High Prairie Minor Hockey Annual General Meeting Thursday, May 15, 2014 Smitty s Meeting Room In Attendance: David Bliss Verna Isaac Tom Duchesneau Shawna Rich Gayle Dlugosz Nicole Laurin George Blackhurst Cody Herr Terry Moser Bruce Cunningham Ray Bastien Anglique Tisserand Michelle Dallaire Kevin Lemay Lesley Lemay Meeting Chair: David Bliss Meeting Scribe: Verna Isaac 1. Call To Order Meeting was called to order by David Bliss at 7:28 p.m. 2. Approval of Agenda a. Additions to the Agenda None Tom Duchesneau moved to accept the agenda as presented. 3. Adoption of previous minutes a. April 24, 2013 minutes i. Amendment - Item 3 Adoption of minutes it should be Cody Herr who seconded that motion. Ray Bastien moved to accept the April 24, 2013 minutes as amended. 4. Business Arising from the Minutes a. Financial Statement from the previous AGM that were not presented at the April 24, 2013 AGM; presented by David Bliss. Michelle Dallaire moved to accept the financial statements from the previous AGM of April 24, 2013. Seconded by Tom Duchesneau. All in favour ~ motion carried.
5. Reports a. President David Bliss i. 2013-2014 Season Overview given by David George Blackhurst moved to accept the President s Report as presented. b. Treasurer s Report Shawna Rich i. Treasurer s Report presented by Shawna ii. An account from the previous year had been opened for Pond Hockey but never got used this year, yet the Association was still charge bank fees all year the new board should discuss the necessity of this account. iii. Online registration dates need to be set by the new board. Gayle moved to accept the Treasurer s Report as presented. Seconded by Angelique. All in favour ~ motion carried. c. Vice President George Blackhurst i. Nothing to report quiet year d. Registrar Stacye Prince i. Not present e. Ice/League Ray Bastien i. Nothing to report f. Equipment Michelle Dallaire i. Puck supply was good all year; there should still be some more pucks around that had been donated by ATCO; successful year. g. Coach/Manager Tom Duchesneau i. Successful year; did not receive a lot of feedback with the coach evaluations; would like to meet with the coaches at the beginning of the year with regards to the feedback provided from the coach evaluations h. Referee Marlin Haugin i. Not present; Bruce, on behalf of the refs, was not aware of any issues, except that our association was really lacking refs during the past season; a ref clinic is generally held every year. It was suggested that HPMHA not allow for any home or away games to be held on the day of the ref clinic to allow for more kids to come out to the clinic. Tabled for first Board meeting. i. Conduct Management Angelique Tisserand i. Nothing to report ~ no issues came to the disciplinary committee. j. Pond Hockey Cody Herr i. Fairly uneventful year successful year even though numbers were down; most players showed up fairly regularly; parents were happy with the Friday night practices; still need to work on the supervisor commitment; got good feedback from the evaluations. k. Division Directors - i. Squirt/Novice Gayle Dlugosz - Successful year ~ only had one minor incident, but was resolved quickly. ii. Atom Terry Moser - Quiet year successful year. iii. PeeWee Karen Zelman not present. iv. Bantam Gwena Cunningham not present. v. Midget Bruce Cunningham Joined the board half way through the season; no issues to deal with. vi. Female Joyce Stokes not present l. Committee Reports i. Bylaw Committee this committee never actually met; policies were amended at the Board level
Ray Bastien moved to accept the Director/Division/Committee reports as presented. 6. Elections a. Resignations, if any i. Gwena Cunningham, Bantam Director, conflict of interest ii. Joyce Stokes, Female Director, stepping down iii. Priscilla Calliou, Tournament Director, moved out of town v. Ray Bastien, Ice/League, moving b. Overview and outline of Board vacancies i. President, Secretary, Treasurer, Equipment, Squirt/Novice Director, PeeWee Director, Bantam Director, Midget Director, Female Director, Pond Hockey Director, Referee in Chief, Tournament Director, Ice/League Director c. Elections ~ Ran by David Bliss President (Two Year Term 2014-2016) Secretary (Two Year Term 2014-2016) Verna Isaac nominated by Bruce Cunningham. Seconded by George Blackhurst. Shawna Rich moved that nominations cease. Michelle Dallaire seconded. Treasurer (Two Year Term 2014-2016) Shawna Rich nominated by Cody Herr. Bruce Cunningham moved that nominations cease. Tom Duchesneau seconded. Equipment Director (Two Year Term 2014-2016) Nicole Laurin nominated by Michelle Dallaire. Bruce Cunningham second. Tom Duchesneau moved to cease nominations. Cody Herr second. Squirt/Novice Director (Two Year Term 2014-2016) Gwena Cunningham nominated by Verna Isaac. Tom Duchesneau second. Bruce Cunningham moved to cease nominations. Cody Herr second. PeeWee Director (Two Year Term 2014-2016) Shawna Flett nominated by David Bliss. Michelle Dallaire second. George Blackhurst moved to cease nominations. Tom Duchesneau second. Bantam Director (One Year Term 2014-2015) Midget Director (Two Year Term 2014-2016) Female Director (One Year Term 2014-2015)
Pond Hockey Director (Two Year Term 2014-2016) Cody Herr nominated by Bruce Cunningham. Tom Duchesneau second. Michelle Dallaire moved to cease nominations. George Blackhurst second. Referee in Chief (Two Year Term 2014-2016) Tournament Director (One Year Term 2014-2015) Michelle Dallaire nominated by Verna Isaac. Bruce Cunningham seconded. Shawna Rich moved to cease nominations. Ray Bastien second. Ice/League Director (One Year Term 2014-2015) Bruce Cunningham nominated by Cody Herr. Shawna Rich seconded. Ray Bastien moved to cease nominations. Tom Duchesneau second. Vacant positions to be tabled to the first regular board meeting. 7. Appointment of Committees a. Bylaw Committee i. Tabled to the first regular board meeting b. Disciplinary Committee i. Tabled to the first regular board meeting 8. Signing Authority a. Suggested to remove David from signing authority and keep the current signers, Shawna Rich, George Blackhurst, and Verna Isaac, in place. Should be no need to have the new President, once the position is filled, to become a signer. Michelle Dallaire moved to remove former President David Bliss as a person with signing authority for the HPMHA and to leave the three current signers, Shawna Rich, George Blackhurst, and Verna Isaac, in place. Seconded by Terry Moser. All in favour ~ motion carried. Verna will deliver the AGM minutes to the Royal Bank for signing authority purposes. 9. Volunteer for APL Commissioner Duties a. Verna Isaac offered to volunteer. George Blackhurst moved to accept Verna Isaac as the HPMHA representative as the APL Female Commissioner. 10. Issues and discussions for new Board a. Hockey Alberta AGM i. June 6 and 7, 2014 - Terry Moser may be interested, as he will be in Edmonton that weekend. Expenses for two board members to attend will be reimbursed by HPMHA. Any two people interested are to contact Verna.
Shawna Rich moved to reimburse delegate fees, hotel costs, meal costs, and mileage costs for two board members to attend the Hockey Alberta AGM in Edmonton on June 6 & 7, 2014. b. AA Participation i. Kevin Lemay presented on having a Bantam AA team in High Prairie. A Community information meeting is planned for Sunday, May 25, 2014 at the Peavine Inn @ 1:00 pm. Discussion around this topic. c. Referee in Chief Director Vote i. Discussion around the reasoning why this position does not have a vote. d. Player Movement i. This has been talked about at the Board level had hoped for a better turn out at this meeting to get more member feedback around this issue. Should be decided before Registration. e. PeeWee Female i. Discussion around whether or not HPMHA should host a PeeWee female team or because there is no body contact at the PeeWee level, perhaps the females should be mainstreamed with the males. 10. Next Regular Board Meeting May 26, 2014 @ 7:00 pm, Amiro s Meeting Room. Verna will book the meeting room. 8. Adjournment Meeting adjourned @ 9:25 pm