TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 BOARD OF TRUSTEES LEEPER CENTER 3800 WILSON AVE. Work Session New Town Hall- 7:00pm REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS Park Advisory Board Minutes from May 16, 2017 Larimer County Sheriff's Report for June PRESENTATIONS Wellington Staffing Ed Cannon CONSENT AGENDA Board of Trustee Minutes for June 27, 2017 Main Street Program Quarterly Report Request for Third Quarter Funding for Main Street Program NEW BUSINESS 1. Bills for Approval 2. Town Attorney Update 3. Town Administrator Update SCHEDULING OF WORK SESSIONS OTHER 4. Executive Session ADJOURN
BOARD OF TRUSTEES REGULAR BOARD MEETING Following a work session on New Town Hall the was called to order at 7:31 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, MATT MICHEL, TRAVIS HARLESS, TIM WHITEHOUSE, ASHLEY MACDONALD, DANIEL SATTLER, and TIM SINGEWALD None TIM SINGEWALD, MAYOR ED CANNON, TOWN ADMINSTRATOR RYAN ABBOTT, ASSISTANT TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK PATTY LUNDY, ADMINISTRATIVE ANALYST BRAD MARCH, TOWN ATTORNEY DON SILAR, TOWN ENGINEER Additions to or deletions from the agenda None Conflicts of Interest Trustee Whitehouse said he might have a conflict with item pertaining to the Main Street Program, since he is the vice-president for that organization. Mr. March said Trustee Whitehouse had contacted him about this issue. He reviewed Town Code Section 2-6-50 (7) regarding Conflicts of interest and membership on Boards, commissions or membership in a public body. He said the Board of Trustees shall determine the matter, with its decision being final. Mr. March read the code definitions for Financial interest and Personal interest and felt that neither fit this situation. There was further discussion regarding this issue. Mayor Singewald wanted to look into this issue further since Main Street Program does receive funds from the town. There was further discussion on this issue. It is noted in the record that Trustee Whitehouse would abstain from voting on the Consent Agenda. Mr. March would get an opinion to the Board at the next meeting. Ms. Lundy mentioned that the request for the quarterly payment is part of the bills for approval. Public to be heard on non-agenda items. Chuck Mayhugh, of 9049 Painted Horse, he wanted an update on the issue with the access on the Northside of Washington. He asked if it is acceptable or is the town going to do something with it. Mr. Cannon said he spoke with Mr. Miller about this location. He said it would be a project this winter. Mr. Mayhugh asked what the status is on the Thimmig Plat. He said the Boys and Girls Club would like to get started and they need to sign the plat before it is recorded. Mr. Cannon said there was concerns from the church. Mr. March explained what had to be done with the property. Mr. Cannon said he would try to get this done in the next week. Bob Ringo, of 6950 Meade St, said he attended the fireworks event and heard a lot of comments about the lack of port-a-poties. Mr. Ringo said he would be happy to work with CDOT to fix the timing on the Traffic Signals on the overpass. Mayor Singewald said they also need to put a distinctive white line and a stop here sign so they are not blocking the turning radius in the intersection.
Page 2 Correspondence and Minutes from Committees and Board Park Advisory Board Minutes from May 16, 2017 Larimer County Sheriff's Report for June, 2017 Presentations Wellington Staffing Ed Cannon Mr. Cannon gave a power point presentation. He said with in his first 60 days he was asked to put together a recommendation for staffing obligations. He said there are two areas of immediate concern. The first is public works and a planning position. He said the current staffing levels are 25 full time, 4- part time and seasonal. He broke the total down by department. Next, he showed the current organizational chart. He listed the following observations that staffing levels have not kept pace with growth, no formal supervisory and leadership training, no focus on process improvement, and more emphasis needed on Human Resource Management. Mr. Cannon pointed out the issues we are having with staffing of the water and waste water plants. He said we are currently contracting with Ramey Environmental Compliance, Inc for certified operators, because the state requires a licensed Operator in Responsible Charge(ORC) to operate the plant. He spoke about the training requirements and said we need to have 4 operators at each plant. We currently have 3 total. He mentioned that when the Water Treatment Plant explanation is complete there should be 6 operators and they will have to have A class licensing. Turnover has been issue for the several years. Wellington has been a feeder for the other local water companies. Through increased benefits and training we hope to keep staff here. Mr. Cannon spoke about supervisor and leadership training that will be available to all staff. He showed the new organizational structure for Public Works, starting with a director over all public works areas, the next level would be Superintendents for Public Works, Water Treatment Plant, Wastewater Treatment Plant, and Distribution and Collection. The next level would be the operators for each area. He said they would be contacting KRW to recruit for the Public Works Director and a Town Planner. He reviewed the criteria for both the Public Works Director and Town Planner. The only issue left is location for these positions. Mr. Cannon concluded with the overall new organization structure. Mayor Singewald was concerned about there being back up for the Planner. Mr. Cannon said the hope is that the Planner would communicate with staff on the status of the projects. Trustee Harless suggested tracking software to make sure that applications are moving forward through the system and give the ability of staff to check on the status for the developers. Mr. Cannon said once we have the needed staff we can then look at stream lining the procedures. Mr. Mayhugh commented on how important this presentation is and suggested the next step of handling some processes internally that we currently use outside agencies for. Wendell Nelson, commented on the need for staff expansion for the last 10 years and strongly suggested the Board support this report. Consent Agenda Board of Trustee Minutes for June 27, 2017 Main Street Program Quarterly Report Request for Third Quarter Funding for Main Street Program Trustee Harless asked if items would be taken off so Trustee Whitehouse could vote. Mr. March suggested that the record reflect that Trustee Whitehouse abstain on the whole consent agenda. Mayor Singewald had a couple of questions since he was not at the meeting. He had a correction in nonagenda items. He asked for clarification on CDOT holding the money for the project. Mr. Silar said that CDOT would not spend the money until improvements have been made downstream from Cleveland Ave.
