, SCOE Susan Chism, Camping World Celeste Kyncy, Camping World Brian Kyncy, Camping World Uriah McBroome, Camping World
2. PLEDGE OF ALLEGIANCE President Hull led the Pledge of Allegiance. 3. HEARING OF PERSONS WISHING TO ADDRESS THE BOARD There were none. 4. APPROVAL OF REGULAR AGENDA Board Member Tanner moved to approve the Regular Agenda as submitted. Board Member Hunter seconded the motion. The motion was approved 5. APPROVAL OF CONSENT AGENDA Materials were provided in the Board Agenda packet for the following Consent Agenda items, no discussion took place during the Board Meeting. 5.1. Board: 5.1.1. May 8, 2013 Regular Meeting Minutes 5.1.2. May 22, 2013 Planning Session Meeting Minutes 5.1.3. June 12, 2013 Budget Study Session Meeting Minutes 5.2. Administrative Services: 5.2.1. Credentials and Oaths for Temporary Certificates 5.2.2. Resolution Authorization for 2012/13 Year End Budget Revisions 5.2.3. Resolution Authorization for 2013/14 Interfund Temporary Cash Borrowing 5.2.4. Resolution 2013/14 Education Protection Account 5.3. Instructional Services: 5.3.1. Consolidated Application for Funding Categorical Aid Programs for Court and Community School Part 1 5.3.2. Board Policy 0420.43 Philosophy, Goals, Objectives and Comprehensive Plans Charter School Revocation (Second Reading) 5.3.3. Proposed Revisions to Board Policy and Administrative Regulation 5113.1 Students Chronic Absence and Truancy 5.4. Early Childhood Services/Special Education: 5.4.1. Proposed Revisions to Administrative Regulation 5141.31 Students Immunizations Board Member Stegall moved to approve the Consent Agenda as submitted. Board Member Tanner seconded the motion. The motion was approved 6. INFORMATION Materials were provided in the Board Agenda packet for the following Information items, no discussion took place during the Board meeting.
6.1. Administrative Services: 6.1.1. General Fund Board Report 6.1.2. Contracts with Outside Agencies Report 6.1.3. Annual Assignment Monitoring and Review Report 6.1.4. New and Exited Employee Quarterly Report 7. RECOGNITION 7.1. Retiring or Resigning Employees with Five or More Years of Service to the Shasta County Office of Education Danielle Chandler, Site Facilitator/Project SHARE Danielle Chandler was not in attendance; her certificate of recognition will be mailed to her. Lisa Kalsbeek, Teacher/AVID Denny Mills, Director of VOICES shared about Lisa and the outstanding contributions she has made to AVID. The Board thanked Lisa for her always positive attitude and fun presentations. Superintendent Armelino presented her with a certificate of recognition for her service to SCOE. Lisa Veaver, Cook/Nutrition Services Lisa Veaver was not in attendance; her certificate of recognition will be mailed to her. 7.2. Camping World for Contributions to Project SHARE Jessica Koppes, Project Coordinator for Project SHARE recognized individuals present from Camping World for their contributions of time and labor to build Little Libraries and benches to be distributed throughout schools and the community. Brian Kyncy, Director of Camping World shared that his organization provides up to 350 volunteer hours quarterly and they were happy to have the opportunity to assist with the Little Libraries project. Superintendent Armelino presented a certificate of recognition/appreciation to Mr. Kyncy and Camping World and thanked them for their wonderful contribution. 8. FACILITIES/TECHNOLOGY MONTHLY UPDATE Dan Ostrowski, Director Facilities, Maintenance, and Operations and Information Technology reported the following: Oasis - The paving project is going out for bid and we are hoping to have the work done July 29 to August 9 th. Payroll Department- The remodel is complete and staff has moved back into their new space. Juvenile Hall- Work is moving along and we are anticipating moving in November. Buckeye Preschool- is receiving upgrades this summer thru grant funding. Mistletoe Preschool- is also receiving upgrades from grant funding.
Magnolia - Per SCOE s request the City has evaluated the sidewalk in front of Magnolia which is in dire need of replacement. The City has agreed to do repairs to damaged areas or, proposed to replace the entire walk if SCOE assumes the additional cost. We are anticipating going forward with a complete sidewalk replacement. In addition, we are considering updating Magnolia s front steps and handrails during this process. Two Story House The house just received a new roof and rain gutters. It is currently being used by Independent Study but we are planning to have SELPA and Independent Study trade locations because the portable where SELPA is currently located is a better fit for the Independent Study program. IT - IT is moving ahead with the wireless infrastructure program which will benefit the high demand for additional technology in the classrooms. Board Member Hunter inquired if SCOE had looked into Solar for energy savings. Director Ostrowski explained that we have researched solar in the past, specifically a parking lot solar farm, but had concerns with vandalism and did not move forward at that time. Next week he will meet with the California Energy Commission to look into a variety of energy savings strategies for our building. Director Ostrowski discussed the Facility Master Plan which recommended against leasing space. He noted that with the exception of our ECS facility in Red Bluff, and our warehouse, SCOE is no longer leasing space for any of its departments. We plan to explore options this year for a location for the warehouse that we could own instead of lease. The Board thanked Director Ostrowski and Vicki Smith, Project Coordinator for Facilities for all of the hard work that goes into consistently moving these projects forward. 9. ACTION 9.1. Administrative Services: 9.1.1. Annual Declaration of Need for Fully Qualified Educators Superintendent Armelino reported the County Office is required each year to provide an estimate of emergency teaching permits. The State requires Board approval of the report. Board Member McBride moved to approve item 9.1.1 as submitted. Board Member Hunter seconded the motion. The motion was approved 9.1.2. PUBLIC HEARING: 2013/14 Budget Adoption President Hull opened the Public Hearing at 2:32p.m. There being no persons in attendance to address the Board, the Public Hearing was closed at 2:33 p.m. 9.1.3. 2013/14 Budget Adam Hillman, Associate Superintendent of Administrative Services shared that the Local Control Funding Formula (LCFF) passed which will translate into an increase in revenue for SCOE. He went on to explain that it is a flat dollar amount for County Offices based on the number of
districts they serve. Superintendent Armelino said that once all of the numbers have been compiled for the districts in Shasta County a report will be brought to the Board. Board Member Gerard moved to approve item 9.1.3 as submitted. Board Member Tanner seconded the motion. The motion was approved 9.2. Board: 9.2.1. Membership Dues for 2013/14 CSBA (California School Boards Association) Education Legal Alliance CCBE (California County Boards of Education) Board Member Stegall moved to approve item 9.2.1 as submitted. Board Member seconded the motion. The motion was approved 10. SUPERINTENDENT S REPORT 10.1. 2012/13 End of Year Goal/Priority Report Superintendent Armelino reviewed the End of Year Goals and Priority report that was included in the packet. He shared that although our Mission will remain the same we may change our vision a little to reflect our current work. He reminded the Board that Goals translate into the work we are doing and Priorities are things we want to explore. Superintendent Armelino shared that Shasta County Office of Education is being recognized as doing some of the best work in the state for Common Core readiness. 10.2. Grant Update The Grant Update information included in the packet showed we continue to work hard to apply for grant funding however; at this time funding has been difficult to obtain. 11. DISCUSSION 11.1. Administrative Services: 11.1.1. Chrysalis Charter School 2013/14 Adopted Budget It was noted that charter schools need to pay close attention to their number of kids in order to receive categorical funding. 11.1.2. Board Policy 3260 Business and Noninstructional Operations Fees and Charges (First Reading) Superintendent Armelino stated that the policies in items 11.1.2, 11.2.1, 11.2.2 and 11.2.3 are mandated and will be paced on the next agenda for approval. 11.2. Instructional Services: 11.2.1. Board Policy 6164.2 Instruction Guidance/Counseling Services (First Reading)
11.2.2. Board Policy and Administrative Regulation 6184 Instruction Continuing Education (First Reading) 11.2.3. Board Policy and Administrative Regulation 6185 Instruction Community Day School (First Reading) 12. BOARD BUSINESS 12.1. Board Correspondence There was none. 12.2. Board Member Comments/Discussion Board Member Tanner asked about an update for No Excuses University. Superintendent Armelino indicated that he will provide a schedule at the August Board meeting that will indicate the date that item will be reported on. 13. DISCUSSION/ACTION Board Member Gerard stated she was at a function with Southern Oregon University where they were speaking highly of their partnership with Shasta County and their involvement with the Shasta Promise. The Board recessed the meeting at 3:10 p.m. and went into Closed Session to address items as stated on the agenda. Closed Session 13.1 Pursuant to Government Code 54956.8, the Board will meet in closed session for the following: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: Assessor s Parcel Nos. 105-230-07-000, 105-230-08-000, 105-230-09-000, 105-230-10-000, 105-230-11-000, 105-230- 12-000, 105-240-01-000, 105-240-02-000 Negotiating Parties: To be determined Under Negotiation: Instructions to negotiator concerning price and material Agency Negotiator: terms of agreement Adam Hillman Open Session 14. REPORT OF ACTION TAKEN IN CLOSED SESSION The Board reconvened the meeting to Open Session at 3:52 p.m. President Hull stated there was no reportable action taken in Closed Session. 15. SUGGESTIONS FOR FUTURE AGENDA ITEMS Board Member Hunter requested a reporting of funds coming into each district through LCFF. 16. REMINDERS/UPCOMING EVENTS June 27, 2013, 9:00-11:00 a.m. Local Child Care Planning Council at First 5 Shasta 17. NEXT MEETING July 10, 2013, 1:30 p.m. at Shasta County Office of Education, 1644 Magnolia Ave., Redding, CA 96001
18. ADJOURN President Hull adjourned the meeting at 3:55 p.m. Respectfully submitted, Tom Armelino, Shasta County Superintendent of Schools Ex-Officio Secretary to the Board