Minutes March 20, 2014 Joshua D. Shapiro Chair Leslie S. Richards Vice Chair Bruce L. Castor, Jr. Commissioner Call to Order Chair Shapiro called the meeting to order. Roll Call and Pledge of Allegiance Chair Shapiro, Vice Chair Richards and Commissioner Castor were present. Chair Shapiro recognized the presence of Register of Wills D. Bruce Hanes, Controller Greenleaf, Recorder of Deeds Nancy Becker and Sheriff Russell Bono. Sheriff Bono led the Pledge of Allegiance. Commissioners Comments There were no opening comments. Approval of Minutes March 6, 2014 Vice Chair Richards made a motion to approve the minutes of the March 6, 2014 meeting of the Montgomery County Board of Commissioners. Commissioner Castor seconded the motion. There was no Board Comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. Announcements, Commendations & Reports Commissioners Proclamation for Social Work Month- Cynthia Corbin, Joanne Kline and Laurie O Connor Cynthia Corbin of the Southeast Philadelphia Division Representative for the National Association of Social Workers, Laurie O Connor, Director of the Montgomery County Office of Children & Youth and Joanne Kline, Director of Montgomery County Aging & Adult Services presented to the Commissioners. Ms. O Connor recognized Deborah Madow, Allyson Karpowich, Jen Plakis, Annette Heinsheimer, Barbara O Mally, Theresa Paludi, Mark Hansel, Barbara Hand and Keir Bradford-Grey for their work in this regard. Commissioners Richards and Shapiro commended those in attendance for the work they do on behalf of the citizens of Montgomery County.
2013 Fourth Quarter Quarterly Report- Uri Monson A copy of the 2013 Fourth Quarter Quarterly Report can be found in the appendix of this document. Vice Chair Richards commended Mr. Monson, his staff and the County Department Heads for their collaboration in this matter. Vice Chair Richards noted that this is the first year of balanced operations since 2007 and stated that this is the way that governments are supposed to work. Commissioner Castor asked Mr. Monson if previous County budgets were balanced by spending money from the fund balance. Mr. Monson answered in the affirmative. Commissioner Castor asked if this is the first time since 2007 that Montgomery County did not spend from its reserve funds. Mr. Monson answered in the affirmative. Commissioner Castor stated that the significance of spending money out of the fund balance is that the reserve fund is a seen as an indicator of the County s bond rating. Commissioner Castor asked Mr. Monson to elaborate on this. Mr. Monson stated that when bond rating agencies look at financials for any government, one of the things they look for is how well a government is situated to handle an economic downturn, do they have a sufficient reserve fund. The accepted number that agencies look for is 10% of revenues in the fund balance. Commissioner Castor stated that the significance of 2007 is that 2008 was the change in administration. Mr. Monson stated that the administration did change in 2008. Commissioner Castor stated that one of the priorities that the Board gave Mr. Monson was to reverse the trend of spending down the fund balance. Commissioner Castor asked if Mr. Monson if the County has done that. Mr. Monson answered in the affirmative. Commissioner Castor asked Mr. Monson if the budget that was passed for 2014 comes in at or around projected levels, will the County have attained the 10% recommended level.
Mr. Monson stated that by the end of this year, the County will be above the 10% recommended level. Commissioner Castor stated that when the 911 center was mandated by the Commonwealth, the legislature gave the County a funding stream to budget for to budget for the 911 facility. Mr. Monson stated that the Commonwealth put forth a fee-based funding stream. Commissioner Castor asked if the funding of this service has not met the rising cost of operating the 911 center. Mr. Monson answered affirmatively. Commissioner Castor asked Mr. Monson if he could provide the Commissioners with more information about this at a later date. Mr. Monson stated that the turning point was three years ago but the County has steadily been paying more for the 911 center than it is receiving in funds from the Commonwealth. Commissioner Castor described his efforts to work with the legislature to resolve this problem and stated that this issue will not get better without an action of the legislature. Commissioner Castor asked if this action is not corrected, the County will have to make up the increased cost through tax payer funds. Mr. Monson answered that the County will have to cover the costs through tax payer funds. Commissioner Castor asked Mr. Monson to amplify on how the County projects who will pay their taxes in advance and who will not. Mr. Monson stated that the County looks at historical collection rates as well as those who take advantage of the early payment discount to come up with the projection. Mr. Monson stated that he is confident of that the 2014 projected tax revenue levels will be more accurate than 2013. Commissioner Castor asked Mr. Monson if any conclusions can be drawn from the high level of earlier tax payments. Mr. Monson stated that he did not have any predictions at this time. Commissioner Castor asked if Mr. Monson was confident that the County is advertising its Human Services appropriately.