Page 3 Mayor Singewald asked how do we get the information about the size of the pipe going under Cleveland Avenue where does it increase and how much has to be done. Mr. Silar said a plan was done and he could get that information to the Board. He said this plan was done before the Garfield project so the size of the pipes might be larger than required. There was further discussion about the drainage in Fourth Street. TRUSTEE SATTLER MOVED AND TRUSTEE MACDONALD SECONDED to approve the consent agenda. Roll call was taken and the motion passed Trustee Whitehouse and Mayor Singewald abstained. NEW BUSINESS 1. Bills for Approval JUB Engineers, Inc. $2,242.90 Konica Minolta 2,854.14 Dana Kepner 5,003.40 NALCO 7,452.30 Wright Water Engineers, Inc. 9,693.78 Wellington-Colorado Main Street Program 18,750.00 Stantec 20,656.00 All Pro Paving 42,068.50 $ 108,720.66 Trustee Harless asked if there was an update on the trail system that JUB Engineers was working on. Mr. Abbott said they are looking at another trail alignment. We should be getting an update from JUB for a presentation. Trustee Knutson asked for the report Stantec was going to send him. Mr. Oberschmidt said he would email it in the morning. TRUSTEE HARLESS MOVED AND TRUSTEE MICHEL SECONDED to approve the bills in the amount of 108,720.66. Roll call was taken and motion passed Trustee Whitehouse abstained. 6. Town Attorney Update Mr. March had no update. 7. Town Administrator Update Mr. Cannon updated the Board on items from his report. Water Treatment Plant Expansion o Steering Committee met on June 29 th. o Ordered Dissolved Air Flotation (DAF) unit for a pilot program for 3 months. Cost about $112,000.00 for pilot program. o Nano-filtration upgrade the RO System has been ordered, delivery should be in September Mr. Cannon reviewed the costs and said the system should be online in October. This will add about 14% potable water to the system Staffing Water and Waste-water treatment facility Scheduling of Work Session Work Session was scheduled at 6:30pm with Keith.
Page 4 Mayor Singewald asked for a report from the Finance Director. He would like to see a comparison with other communities. Other Trustee Harless commented on the Park Advisory Board minutes, it looks like they want to move forward with the 3 rd playground at Centennial Park. He has not seen anything come back on the RFP. He suggested that this be put on hold until an overall design is in place. Trustee Whitehouse said his understanding is it s better to have a master plan in place when going for GOCO money. Trustee Sattler asked if there is a way to get DVD s of the presentation prior to the fireworks display. Mr. March said we have to check on copy writes. He said Mr. Ehrlich has a license to show the presentation, but did not know if he has a license to sell copies. Mayor Singewald mentioned the live streaming. He mentioned that the contract for the fireworks is up, so that might be coming back for renewal. Mayor Singewald said we are working on getting an additional water source soon. Mayor Singewald felt we need to find a permanent place for the cannon. He would like to get public opinion of where the cannon should be placed. He suggested setting a deadline and then making a decision in two weeks. Mayor Singewald mentioned the issues Papa s Table was having with Safebuilt. There was discussion about why things were moving so slow. Ms. Sullivan mentioned the liquor license hearing at the next meeting for the Papa s Table. Executive Session Personnel Issues TRUSTEE MACDONALD MOVED AND TRUSTEE KNUTSON SECONDED to go into executive session at 9:07pm. for reasons stated below. Roll call was taken and the motion passed unanimously. Trustee Macdonald moved and Trustee Knutson seconded that the Board convene in executive session for the purposes of determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators involving Town staffing and compensation and personnel matters as allowed by 24-6-402 (4) (e) (I) and (f) (I). The motion to convene in executive session for the stated purposes passed unanimously. Pursuant to 24-6-402 (2) (d.5) (II) (A) discussions were electronically recorded and by (d.5) (II) (E) the record of an executive session shall be retained for at least ninety days after the date of the executive session. TRUSTEE MACDONALD MOVED AND TRUSTEE MICHEL SECONDED to come out of executive session at 9:45pm no decisions were made. The executive session was for specific purposes of negotiations of personnel pursuant to 24-6-402 (4) (e) (I) and (f) (I). The session was recorded and will be retained for ninety days. Roll call was taken and the motion passed unanimously. TRUSTEE MACDONALD MOVED AND TRUSTEE SATTLER SECONDED to adjourn the meeting. Roll call was taken and the motion passed unanimously. Meeting adjourned at 9:46pm. Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk