PRISTINE PLACE HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES June 20, 2013 The Board of Director s Meeting for Pristine Place Homeowners Association, Inc. was held on Thursday, June 20, 2013. The Meeting was called to order at 7:02 PM by Rich Ruland, President. Proof of Notice was affirmed. In attendance: Rich Ruland, Bill Dyer, Frank Balogh, Carol Prible and Denis Riley. Patty Truax Stewart, of CMC, was also in attendance. ANNOUNCEMENTS: The front entrance side gate has been damaged. Repairs are estimated to appx $3000.00 President Ruland welcome Mrs. Prible to the Board The median between Carlisle and Mansfield is chemically "killed off" as part of the landscaping project. BOARD OF DIRECTORS MEETING MINUTES Denis Riley made a motion to accept both Special Meeting on May 15, 2013 to appoint a new Board Member and the regular Board of Directors Meeting Minutes of May 16, 2013, was seconded by Frank Balogh and was passed unanimously. BOARD APPEALS: 14248 Cascora. The Board returned the appeal to the Appeals Committee for review. Rich Ruland, Carol Prible, and Bill Dyer voted in favor of this action. Frank Balogh and Denis Riley voted against it. Carried 3 to 2 TREASURER S REPORT Frank Balogh Treasurer, presented the Treasurer s Report for period ending May 31, 2013. The Operating Balance was $93,345.18, Reserves $702,237.12, Receivables $46,849.05, Prepaid Maintance $32,376.61 and Aged Receivables $ 87,377.01. The Surplus was $32,345.16 Denis Riley made a motion to accept the Treasurer s Report. Bill Dyer seconded the motion. A vote was taken and the motion was passed unanimously. COMMITTEE REPORTS ACC Carl Pletcher presented there were 24 applications approved. One was disapproved, but will additional information it was later approved. Denis Riley made a motion to accept their minutes, was seconded by Frank Balogh and was passed unanimously. 1
Appeals Pete Maggiore presented the Minutes from the 6/11/13 Appeals Committee Meeting. Denis Riley made a motion to approve their minutes, was seconded by Frank Balogh and was passed unanimously. CERT - Carolyn Riley stated June's training was "Weather Words - Understanding Weather Terms" Clubhouse Written report was submitted. Tony Rizzo request $185.00 to wax the floor in the Club House. This was approve. He also discuss requests from residents to a "system" or mirrors installed in Gym area so they could see someone entering the area. Mr. Rizzo will present a plan at the July meeting. Crime Watch Steve Katz reported that Crimewatch has 3 new members. Pest Bear has been going door to door in the community. Residents are reminded not to open their doors to people they do not know. Steve felt that problem in the Club House area have reduced since the new lighting was installed. Rich Ruland spoke with the "Sheriff's" gate code being use by other then Deputies. We have been advise by Counsel that barbed wire could be added to our fences and walls. The use of barbed wire will need to be farther explored. Landscaping Gayle Davis spoke about the landscaping project on the Carlisle-Mansfield Median. Damage by vehicles to the plantings in the small circle in front the gate house was reported. The Work Group is developing a plan for replanting and protection of the area. $175.00 was requested and approved to replace bushes damage by mildew Document Review.See new business Social/Decorating. Dolly September. Details to follow. Braggiotti reported the Community Fall Cook Out will be held in Welcome Carol Ruland said Welcoming have picked up due to home sale. Some new residents are declining to be welcomed. Information packets are being left. Community Association Manager s Report. Patty Truax Stewart, Community Association Manager, presented a written management report to the Board. The following items were discussed and/or voted on: 2 DRA REPAIRS Karins Engineering has now completed inspection and report on all of the DRA s. Several of the DRAs are in good condition with the exception of cleaning out the culverts. CMC has directed Cardinal Landscaping to make sure they are kept free of debris. Three (3) of the DRAs did not pass inspection in Phase 6 and Phase IV-V which
require certification. At the last Meeting, the Board approved for JD Excavating to complete those repairs. The repairs were completed on Twinberry Drive and Cori Loop. At the last Meeting, Management presented a proposal from JD Excavating for $5,500 to repair the soil erosion at the Elgin DRA immediately outside the gate. Management was directed to get another proposal. Management received another proposal for $5,800. The President then signed the contract for JD Excavating and the work will be completed next week. Additionally, Management has requested a Meeting with the contractor and Engineer. Management is trying to arrange the meeting for next week to review the work with Cori Loop. New Accounting System CMC will be using a new account reporting system. Rich Ruland and Frank Balogh will receive training during the next few weeks. SHERRIFF S PATROL Management has contacted the Sherriff s Office to determine the process for working with the Sherriff s Office for additional patrol in here for trespassing, etc. ABATEMENTS: CMC recommends the following abatements: 13339 Bolton Court 14207 Carlisle Drive 3167 Cedar Crest Loop 13096 Linzia Lane 13162 Linzia Lane 13129, 13147 & 13163 Linzia Lane 13294 Linzia Lane 3418 Rosebay Court 4071/4089 St. Ives Boulevard 1481 Cornewall A motion was made Denis Riley and seconded by Frank Balogh to approve. It passed 5-0 Purged of Documents Mrs. Stewart stated that we are storing a lot documents that are 7 years or older that are no longer needed. She recommended that the community hold a 3
shredding day where these document could be disposed of along with the personal document of residents. OLD BUSINESS Club House Manager. It was announced that Ted Westervelt assume the duties of Club Manager starting Jan 1, 1014 Door to Door Sales and Solicitation Tabled to the July BOD meeting Repairs to Elgin Wall Repair to Elgin wall which was struck by a car have completed These repairs were fully covered by the driver insurance. Irrigation Pump The needed repairs to the irrigation pump located near St Ives and Spring Hill Dr are completed. PAINTING OF THE PERGULAS/FENCE At the last Meeting, the Board approved for SRS to re-build the current pergola fence, paint the existing pergola fence for a total of $15,775. SRS is also scheduled to paint the fence at Spring Hill as well as the Minnie Gate. The materials have been ordered and will be installed within two (2) weeks. TENNIS COURT REPAIRS Stewart Tennis has been authorized to complete the repairs at the tennis courts. The Association has already received these funds. Stewart Tennis was scheduled to come out but due to the rain, has not been able to schedule. Management will follow up on the scheduling of this repair. ROAD REPAIRS The repair on Cori Loop has not been completed; the owner who made the payment is requesting the work to be done Management has contacted Tar Seal to complete the work. 4
NEW BUSINESS Document Review/Amendments Committee Gayle Davis requested that a committee be established to continue work on the documents. Steve Katz, Carl Pletcher, John Arendt, Ed & Joan Sferratore, Denis Riley, Carol Prible, Connie Lowe, Ron Hansen and Gayle Davis have requested to be on the committee. Denis Riley recommended that $200.00 be giving to the committee for copying and supplies. A motion was made by Denis Riley and seconded by Frank Balogh to approve the membership and $200.00 funding. It carried 5-0 There will be a request in the next newsletter for any other interested residents to contact Gayle Davis The amendments that were recently passed have been submitted to Hernando County for processing. Repair of Front Gate/Cameras An estimate of $3000,00 has been received from Accurate. Since we are unable to identify who damaged the gate this will be a community expense. The Board felt that this estimate was high. The Property Mgr will request bids from other vendors. The Board does want this repair to done quickly. A motion was made by Denis Riley and seconded by Bill Dyer to approve an amount up to $3000.00 so this repair can be done prior to the next BOD meeting. The Board and some residents in attendance discuss placing camera at the front gate. Questions about the type of camera(s) needed and if a photo of both the license plate and driver are needed or just the license plate were raised. Rich Ruland recommend that Brighthouse by contacted to see what they could supply The meeting was adjoined at 8:37 pm Prepared by Denis Riley 5