Mr. Monson stated that the County is experiencing the benefits of its preventative services, that this is the type of year where the County is not experiencing a great deal of complex cases that require a great deal of funding. Mr. Monson stated that this is one of the reasons that the County would like to enter into the block grant- to provide greater funding flexibility year to year. Commissioner Castor asked if the Block Grant program was a pilot program and how it would help the County. Mr. Monson stated that the County s first block grant payment was in January 2014. Mr. Monson stated that he is meeting with the Human Services Cabinet next Monday to determine where funds can be moved to meet the needs of the citizens. Commissioner Castor asked Mr. Monson where the County is in regards to its TRAN borrowing. Mr. Monson stated that the costs of this borrowing were much lower than last year. Mr. Monson stated that last year s loan was a 12 month loan and this year s loan was only 2 months. Mr. Monson stated that the cost of this year s borrowing will be less than last year and less than anticipated. Commissioner Castor asked how one goes about limiting comp time hours. Mr. Monson stated that the reduction in comp time hours is attributable to training on how to use comp time, properly identifying who is eligible for comp time and a lot of other guidance and hard work led by the Department of Human Resources. Mr. Monson stated that there was also a large drop in comp time hours related to the sale of Parkhouse. Chair Shapiro commended Mr. Monson, his team and the Controller for their work in this regard. Chair Shapiro stated that no one plan or program got the County to this point. Chair Shapiro stated that the two questions which were the focus of the budget process were: Is this service a core function of government? If so, how can we do it in the most efficient and effective way possible. Chair Shapiro stated that the budget process has not led to a reduction of services or any individual or groups of people from being denied County services. Resolutions Authorization of the PennDOT Engineering Agreement with T&M Associates for the Rehabilitation of West Valley Green Road Over Wissahickon Creek- Ken Starr
Vice Chair Richards made a motion that the proper County Officials, in accordance with the authority conferred by law, and subject to the approval of the County Solicitor, are hereby authorized to enter into an agreement with T & M Associates in the amount of ONE HUNDRED THIRTY-THREE THOUSAND TWO HUNDRED AND TWENTY-SIX DOLLARS and FORTY-SIX CENTS ($133,226.46) for the performance of all services, work, equipment and materials for a Rehabilitation Feasibility Analysis for the West Valley Green Road over Wissahickon Creek in Whitemarsh Township. Commissioner Castor seconded the motion. Vice Chair Richards asked Mr. Starr if he had any updates on the rehabilitation process of this bridge. Mr. Starr stated that the bridge was closed on March 7 due to deteriorating support beams. Mr. Starr stated that the County is working with McCormick Taylor to come up with a fix in the interim until construction. Mr. Starr stated that he believes that this can be accomplished with County staff at a reduced cost. Vice Chair Richards thanked Mr. Starr for his work in this regard. Vice Chair Richards asked if Mr. Starr is looking to add pedestrian walkways to this bridge. Mr. Starr answered in the affirmative. There were no further Board comments. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of Resolution 14-C.100 can be found in the appendix of this document. Amendment to Previous Authorization to Purchase Bulk Road Salt- Ken Starr Vice Chair Richards made a motion that the Montgomery County Commissioners hereby authorize that the contract for bulk road salt with International Salt Company, LLC of Clarks Summit, Pennsylvania, previously authorized by Resolution 13-C. 375 and Resolution 14-C. 28, be amended to an estimated total lump sum price of TWO HUNDRED AND SEVENTY THOUSAND DOLLARS ($270,000.00), for the period from August 1, 2013 through July 31, 2014. Commissioner Castor seconded the motion. There was no Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of Resolution 14-C. 101 can be found in the appendix of this document. Grant of a Ground Easement to the Pennsylvania America Water Company- Josh Stein
Commissioner Castor made a motion that the Montgomery County Board of Commissioners authorizes the proper County officials to execute the necessary documents in order to grant an easement to the Pennsylvania America Water Company, for the purposes of constructing and maintaining a new water transmission main line across County, as specified in the attached Exhibits, under certain terms and conditions and subject to approval by the County Solicitor. Vice Chair Richards seconded the motion. There was no Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of Resolution 14-C. 102 can be found in the appendix of this document. Authorization of TEFRA Approval for North Penn Community Health Foundation- Josh Stein Vice Chair Richards made a motion that the Montgomery County Commissioners do hereby approve the undertaking of the North Penn Community Health Foundation Project proposed for Hatfield Township, and the financing thereof AND that this approval is given only for the purpose required by Section 147(f) of the Internal Revenue Code, and further that such approval shall in no way pledge or otherwise obligate the credit or taxing power of the County, nor shall the County be liable for the payment of principal of or interest or premium on any obligations issued to finance the Project nor shall the County have any obligation or liability whatsoever with respect to the Project. There was no Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of Resolution 14-C. 103 can be found in the appendix of this document. Advertisement of RFP s Commissioner Castor made a motion to authorize the preceding request for advertisement of an RFP as described by Chief Clerk Lauren Lambrugo and authorize the proper County officials to execute the same, subject to the approval of the County Solicitor: RFP on behalf of Public Safety for 2 Response Vehicles. Vice Chair Richards seconded the motion. There was no Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of Resolution 14-C. 104 can be found in the appendix of this document. Awards of Contract Commissioner Castor made a motion to approve the preceding awards of contract as described by Chief Clerk Lauren Lambrugo and to authorize the proper County Officials to execute the same, subject to the approval of the County Solicitor. Vice Chair Richards seconded the motion. There was no Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. The complete text of
Resolutions 14-C. 105 through 14-C. 122 can be found in the appendix of this document. General Public Comment There was no general public comment. Commissioners Comments Vice Chair Richards commented on her excitement for the first day of spring. Vice Chair Richards commented on her participation in the following events: Speaking on a panel at the Greater Valley Forge Transportation Management Authority, and the Planning Commission s Stormwater Management presentation. Vice Chair Richards invited all of those in attendance to attend the Women s History Luncheon the following week. Chair Shapiro commented on the breakfast that the Commissioners had with its delegation in the state legislature. Chair Shapiro stated that at the breakfast, the Commissioners discussed storm response, the importance of passing Rep. Toepel and State Senator Rafferty s bill that would ensure that the County gets a share of Valley Forge Casino s revenues and the significance of passing a comprehensive 911 center funding stream. Chair Shapiro stated that there will be two more Conversations with your Commissioners in the upcoming week. Chair Shapiro commented on the work of Marilyn Rodriguez, a 9-1-1 dispatcher, who helped a caller administer CPR to his son over the phone. Chair Shapiro commented that this is another example of how County services are impacting residents throughout the area. Commissioner Castor stated he will ensure that proper recognition of Ms. Rodriguez will occur at his next meeting with the Public Safety Department. Upcoming Meeting Date The next meeting of the Montgomery County Board of Board of Commissioners will be held at 10am on Thursday April 3, 2014 in the Commissioners Board Room. Adjournment On motion of Commissioner Castor, seconded by Vice Chair Richards, the March 20, 2014 meeting of the Montgomery County Board of Commissioners was adjourned. Salary Board
Commissioner Castor made a motion to approve the March 20, 2014 Salary Board presentation as given by the Director of Human Resources, Donna Pardieu, and authorize the proper County Officials to execute the same. Controller Greenleaf seconded the motion. Commissioner Castor commented on the death of Jim Baldovsky and extended his condolences to his family. Controller Greenleaf asked Mr. Monson if the salary increases in the Register of Wills office are budgeted. Mr. Monson answered in the affirmative. There was no further Board comment. There was no public comment. Chair Shapiro brought the motion to a vote and it was adopted unanimously. Adjournment On motion of Controller Greenleaf, seconded by Commissioner Castor, the March 20, 2014 meeting of the Montgomery County Salary Board was adjourned.
