SHASTA COUNTY BOARD OF EDUCATION Shasta County Office of Education 1644 Magnolia Ave. Redding, CA 96001 December 14, 2016 Budget Study Session/Regular Meeting Minutes ADOPTED BUDGET STUDY SESSION 1. CALL MEETING TO ORDER The meeting was called to order by President Tanner at 12:31 p.m. Members Present Diane Gerard Rhonda Hull, Vice-President Steve MacFarland Laura Manuel Denny Mills Elizabeth Buffy Tanner, President Members Absent Kathy Barry Administrators Present Tom Armelino, Shasta County Superintendent of Schools Adam Hillman, Associate Superintendent, Administrative Services Others Present Robin Beeson, Executive Assistant to the Superintendent (Recording Secretary) De An Chambless, SCOE Brenda Palmer, SCOE Jennifer Baker, SCOE Jackie Titus, SCOE 2. HEARING OF PERSONS WISHING TO ADDRESS THE BOARD REGARDING ITEMS ON THE AGENDA There were none 3. BOARD BUDGET STUDY SESSION 3.1. 2016/17 First Interim Budget Adam Hillman, Associate Superintendent of Administrative Services, provided a handout of a PowerPoint he reviewed and noted that the full budget is included in the agenda packet. He reported that the Local Control Funding Formula (LCFF) continues to be in effect for county offices and districts. It was noted that the countywide enrollment decline has been offset by Transitional Kindergarten and new charter schools. Enrollment data for county office programs was reviewed. General fund revenues are comprised of LCFF, Federal, other State income including new grants, and local and interagency. Discussion took place regarding LCFF funding for the County Office and districts in Shasta County. Unrestricted programs, changes from the
adopted budget, estimated ending fund balance, and multiyear projection key assumptions were reviewed. The economic uncertainty reserve and funding for Board goals and future Board priorities were discussed. It was noted that STRS and PERS rate increases will continue to have a significant impact on the budget for several years. A summary of the Charter School and Early Childhood Services (ECS) budgets was shared along with an ECS historical comparison. It was noted that QRIS funding has been helpful. Associate Superintendent Hillman concluded by reviewing horizon issues and next steps. 4. ADJOURN President Tanner adjourned the Budget Study Session at 1:28 p.m. REGULAR MEETING 1. CALL MEETING TO ORDER The meeting was called to order by President Tanner at 1:30 p.m. Members Present Diane Gerard (departed at 4:48 p.m.) Rhonda Hull, Vice-President Steve MacFarland Laura Manuel Denny Mills Elizabeth Buffy Tanner, President Miley Hu, Student Board Member (departed at 4:48 p.m.) Darby Twight, Student Board Member Members Absent Kathy Barry Administrators Present Tom Armelino, Shasta County Superintendent of Schools Adam Hillman, Associate Superintendent, Administrative Services Others Present Robin Beeson, Executive Assistant to the Superintendent (Recording Secretary) (NOTE: The following listed their name and representation on a sign-in sheet, there may have been others in attendance. Those in attendance may have attended only a portion of the meeting.) Brenda Palmer, SCOE Jennifer Baker, SCOE Cindy Gomes, SCOE Renee Menefee, SCOE Gina Murphy, SCOE 2. PLEDGE OF ALLEGIANCE President Tanner led the Pledge of Allegiance.
3. APPROVAL OF REGULAR AGENDA Board Member MacFarland moved to approve the Regular Agenda as submitted. Vice-President Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 4. STUDENT PRESENTATION 4.1. Project SHARE Cynthia Vengley, Project SHARE Area Coordinator, introduced Jessica Breshears as the dance instructor. Students from West Cottonwood performed two dance routines and then handed out a flyer with information on an upcoming performance they will be doing. 5. HEARING OF PERSONS WISHING TO ADDRESS THE BOARD Tim Taylor, Superintendent, Butte County Office of Education; Bettina Blackwell, Superintendent, Trinity County Office of Education; and Rich DuVarney, Superintendent, Tehama County Department of Education were in attendance and acknowledged Superintendent Armelino for the award he was recently presented that is titled the California County Superintendents Educational Services Association (CCSESA) Champion s Award for 2016 recognizing his work as a champion for public education and the students of California. It was noted that the recipient is selected by their colleagues. Superintendent Armelino expressed his appreciation for the recognition and shared that Judy Flores, Assistant Superintendent of Instructional Services, received a CCSESA Star award for her work on the Curriculum and Instruction Steering Committee. 6. APPROVAL OF CONSENT AGENDA 6.1. Board: 6.1.1. October 12, 2016 Regular Meeting Minutes 6.1.2. November 9, 2016 Regular Meeting Minutes 6.2. Administrative Services: 6.2.1. Credentials and Oaths for Temporary Certificates Board Member MacFarland moved to approve the Consent Agenda as submitted. Vice-President Hull seconded the motion. The motion passed by majority vote as follows:
ABSTENTIONS: ABSTENTIONS: ABSENT: 7. INFORMATION Materials were provided in the Board agenda packet for the following Information items, no discussion took place during the Board meeting unless otherwise noted below. 7.1. Administrative Services: 7.1.1. General Fund Board Report 7.1.2. New, Retired, and Exited Employee Quarterly Report 8. STUDENT PROGRAM UPDATE 8.1. Project SHARE Allyson Harris, Project SHARE Director, shared that this year she is working part-time for Project SHARE as she is also teaching for ROP which is a cost savings for the program. She indicated she relies strongly on her staff and introduced those in attendance. An overview was provided on funding and it was noted that the request for parent and district contributions that was instituted this year netted nearly $100,000 to help sustain the program. Director Harris discussed program highlights and thanked the Board for taking the time to visit their sites. Cynthia Vengley, Area Coordinator, shared a PowerPoint and presented on how community partnerships have been built through offering recreation and performing arts in Project SHARE afterschool programs. Students are taught fundamental skills and encouraged to set and achieve goals which helps to build their confidence. Superintendent Armelino provided a brief overview of how the program came about and how it can be personalized for each district. It was noted that that the program offers a quality educational component. Item 10.1.1 was moved to follow this item. 9. STUDENT BOARD MEMBER REPORT Miley Hu, Shasta High School Student Board Member Hu reported on services her school offers to students to help them study for finals. An overview of various school events, club activities, sports, and community involvement was provided. A report was given on an incident that happened following the Presidential election and how administration, teachers, and students handled the situation. It was
noted that the incident offered opportunities for all to talk about differences and ways to solve problems. Darby Twight, Anderson High School Student Board Member Twight reviewed opportunities her school took to participate in events to help families in need during the holidays. Information was provided on events taking place around finals week, sports, performing arts events, and club activities. It was noted that the College Connections students held seminars following the Presidential election that provided an opportunity to discuss and understand individual points of view. Item 11.2.1 and 11.2.2 were addressed following item 9 to meet the 3:00 p.m. time for the Public Hearing as noted on the agenda. 10. BOARD BUSINESS 10.1. Board Comments/Discussion/Reports/Correspondence: 10.1.1. Report from Project SHARE Site Visit Attendees This item was moved to follow item 8.1. Board Member Mills shared that she, Vice-President Hull, and Superintendent Armelino visited the Anderson Heights Project SHARE program and were impressed with the quality of the program. She discussed how important the program is and the challenge of finding and retaining quality staff. Vice-President Hull shared that the program put together a wish list and suggested supporting the items on the list. Superintendent Armelino indicated that a large challenge for the program is staff turnover. 10.1.2. Report from CSBA Conference Attendees President Tanner, Board Member Mills, and Superintendent Armelino attended the conference that was held December 1-3, 2016 in San Francisco. It was noted an app was available to download conference information and that the main focus was on charter schools. Attendees reported on highlights from the conference. 10.1.3. Other Comments President Tanner shared that she, Superintendent Armelino, and Chris Dell attended a forum that was attended by Les Melburg of Nichols, Melburg & Rosetto Architects and Engineering, Chris Kutrus, and representatives from City of Redding, Turtle Bay Exploration Park, Shasta College, Advanced Redding, and grant writers to discuss the potential of a STEM Center on land along the Sacramento River on Park Marina Drive. At the meeting Superintendent Armelino provided an overview of prior conversations that have taken place regarding the development of a STEM Center and Les Melburg presented proposed plans for a facility. Discussions included making the facility a community resource not just an educational facility for professional development for teachers and a place for students to experience STEM. Precautions were given to focusing on a Planetarium as it is felt it is a bygone technology/term. A video with an animated drawing of the facility was shared with the Board.
11. ACTION 11.1. Administrative Services: 11.1.1. 2016/17 First Interim Budget Associate Superintendent Hillman referred to page 15 of the Board agenda packet where the budget information begins noting the detail provided and offered to answer any questions. Board Member MacFarland moved to approve item 11.1.1 as submitted. Board Member Gerard seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.2. Instructional Services: 11.2.1. PUBLIC HEARING to Receive Public Comment Regarding Proposed General Waiver Request of California Code of Regulations, Title 5, Section 3043 (d) Reduction of Extended School Year Session from 20 to 15 Days for Special Education Students To meet the 3:00 p.m. time as stated on the agenda, this item was addressed after item 9. President Tanner opened the Public Hearing at 3:08 p.m. Hearing no comments, the Public hearing was closed at 3:09 p.m. 11.2.2. Approval of Proposed General Waiver Request of California Code of Regulations, Title 5, Section 3043 (d) Reduction of Extended School Year Session from 20 to 15 Days for Special Education Students Gina Murphy, Principal of EXCEL Academy, explained that Education Code requires for the Extended School Year (Summer School) for special education students to operate 20 days. There is a regional collaborative to operate 15 days as a cost savings measure. The required 80 hours is still met by extending the daily hours of operation, however, the waiver is required to operate fewer days. It was noted that approximately 50% of EXCEL students who attend during the regular year benefit from attending the extended school year program that will operate this year from June 7-27, 2017. Board Member MacFarland moved to approve item 11.2.2 as submitted. Vice- President Hull seconded the motion. The motion passed by majority vote as follows:
ABSTENTIONS: ABSTENTIONS: ABSENT: 11.2.3. Career Readiness Block Grant Plan Vice-President Hull moved to approve item 11.2.3 as submitted. Board Member Mills seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3. Board: 11.3.1. Annual Organizational Meeting of the Board 11.3.1.1. Review/Reaffirm/Revise Board Bylaw and Exhibit 9100 Organization Board Member MacFarland moved to reaffirm Board Bylaw and Exhibit 9100 as submitted. Board Member Mills seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS:
ABSTENTIONS: ABSENT: 11.3.1.2. Appoint President Superintendent Armelino referred to the Board President/Vice-President Rotation Protocol included in the Board agenda packet and noted the standard rotation would be for Bill Stegall to move into the President position, however, he is no longer on the Board. The next rotation would be Board Member Gerard to serve as President; however, she declined the position. Next would be Sharon Hunter who is also no longer on the Board. Board Member Hull who replaced Bill Stegall as Vice-President is the next regular rotation. Board Member Gerard moved to appoint Vice-President Hull as President. Board Member Manuel seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.3. Appoint Vice-President Board Member Gerard declined the position of Vice-President and asked to be moved to the end of the rotation protocol. Board Member Gerard moved to appoint Board Member Manuel as Vice- President. Board Member Mills seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS:
ABSTENTIONS: ABSENT: 11.3.1.4. Appoint County Superintendent as Secretary Board Member MacFarland moved to appoint Superintendent Armelino as Secretary to the Board. President Tanner seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.5. Review/Reaffirm/Revise Board Bylaw 9320 Meetings and Notices Board Member MacFarland moved to reaffirm Board Bylaw 9320 as submitted. Board Member Mills seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.6. Resolution Fixing Date, Time, and Location of Regular Meetings for 2017 President Tanner reviewed the exceptions to Regular Board meetings being held on the second Wednesday of the month.
Board Member Manuel moved to approve item 11.3.1.6 as submitted. Vice- President Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.7. Board Meeting Planning Calendar for 2017 Board Member Manuel moved to approve item 11.3.1.7 as submitted. Vice- President Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.8. Review/Reaffirm/Revise Board Bylaw 9140 Board Representatives Board Member Gerard moved to reaffirm Board Bylaw 9140 as submitted. Board Member MacFarland seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS:
ABSTENTIONS: ABSENT: 11.3.1.9. Appoint Board Representatives to Committees Vice-President Hull indicated she has not been able to attend the Chrysalis Board meetings on a regular basis. Discussion took place regarding the time commitment for the Shasta-Trinity ROP JPA Board representative. Board Member MacFarland moved to nominate Board Member Mills as the Chrysalis Charter School Governing Board Liaison. President Tanner seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: Board Member Gerard moved to have Board Member Manuel continue as the representative to the Friends of the Planetarium. Vice-President Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: Board Member Gerard moved to nominate President Tanner as the representative to the Shasta-Trinity ROP JPA Board. Board Member MacFarland seconded the motion. The motion passed by majority vote as follows:
ABSTENTIONS: ABSTENTIONS: ABSENT: President Tanner moved to nominate Board Member MacFarland as the alternate representative to the Shasta-Trinity ROP JPA Board. Board Member Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.1.10. Review/Reaffirm/Revise Board Bylaw and Exhibit 9005 Governance Standards Board Member MacFarland moved to reaffirm Board Bylaw and Exhibit 9005 as submitted. Vice-President Hull seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT:
11.3.1.11. Review/Reaffirm/Revise Professional Governance Standards Brochure Vice-President Hull moved to reaffirm the Professional Governance Standards Brochure as submitted. Board Member MacFarland seconded the motion. The motion passed by majority vote as follows: ABSTENTIONS: ABSTENTIONS: ABSENT: 11.3.2. Consider Five Percent Raise in Remuneration for Board Members as Allowed by Administrative Regulation 9250 Vice-President Hull moved to approve a 5% remuneration increase for Board Members. Board Member MacFarland seconded the motion. The motion was rescinded by Vice-President Hull. A suggestion was made to tie raises for Board Members to what is granted to staff so they are equal, it was noted that staff received a 4% salary increase in the 2016/17 school year. The information in the Board agenda packet that provided a comparison of compensation for County Boards in the region was referred to. Discussion took place regarding health benefits for Board Members paid by several of the other County Offices. Vice-President Hull moved to approve a 4% remuneration increase for Board Members. Board Member MacFarland seconded the motion. The motion passed by majority vote as follows: Hull, MacFarland, Mills, Tanner Gerard, Manual ABSTENTIONS:
ABSTENTIONS: ABSENT: 11.3.3. Student Board Member Attendance at California Association of Student Councils Student Advisory Board on Legislation in Education Conference February 20-22, 2017 in Sacramento President Tanner shared that the Board has funded for to attend the conference the past several years. It was noted that those who attended have shared that it was a very positive experience. Board Member Gerard moved to approve the attendance of Student Board Members Hu and Twight at the conference as submitted in item 11.3.3. Board Member MacFarland seconded the motion. ABSTENTIONS: ABSTENTIONS: ABSENT: 12. SUPERINTENDENT S REPORT 12.1. Charter School Update Superintendent Armelino reported that as a result of the ruling on the law suit between Anderson Union High School District and Shasta Secondary Home School, a non-classroom based charter school, where the court determined that charter schools cannot have facilities in another district s boundaries he has brought effected districts together to discuss next steps. While the Shasta Secondary Home School has appealed to the Supreme Court, the law is still in effect and sponsoring districts will need to ensure that charter schools under their oversight are compliant with the law. Discussion took place regarding possible outcomes. 12.2. Leadership for Equity and Diversity Training Superintendent Armelino shared that he invited Nicole Anderson, ACSA s Diversity and Equal Access Executive, to present at the last monthly district superintendents meeting on equity and diversity. She also presented at a recent ACSA Region 1 Board meeting. Superintendent Armelino provided a handout that included a letter from Gavin Newsom, Lieutenant Governor, requesting county offices to take the lead on providing training. The handout included two additional documents that addressed equity.
12.3. Other Comments Superintendent Armelino offered to provide the Board and districts resources on their charter school oversight responsibility. Associate Superintendent Hillman indicated that more charter schools are approaching the County Office to provide their Business Services. 13. SUGGESTIONS FOR FUTURE AGENDA ITEMS There were none. 14. REMINDERS/UPCOMING EVENTS Every Monday, 2:00-3:30 p.m. Alt. Ed. Collaboration at SCOE (rooms vary depending on date) December 14, 2016, 10:00-11:00 a.m. SWAG Meeting in Aspen Room at SCOE December 14, 2016, 6:00-8:00 p.m. Alternative Education/Independent Study Awards Night at PDC December 15, 2016, 1:00-2:00 p.m. EXCEL Holiday Show at ERC Gym January 5, 2017, 6:00-8:00 p.m. Brown Act Workshop at PDC (contact Robin to register) 15. NEXT MEETING January 11, 2017, 1:30 p.m. at Shasta County Office of Education, 1644 Magnolia Ave., Redding, CA 96001 16. ADJOURN President Tanner adjourned the meeting at 4:58 p.m. Respectfully submitted, Tom Armelino, Shasta County Superintendent of Schools Ex-Officio Secretary to the Board