Appendix
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) Revenues 2011 Actual 2012 Actual (audited) 2013 Adopted 2013 Actual (cash basis) SUMMARY PAGE 2013 Difference between Actual and Adopted Taxes 155,156,556 181,178,189 184,500,000 183,314,453 (1,185,547) Parkhouse and HSC Facilities 42,687,060 44,969,303 45,061,088 44,917,781 (143,307) Departmental and Other Local non-tax Revenues 43,135,796 44,613,750 47,215,558 47,649,022 433,464 Grant Revenue 141,649,605 138,275,760 135,502,762 128,475,356 (7,027,406) Total Revenues 382,629,016 409,037,002 412,279,408 404,356,612 (7,922,796) Fund Balance January 1 51,251,853 24,001,353 20,102,763 17,064,488 (3,038,275) Total Revenues and Balance Appropriation 433,880,869 433,038,355 432,382,171 421,421,100 (10,961,071) Total Expenditures 407,048,229 409,582,073 409,685,493 401,405,706 (8,279,787) End of Year Adjustments (2,831,287) (6,391,794) - (1,300,000) Reserve for Fund Balance - - 2,593,915 1,650,906 (943,009) Net Asset Sale Proceeds - - - 5,000,000 5,000,000 Unappropriated Balance (Year end) 24,001,353 17,064,488 22,696,678 23,715,394 1,018,716 Annual Operating Surplus/(Deficit) (27,250,500) (6,936,865) 2,593,915 1,650,906 Page 1
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) REAL ESTATE TAXES 2011 Full Year 2012 2013 Full Year (cash basis) Adopted Budget Q4 Actual Difference between Adopted and Actual Current 151,103,946 176,833,646 179,500,000 178,107,747 (1,392,253) Prior 4,052,609 4,344,543 5,000,000 5,206,706 206,706 1 Total 155,156,556 181,178,189 184,500,000 183,314,453 (1,185,547) PARKHOUSE AND HSC FACILITIES 42,687,060 44,969,303 45,061,088 44,917,781 (143,307) DEPARTMENTAL REVENUE Adult Probation 939,695 1,562,089 1,585,944 1,537,727 (48,217) Aging and Adult Services 338,886 327,084 1,760,000 1,447,525 (312,475) Assets and Infrastructure 2,340,257 2,086,667 2,309,297 222,630 Board of Assessment 266,600 244,390 200,000 146,260 (53,740) Children and Youth 223,839 369,443 411,300 325,506 (85,794) Clerk of Courts 4,759,253 4,461,096 4,700,000 4,549,389 (150,611) Conservation District 285,595 303,994 258,892 280,862 21,970 Controller 15,589 - - Coroner 289,265 243,403 240,000 281,576 41,576 Correction Facility 2,197,959 2,561,935 2,475,000 2,304,676 (170,324) Courts/Law Library 48,315 49,232 65,000 55,423 (9,577) District Attorney - 346,578 125,000 279,789 154,789 District Justices 3,580,097 3,637,140 3,700,000 3,490,424 (209,576) Domestic Relations 6,578,939 5,948,424 6,422,721 5,606,060 (816,661) Drug and Alcohol Programs 211,934 197,798 230,000 237,780 7,780 DUI Administration 744,334 682,125 700,000 709,213 9,213 Health Department 1,071,116 1,204,143 1,344,480 1,533,125 188,645 Information Technology 52,829 59,136 70,000 90,870 20,870 Page 2
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) 2011 2012 2013 Full Year Full Year (cash basis) Adopted Budget Q4 Actual Difference between Adopted and Actual Juvenile Probation 116,133 480,112 335,000 433,937 98,937 Mental Health Programs (2) 572,729 622,299 450,000 672,165 222,165 Planning Commission 673,840 675,407 687,031 834,649 147,618 Prothonotary 4,154,805 4,085,088 4,100,000 4,083,104 (16,896) Public Defender 51,336 42,400 54,000 17,175 (36,825) Public Safety 957,142 933,430 777,943 1,043,224 265,281 Purchasing 3,859 3,221 2,000 3,219 1,219 Recorder of Deeds 5,553,511 6,294,906 6,200,000 6,723,502 523,502 Register of Wills 1,974,086 2,019,280 2,168,000 2,549,412 381,412 Sheriff 2,343,906 2,083,083 2,315,530 2,363,682 48,152 Tax Claim Bureau 2,139,353 1,737,282 2,425,000 2,654,956 229,956 Treasurer 114,404 90,564 90,900 84,550 (6,350) Youth Centers 2 63,834 84,926 45,150 58,340 13,190 Other Department Revenue - - - 86,386 86,386 Total Departmental Revenue 42,436,859 43,690,265 46,025,558 46,793,803 768,245 OTHER REVENUE Interest 161,638 113,530 100,000 137,926 37,926 Recoverable Expenditures 537,299 809,955 890,000 601,304 (288,696) Bail Recovery - - 200,000 115,989 (84,011) Total Other Revenue 698,937 923,485 1,190,000 855,219 (334,781) TOTAL DEPARTMENT AND OTHER REVENUE 43,135,796 44,613,750 47,215,558 47,649,022 433,464 1. Prior year taxes are up year-over-year primarily due to a technical reporting change which more accurately reflects collections. Revenues have increased due to improved collections efforts by the Treasurer's Office, and ended the year over budget. Page 3
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) 2011 (actual) 2012 (Cash basis) 2013 4th Quarter (actual) Difference between Adopted and Actual Full Year Full Year Adopted DEPARTMENTAL GRANT REVENUE Adult Probation 557,678 190,464 228,698 234,026 5,328 Aging and Adult Services 15,843,605 17,272,170 14,414,000 14,070,357 (343,643) Assets and Infrastructure - 699,120 1,700,000 673,442 (1,026,558) Children and Youth 17,457,396 22,112,872 18,948,700 19,537,824 589,124 Coroner 68,231 29,795 70,000 44,528 (25,472) Courts Administration 1,568,438 1,576,803 1,568,755 1,627,114 58,359 Day Care 27,125,394 25,355,472 25,463,019 24,329,707 (1,133,312) District Attorney 400,436 355,991 380,000 575,156 195,156 Drug and Alcohol Programs 6,032,846 5,417,707 6,057,461 5,394,357 (663,104) Health Department 7,270,754 5,615,016 5,698,334 5,088,879 (609,455) Juvenile Probation 8,913,740 8,409,161 8,098,551 6,434,119 (1,664,432) Mental Health Programs 52,615,643 46,854,790 48,599,718 46,524,068 (2,075,650) Public Safety 648,639 596,604 853,477 496,723 (356,754) Purchasing/Planning 36,530 23,494 36,049 24,344 (11,705) Register of Wills 59,211 26,064 20,000 49,206 29,206 Sheriff - 1,326 1,514 1,514 PURTA 223,683 214,115 200,000 226,181 26,181 Youth Centers 2,827,381 3,524,796 3,166,000 3,094,426 (71,574) Other Grant Revenues - 0-49,385 49,385 Total Grant Revenue 141,649,605 138,275,760 135,502,762 128,475,356 (7,076,791) 1 1. Based on advisories from the Commonwealth, the Marcellus Shale Unconventional grant funds for roads and bridges was moved from the Operating Budget to the Capital Budget. As a result, Assets and Infrastructure has a projected reduction of $1 million in both revenues and expenditures, with no net impact to the overall budget. Page 4
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) EXPENDITURES 2013 2011 Actual 2012 Actual Adopted Budget Q4 Actual Difference Between Adopted and Actual COUNTY ADMINISTRATION Commissioners 2,476,506 2,804,341 2,576,535 2,576,708 173 Assets and Infrastructure 7,365,302 6,427,292 6,227,033 3,934,227 (2,292,806) Board of Assessment Appeals 2,658,370 2,699,090 3,108,709 2,742,398 (366,311) Controller 1,645,724 1,683,363 1,746,373 1,504,245 (242,128) Security 1,094,722 992,699 954,950 908,977 (45,973) Economic/Workforce Development 257,560 236,919 27,625 27,625 - Human Resources 761,753 860,371 725,517 779,399 53,882 Information Technology Solutions 2,426,674 6,048,349 6,317,688 5,614,158 (703,530) Planning Commission 3,186,326 3,144,928 3,162,122 3,110,420 (51,702) Public Defender 3,245,423 3,277,100 3,763,587 3,727,164 (36,423) Purchasing 868,527 715,339 818,788 735,781 (83,007) Recorder of Deeds 1,669,530 1,606,855 1,652,779 1,539,533 (113,246) Tax Collectors 1,294,452 1,615,095 1,430,000 1,478,026 48,026 Tax Claim Bureau 352,894 57,631 589,121 749,785 160,664 Treasurer 607,757 604,659 649,116 638,721 (10,395) Voter Services 1,868,724 2,135,421 1,826,902 1,842,951 16,049 Total County Administration 26,962,168 30,260,054 35,576,845 31,910,118 (3,666,727) 1 2 JUDICIAL Clerk of Courts 1,805,513 1,815,605 2,038,540 2,090,095 51,555 Coroner 1,222,448 1,210,529 1,284,026 1,358,876 74,850 Courts/Drug Court 13,306,439 13,692,081 15,706,648 15,499,765 (206,883) District Attorney 13,038,433 14,845,365 13,935,475 13,896,555 (38,920) Page 5
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) EXPENDITURES 2013 2011 Actual 2012 Actual Adopted Budget Q4 Actual Difference Between Adopted and Actual District Justices 9,442,515 9,582,807 10,006,904 9,588,515 (418,389) Domestic Relations 8,036,675 8,044,220 7,950,306 7,609,935 (340,371) Jury Board 407,969 421,214 518,190 476,626 (41,564) Law Library 724,058 708,281 594,468 514,863 (79,605) Prothonotary 1,964,295 1,909,104 2,279,616 2,312,451 32,835 Register of Wills 1,082,056 1,085,090 1,148,110 1,096,854 (51,256) Sheriff/Central Processing 7,637,080 7,291,179 8,124,909 8,180,247 55,338 Total Judicial 58,667,481 60,605,475 63,587,192 62,624,782 (962,410) CORRECTIONS Adult Probation 6,661,406 6,752,328 7,242,289 7,141,554 (100,735) Juvenile Probation 4,951,749 4,915,995 5,024,270 4,956,134 (68,136) Child Care - Delinquent 11,289,130 10,219,260 10,682,000 8,864,348 (1,817,652) Driving Under the Influence 463,850 397,177 431,122 400,740 (30,382) Correction Facility 29,683,000 31,819,560 31,834,463 31,774,981 (59,482) Youth Detention Center 3,665,910 3,653,194 3,965,310 3,646,468 (318,842) Total Corrections 56,715,045 57,757,514 59,179,454 56,784,225 (2,395,229) GENERAL WELFARE Drug and Alcohol Programs 6,447,899 5,402,529 6,389,631 5,998,413 (391,218) Behavioral Health Programs 51,742,851 53,065,165 50,428,707 49,282,838 (1,145,869) Health Department 9,222,984 8,736,377 9,348,169 8,492,366 (855,803) HSC Admin. 62,184 250 - - Total General Welfare 67,475,918 67,204,321 66,166,507 63,773,617 (2,392,890) Page 6
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) EXPENDITURES 2013 2011 Actual 2012 Actual Adopted Budget Q4 Actual Difference Between Adopted and Actual ADULT WELFARE Aging and Adult Services 18,591,232 18,199,252 17,742,941 16,343,188 (1,399,753) Parkhouse and Assisted Living 47,918,716 46,587,208 49,546,049 47,435,886 (2,110,163) Total Adult Welfare 66,509,948 64,786,460 67,288,990 63,779,074 (3,509,916) CHILD WELFARE Youth Shelter Center 1,248,931 1,253,451 1,331,947 1,245,233 (86,714) Children and Youth Administration 9,479,761 9,651,462 10,757,165 9,963,072 (794,093) Child Care - Dependent 11,325,032 11,520,411 13,114,500 13,392,661 278,161 Day Care 27,450,182 25,519,875 25,555,475 24,820,618 (734,857) Total Child Welfare 49,503,906 47,945,199 50,759,087 49,421,584 (1,337,503) PUBLIC SAFETY 3,111,116 3,100,478 3,573,573 3,551,723 (21,850) OTHER Veterans Affairs 371,735 352,841 425,627 388,558 (37,069) Insurance 1,578,207 1,719,805 1,750,000 1,764,193 14,193 Debt Service 34,662,369 39,015,410 39,500,000 39,971,132 471,132 Reduction in Staff Complement (3,825,000) 3,825,000 Tax Refunds and Appraisals 988,817 1,478,584 1,700,000 1,007,555 (692,445) Legal and Professional Fees 405,581 269,252 300,000 244,594 (55,406) Prior Year Adjustments 532,856 - Miscellaneous 28,798 125,077 261,877 261,877 Total Other 38,568,363 42,960,969 39,850,627 43,637,909 3,787,282 3 Page 7
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) EXPENDITURES 2013 TRANSFERS TO OTHER FUNDS 2011 Actual 2012 Actual Adopted Budget Q4 Actual Difference Between Adopted and Actual Emergency Communications 650,000 300,000 200,000 2,502,143 2,302,143 Liquid Fuels 236,500 350,000 - - Recycling 225,000 75,000 (75,000) Total Transfers 1,111,500 650,000 275,000 2,502,143 2,227,143 4 SUBSIDIES Conservation District 538,864 511,126 458,915 481,802 22,887 Cooperative Extension 332,082 323,871 320,800 328,614 7,814 Appropriation Summary 30,097,262 28,827,458 22,648,503 22,610,115 (38,388) Total Subsidies 30,968,208 29,662,455 23,428,218 23,420,531 (7,687) TOTAL EXPENDITURES 404,411,729 409,582,323 409,685,493 401,405,706 (8,279,787) EXPENDITURES NOTES 1. Based on advisories from the Commonwealth, the Marcellus Shale Unconventional grant funds for roads and bridges was moved from the Operating Budget to the Capital Budget. As a result, Assets and Infrastructure has a projected reduction of $1 million in both revenues and expenditures, with no net impact to the overall budget. 2. Human Resources expenditure level overages are do primarily to a technical flaw in the County's financial software which "dropped" an approved position when loading the 2013 budget. 3. The adopted 2013 budget incuded a line-item related to anticipated staffing reductions and vacancy rates. Throughout the year, this figure is absorbed into the appropriate lines across the County budget. 4. Costs for the 9-1-1 center continue to increase at a rate outpacing the Commonwealth's fee structure which has not been adjusted since 1996. As a result, the County supplemented the 9-1-1 fund by over $2,500,000 in taxpayer funds, $2.3 million more than originally budgeted. Page 8
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) 2013 TAX REVENUE ANTICIPATION NOTES The approved budget for 2013 did not include adequate fund balance to ensure that the County would have a sufficient cash flow to meet County obligation levels during the first quarter of the year. In order to alleviate the burden on the cash flow, the County issued a short-term Tax Revenue Anticipation Note (TRAN) for approximately $30 million. The interest rate on the one year note is.21%, the expected total interest cost for the year is approximately $62,467. Prior to utilization, and once the bulk of tax revenues begin to be received in April of 2013, the County plans to invest the TRAN principal in an isolated account and earn interest to offset the TRAN repayment interest and fee obligations. Interest earned year-to-date is reflected below. Year-to-date Date Action TRAN Funds Utilized TRAN funds Utilized Available TRAN funds 9-Jan-13 TRAN net funds received $ 30,252,232 14-Feb-13 TRAN funds drawdown 3,000,000 3,000,000 $ 27,252,232 27-Feb-13 TRAN funds drawdown 5,000,000 8,000,000 $ 22,252,232 28-Feb-13 TRAN funds drawdown 500,000 8,500,000 $ 21,752,232 14-Mar-13 TRAN funds drawdown 2,000,000 10,500,000 $ 19,752,232 22-Mar-13 TRAN funds Recapture (3,500,000) 7,000,000 $ 23,252,232 4-Apr-13 TRAN funds Recapture (7,000,000) - $ 30,252,232 2013 TRAN Revenues and Expenditures TRAN Borrowing Costs - fees $ 51,968.00 TRAN Borrowing Costs - net interest $ 62,466.67 Total TRAN costs $ 114,434.67 2013 Interest earned on TRAN principal: 50,824.29 NET TOTAL TRAN COST: $ 63,610.38 Page 9
Montgomery County Quarterly Financial Update OVERTIME USAGE ANALYSIS 2013, Fourth Quarter (through December 31, 2013) 4th quarter Department 2010 Actual 2011 Actual 2012 Actual 2013 Budget 2013 Through Q4 Actual as % of fullyear Aging - Administration 10,248 8,048 1,137-4,118 - Assets and Infrastructure 133,495 101,355 84,376 102,000 74,824 73% Security 13,962 15,124 20,614 12,000 17,032 142% Voter Services 71,663 71,945 146,530 50,004 63,421 127% Domestic Relations 23,273 16,784 18,756 15,996 13,073 82% Sheriff 379,678 339,742 321,887 360,000 370,334 103% Coroner 15,102 19,830 16,461 30,000 22,290 74% Prothonotary 1,088 3,057 (1,684) - 535 Clerk of Courts 33,166 29,253 36,393 9,996 9,658 97% District Attorney 886,192 771,147 688,114 800,004 627,938 78% Correctional Facility 403,189 540,519 794,691 399,996 670,921 168% Youth Shelter Center 33,537 12,824 16,139 20,004 18,155 91% Youth Detention Center 46,294 47,268 60,006 54,996 38,902 71% DUI 1,847 1,753 21,035 47,700 33,300 70% Adult Probation 86,243 90,119 91,851 90,540 93,870 104% Juvenile Probation 9,592 9,200 8,823 10,368 9,583 92% Drug Court 52,873 49,662 57,082 51,984 54,134 104% Public Safety 56 5,892 0-348 Parkhouse 538,174 536,258 724,285 552,312 720,960 131% Emergency Communications 851,442 1,062,808 1,349,502 999,996 1,345,689 135% Roads & Bridges - Maintenance 51,768 62,795 33,821 60,000 16,988 28% Other 1 1,081 551 6,039-1,942 TOTALS 3,592,195 3,733,139 4,462,037 3,607,896 4,191,027 116% 2 3 4 5 6 Page 10
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) OVERTIME USAGE ANALYSIS Overtime Notes: 1. Other includes departments which average less than $1,000 a year in OT costs - Board of Assessment, Planning Commission, Public Defender, Courts, ITS, Health and Day Care. 2. These overages are due to a high number of employees on medical leave, new training requirements, as well as security costs related to the Human Services Center. It is more cost effective to pay overtime than to hire additional staff while a sale of the Human Services Center is being contemplated. 3. Voter services experienced higher than expected overtime usage during elections. 4. Corrections saw a significant increase in overtime during 2013, due in part to a large increase in the number of medical days. When an inmate requires hospitalization, two correctional officers must transport and remain with the inmate. OT was also impacted by a high number of vacancies in Corrections, which is offset by lower than projected salary expenditures. 5. Parkhouse experienced higher than usual overtime usage in the fourth quarter. 6. Emergency Communications had a significant overage due to the number of unfilled positions at the 9-1-1 center. The Center continues to recruit and hire staff (a class of ten replacements started in June), but the Center must maintain minimum staffing levels despite high leave usage (common in this type of work), increasing numbers of weather events, and taking over of local police dispatch centers. Page 11
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) Change from Jan/09 to Jan/14 Change from Jan/13 to Jan/14 DepartmentName Jan/09 Balance Jan/10 Balance Jan/11 Balance Jan/12 Balance Jan/13 Balance Jan/14 Balance Court House Security 837 1,057 950 1,188 1,004 682 (155) (322) Voter Services 1,913 2,117 2,262 2,378 2,630 1,275 (638) (1,355) Planning Commission 3,453 3,001 2,533 2,349 1,516 1,609 (1,844) 93 Recorder of Deeds 247 247 247 240 240 - (247) (240) Domestic Relations 604 528 408 343 377 401 (203) 24 Sheriff 5,224 5,980 6,368 6,787 7,279 7,077 1,853 (202) Coroner 1,022 1,087 818 658 654 241 (781) (413) Prothonotary 353 367 293 242 199 69 (284) (130) Clerk of Courts 289 184 106 55 125 229 (60) 104 District Attorney 10,472 11,316 11,388 12,516 12,950 11,757 1,285 (1,193) Correctional Facility 8,495 9,533 14,377 15,336 15,262 17,529 9,034 2,267 Youth Center Shelter 37 30 39 42 80 53 16 (27) Youth Center 392 370 315 407 520 452 60 (68) Adult Probation 1,864 1,941 1,684 1,558 1,269 1,423 (441) 154 Juvenile Probation 4,934 4,811 4,449 3,691 3,483 3,100 (1,834) (383) Information Technology 310 359 333 398 453 642 332 189 Public Safety 1,002 880 972 1,412 2,114 1,474 472 (640) Assets & Infrastructure 6,757 5,980 6,715 6,114 6,011 5,073 (1,684) (938) Health Department 378 776 675 829 816 619 241 (197) Aging & Adult Services 801 766 687 728 574 646 (155) 72 Children & Youth 548 810 723 1,248 1,502 1,766 1,218 264 Day Care 183 151 168 132 116 71 (112) (45) 3 4 5 Page 12
Montgomery County Quarterly Financial Update 2013, Fourth Quarter (through December 31, 2013) DepartmentName Jan/09 Balance Jan/10 Balance Jan/11 Balance Jan/12 Balance Jan/13 Balance Jan/14 Balance Change from Jan/09 to Jan/14 Change from Jan/13 to Jan/14 Emergency Dispatch Services 1,380 1,542 2,288 2,728 2,626 2,723 1,343 97 Parkhouse 3,164 3,000 2,918 2,531 3,100 644 (2,520) (2,456) Other 2 346 233 273 182 160 91 (255) (69) Total 55,123 57,199 62,218 64,246 65,220 59,796 4,673 (5,424) NOTES: 1. Balances are reported in terms of Comp Time hours 2. Other includes Departments with average year-end Comp Time balances below 50 hours 3. Corrections Comp Time balances are high due primarily to bonus comp hours awarded in January to employees with perfect attendance records; an increase in the number of vacancies in the second half of 2013; participation in a mock-riot exercise; and, a facility wide drug search during the first half of the year. 4. An increase in the number of vacancies in Information Technology and a number of new initiatives resulted in increased Comp Time accumulation during the first half of the year. 5. An increase in the number of vacancies in the Offices of Children and Youth has resulted in increased Comp Time accumulation. Page 13
County Commissioners March 20, 2014 14-C. 100 On motion of Vice Chair Richards, seconded by Commissioner Castor, it was unanimously adopted that: WHEREAS, Montgomery County owns a bridge in Whitemarsh Township on West Valley Road over the Wissahickon Creek; and WHEREAS, Montgomery County determined that the rehabilitation or replacement of the Bridge was necessary for the continued safety and security of the residents and commuters in Whitemarsh Township in Montgomery County; and WHEREAS, engineering services are required to complete a Rehabilitation Feasibility Analysis on the bridge; and WHEREAS, PennDOT has agreed to reimburse the County for 95% of the expenses incurred in connection with the Rehabilitation Feasibility Analysis. WHEREAS, PennDOT has drafted the engineering agreement for the rehabilitation of the Bridge; and WHEREAS, T & M Associates provided a proposal in the amount of $133,226.46 to perform all services and work, and furnish all equipment and materials not otherwise provided for a Rehabilitation Feasibility Analysis for the West Valley Road over Wissahickon Creek in Whitemarsh Township in Montgomery County; and WHEREAS, it is the recommendation of the Director of Assets and Infrastructure to enter into an agreement for engineering services related to the Rehabilitation Feasibility Analysis for West Valley Road over the Wissahickon Creek with T & M Associates. NOW, THEREFORE, BE IT RESOLVED, that the proper County Officials, in accordance with the authority conferred by law, and subject to the approval of the County Solicitor, are hereby authorized to enter into an agreement with T & M Associates in the amount of ONE HUNDRED THIRTY- THREE THOUSAND TWO HUNDRED AND TWENTY-SIX DOLLARS and
FORTY-SIX CENTS ($133,226.46) for the performance of all services, work, equipment and materials for a Rehabilitation Feasibility Analysis for the West Valley Green Road over Wissahickon Creek in Whitemarsh Township.
County Commissioners March 20, 2014 14-C. 101 On motion of Vice Chair Richards, seconded by Commissioner Castor, it was unanimously adopted that: WHEREAS, pursuant to Resolution 13-C. 375, the County authorized the purchase of bulk road salt, through COSTARS Contract #CN00037341 with International Salt Company, LLC of Clarks Summit; and WHEREAS, this authorization was amended by Resolution 14-C. 28, to allow for the purchase of additional road salt, due to the increased usage necessary as a result of multiple snow and ice events in the County; and WHEREAS, following these authorizations, subsequent weather events have required that the County use more road salt, further weather events than in previous years, which has required that the County use more of its road salt reserve than had been previously forecasted; and WHEREAS, due to additional weather events following these previous authorizations, the Roads and Bridges division of the Department of Assets & Infrastructure has requested that the previous authorization be further increased to ensure that the County has sufficient supplies of bulk road salt. NOW THEREFORE BE IT RESOLVED that the Montgomery County Commissioners hereby authorize that the contract for bulk road salt with International Salt Company, LLC of Clarks Summit, Pennsylvania, previously authorized by Resolution 13-C. 375 and Resolution 14-C. 28, be amended to an estimated total lump sum price of TWO HUNDRED AND SEVENTY THOUSAND DOLLARS ($270,000.00), for the period from August 1, 2013 through July 31, 2014.
County Commissioners March 20, 2014 14-C. 102 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, Montgomery County owns and maintains a network of recreational parkland and recreational trails; and WHEREAS, in order to meet an increased demand due to the growing population in the County, the Pennsylvania America Water Company (the PAWC ) has undertaken a project to install a new water transmission main line in Upper and Lower Providence Townships (the Project ); and WHEREAS, the Project will cross over certain lands of the County along the Perkiomen Trail and Lower Perkiomen Valley Park; and WHEREAS, the PAWC has requested that the County grant it certain easements to permit the construction of the Project across the County s property; and WHEREAS, the PAWC has agreed to take certain steps to minimize disruption to park users and to ensure that they restore the lands to preconstruction condition upon completion of the Project. NOW THEREFORE BE IT RESOLVED that the Montgomery County Board of Commissioners authorizes the proper County officials to execute the necessary documents in order to grant an easement to the Pennsylvania America Water Company, for the purposes of constructing and maintaining a new water transmission main line across County, as specified in the attached Exhibits, under certain terms and conditions and subject to approval by the County Solicitor.
County Commissioners March 20, 2014 14-C. 103 On motion of Vice Chair Richards, seconded by Commissioner Castor, it was unanimously adopted that: WHEREAS, the Upper Gwynedd Township Industrial Development Authority ("UGTIDA") proposes to issue up to $3,900,000.00 of its revenue bonds or notes for the purpose of financing or refinancing certain capital projects (collectively, the "Project") on behalf of the North Penn Community Health Foundation; and WHEREAS, UGTIDA has (1) conducted on March 5, 2014 a public hearing held in accordance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), a summary of which has been submitted to me; (2) approved the Project on March 5, 2014, at a meeting held in accordance with the provisions of the Pennsylvania Sunshine Law; and (3) determined that the Project conforms to the public purpose, eligibility and financial responsibility requirements of the Pennsylvania Economic Development Financing Law, Act of August 23, 1967, P.L. 251, as amended; and WHEREAS, pursuant to the requirements of Section 147 (f) of the Code, notice of the public hearing described above was duly published in a newspaper of general circulation in the County at least fourteen days in advance thereof, at which time reasonable opportunity to be heard was provided for all local residents with different views on the Project, and the undersigned has been informed by UGTIDA of the substance of such hearing; WHEREAS, the Code requires that the Chief Elected Official(s) of the governmental unit in which the Project and the issuer of the obligations to finance and approve the Project is located in Hatfield Township, Montgomery County, Pennsylvania. NOW THEREFORE BE IT RESOLVED that the Montgomery County Commissioners do hereby approve the undertaking of the North Penn Community Health Foundation Project proposed for Hatfield Township, and the financing thereof. BE IT FURTHER RESOLVED that this approval is given only for the purpose required by Section 147(f) of the Internal Revenue Code, and further that such approval shall in no way pledge or otherwise obligate the credit or taxing power of the County, nor shall the County be liable for the payment of principal of or interest or premium on any obligations issued to finance the Project nor shall the County have any obligation or liability whatsoever with respect to the Project.
County Commissioners March 20, 2014 14-C. 104 On motion of Commissioner Castor, seconded by Vice Chair Richards, the following request for advertisement of an RFP was adopted unanimously, subject to the approval of the County Solicitor: RFP on behalf of Public Safety for 2 Response Vehicles
County Commissioners March 20, 2014 14-C. 105 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, the Board of Commissioners have previously adopted Resolution #11-C.167, awarding a contract to American Monitoring Sales Corporation of Folsom, Pennsylvania, for an Offender Monitoring System for the Adult Probation Department, for an estimated total contract amount of $240,000.00, for a two (2) year period ending April 30, 2013; and WHEREAS, the contract provided the County with options to extend the contract for two (2) additional one (1) year periods; and WHEREAS, American Monitoring Sales Corporation of Folsom, Pennsylvania had agreed to extend the contract for a first additional one (1) year period with no increase in price, for an estimated total contract amount of $120,000.00 ending April 30, 2014; and WHEREAS, it is the recommendation of the Adult Probation Department to extend the contract for a second additional one (1) year period ending April 30, 2015, for an estimated total contract amount of $150,000.00. NOW THEREFORE BE IT RESOLVED, that the contract of American Monitoring Sales Corporation of Folsom, Pennsylvania, for an estimated total contract amount of $150,000.00 be extended for a second additional one (1) year period ending April 30, 2015.
County Commissioners March 20, 2014 14-C. 106 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, the Board of Commissioners have previously adopted Resolution #13-C.206, to extend the contract of Dentrust, P.C. of Warrington, Pennsylvania, to provide dental services at the Montgomery County Youth Center, for an estimated total contract amount of $24,466.00, for a second additional one (1) year period ending March 31, 2014; and WHEREAS, the contract provided the County with options to extend the contract for three (3) additional one (1) year periods; and WHEREAS, Dentrust, P.C. of Warrington, Pennsylvania, has agreed to extend the contract for third additional one (1) year period, with no increase in price; and WHEREAS, it is the recommendation of the Montgomery County Youth Center to extend the contract for a third additional one (1) year period ending March 31, 2015. NOW THEREFORE BE IT RESOLVED, that the contract of Dentrust, P.C. of Warrington, Pennsylvania, for an estimated total contract amount of $24,466.00, be extended for a third additional one (1) year period ending March 31, 2015.
County Commissioners March 20, 2014 14-C. 107 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, the Montgomery County Office of Children and Youth and Juvenile Probation (hereinafter OCY/JPO ) desire to purchase services for children, youth and families of Montgomery County; and WHEREAS, OCY/JPO has determined the scope and extent of services and rates for the vendors listed below which were negotiated or accepted and are approved by the Director of OCY and/or Chief Juvenile Probation Officer to provide these services on an as needed basis from July through June 30 of the stated years: CONTRACT RENEWALS: 2013/14 Provider Name Contract Rate/Amount Perseus House Inc. Shelter (SH) $190.80/ Day per Child Florence Crittenton Mother (MO) $239.04/ Day per Child Florence Crittenton - Baby (BA) $38.76 / Day Andromeda House ITU (AH) $224.93/ Day per Child RTF MA Andromeda House for Girls (Third Party Funded) Payable as follows: 5a. County Share $.00/Day per Approved Child Rite of Passage, Inc. Intensive Residential Program $155.94/Day per Child NOW, THEREFORE, BE IT RESOLVED, that the proper County officials, in accordance with the authority conferred by law, and subject to the approval of the County Solicitor, are hereby authorized to enter into contracts with the above named providers for the listed services at the prescribed rates.
County Commissioners March 20, 2014 14-C. 108 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, The Montgomery County Department of Behavioral Health/Developmental Disabilities (hereinafter BH/DD ) provides services for BH/DD clients of Montgomery County; and WHEREAS, BH/DD has determined the scope and extent of such services and the providers listed below have submitted an individual budget, accepted and approved by the BH/DD Administrator and Deputy Administrator of Finance to provide these services for the contract period specified below; and WHEREAS, it is the recommendation of the BH/DD Administrator and Deputy Administrator of Finance to enter into the below listed contracts or amendments with these providers at the prescribed rates and contract periods: Contracts (BH/DD) DD 2013/2014 Budget No. 62601-655040 Service Provided Contract Amount Special People in Northeast, Inc. 10521 Drummond Road Philadelphia, PA 19154 Supported employment. $50,000.00 Contract Amendments (BH/DD) D&A 2013/2014 Budget No. 62801-655040 Prior Contract Amount Decreased/ Increased Amount Revised Contract Amount Livengrin Foundation 4833 Hulmeville Road Bensalem, PA 19020 Prior Res. No. 13-C. 228 $65,000.00 $65,000.00 $130,000.00 Contract Amendments (BH/DD) E&I Prior Contract Amount Decreased/ Increased Revised Contract Amount
2013/2014 Budget No. 62601-655040 Eastern Seals of Southeastern Pennsylvania 3975 Conshohocken Avenue Philadelphia, PA 19131 Prior Res. No. 13-C. 266 Amount $800,000.00 $10,000.00 $810,000.00 NOW, THEREFORE, BE IT RESOLVED, that the proper County Officials, in accordance with the authority conferred by law, subject to approval by the County Solicitor, and based upon the recommendation of the Department s Administrator, are authorized to enter into contracts with the above providers at the prescribed rates/amounts. 2
County Commissioners March 20, 2014 14-C. 109 On motion of Commissioner Castor, seconded by Vice Chair Richards, it was unanimously adopted that: WHEREAS, Montgomery County Behavioral Health, a Non-profit Corporation (herein referred to as MCBH) in conjunction with the Department of Behavioral Health/Developmental Disabilities is in need of services in order to provide Reinvestment plans as approved by the State. WHEREAS, MCBH has determined the scope and extent of such services as submitted and approved by MCBH and the State. Such proposal is recommended by the MCBH Board of Directors, the BH/DD Administrator and Deputy Administrator of Finance to provide these services as follows: Resources for Human Development Certified Peer Specialist Services Contract Period March 1, 2014 through December 31, 2014. Health Choices Reinvestment Contract Amount $ 71,244.00 This reinvestment plan includes the start-up of Peer Support Services at Resources for Human Development s Lower Merion Counseling Services. Peer support services are person centered, recovery oriented support services for adults with serious mental illness. These services are provided by qualified individuals with lived experience in the challenges of mental illness. The funding for this program is 100% from HealthChoices. NOW, THEREFORE, BE IT RESOLVED that the proper County Officials, in accordance with the authority conferred by law, subject to approval by the County Solicitor, and based upon the recommendation of the Department s Administrator and Deputy Administrator of Finance, are authorized to enter into a contract with Resources for Human Development of Philadelphia, Pennsylvania for an estimated total contract amount of $71,244.00.