Litchfield Community Unit District No. 12 Board of Education Meeting Minutes Litchfield High School Radius Room October 20, 2016 7:00 pm A regular meeting of the Board of Education was called to order at 7:00pm on Thursday, October 20, 2016 at Litchfield High School Radius Room,1705 North State St, Litchfield, IL. The following board members were present: Jeff, President; Jeff Seabaugh, Vice President; Ron Anglin, Jennifer, Dennis Scobbie, and Donna. Meg arrived at 8:05pm. Also in attendance were: Superintendent Jeff Strieker; Assistant Superintendent, Debbie Poffinbarger; Administrators Jen Thompson, Adam Favre, Andrea Lee, Doug Hoster, Pat Reents and Mark Hunt; Kris Adamson, Recording Secretary, Kurt Land, Technology Coordinator, Michelle Romanus Houlihan, Litchfield News Herald; Mary Herschelman, The Journal News; Harold Lankutis and family; Jeff Faust of Environmental Services, Sarah Smith and Steve Pembrooke of Scheffel Boyle, Mike Fleming and Roger Krabbe, community members. Citizens Agenda Harold Lankutis, a retiring member of the custodial staff was recognized for his thirty five years of dedicated service to the District. Consent Agenda A motion was made by Ron Anglin, and seconded by Donna, that the Board of Education approves the Consent Agenda as follows: Approve regular and closed session minutes from Budget hearing September 22, 2016 Approve regular and closed session minutes from September 22,2016 and Special meeting on October 4, 2016 Approve monthly bills Approve the Treasurer s report Approve the deletion of record closed minutes from September 2014 A roll call vote was taken as follows: Aye: Anglin,,, Scobbie, Seabaugh. Motion carried. New Business Sarah Smith and Steve Pembrooke of Scheffel Boyle, Certified Public Accountants presented a review of the annual audit.copies of the fiscal year ending June 30, 2016 audit report was distributed to the Board members at the time of Ms. Smith s presentation. A motion was made by Ron Anglin and seconded by Jeff Seabaugh to approve the annual financial audit report for the fiscal year ending June 30, 2016, as presented by Scheffel Boyle, CPA. A roll call was taken Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried. A motion was made by Donna and seconded by Ron Anglin to ratify a two (2) year contract with the Litchfield Education Association for 2016 2017 and 2017 2018. A roll call was taken Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried. A motion was made by Jeff Seabaugh and seconded by Donna to approve the continuation of First Nation Bank of Litchfield as its depository and Carol Tefteller as the treasurer, effective for the period of 2017 2018 and 2018 2019. Every three years the Board of Education rotates the district s accounts among the local banks. The last rotation occurred on July 1, 2014. However, it has been recommended through the district audit that the Board of Education continue with First National Bank of Litchfield as its depository and Carol Tefteller as its treasurer for the period of 2017 2018 through 2018 2019. A roll call was taken Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried.
A motion was made by Ron Anglin and seconded by Donna to approve the proposed indoor air quality professional service contract with Environmental Consultants. After experiencing issues requiring the abatement of mold in the summer of 2015 in one of its schools, as well as numerous concerns with air quality in each of its schools, Superintendent Strieker and Student Services Director Hunt are recommending the Board approve the submitted proposal on an Indoor Air Quality service agreement with Environmental Solutions. In addition to testing each of the classrooms and rooms of every school in the district, the service agreement would also test all drinking water fountains. We believe this to be a proactive approach to ensuring our schools are a safe place to learn and work moving forward. A roll call was taken Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried. NO Motion was made to approve or deny that the Litchfield School District participate in a feasibility study with the Hillsboro School District for consideration of consolidating the two high schools into one high school district. A motion was made by Jeff Seabaugh and seconded by Ron Anglin to approve discontinuing cooperative football and girls basketball teams with Panhandle School District after the 2016 2017 school year. Mr. Hoster and Mr. Reents presented their recommendations and information for non renewal. A roll call was taken Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried. Information Items Enrollment figures as of September 30, 2016 and Administrators report were provided. Administrators presented key events from September and dates to remember in October. The next meeting of the Board of Education will be Tuesday, November 15, 2016. Date change is due to the members attending the annual Join Conference of IASB/IASA/IASBO in Chicago. October is National Principals month. Closed Session A motion was made by Ron Anglin, seconded by Donna, that the Board enter into closed session at 08:00pm for the following purpose under the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1). Student disciplinary cases. 5 ILCS 120/2(c)(9) A roll call was taken as follows: Aye: Anglin,,, Scobbie, Seabaugh,. Motion carried. A motion was made by Ron Anglin and seconded by Donna to return to open session at 9:45pm. A roll call was taken as follows: Aye: Anglin,,, Scobbie, Seabaugh,,. Motion carried. Action following Closed Session Motion suggestion: Motion by: RON ANGLIN, second by DONNA WUJEK to Approve monthly list of classroom volunteers that have completed the necessary paperwork and background screening. Roll Call Vote: Anglin X Scobbie Seabaugh X Motion carried 7, Failed 0 2.)Motion Suggestion: Motion by Donna, second by_jeff Seabaugh to Accept the resignation of Gail Niehaus as cafeteria worker as of October 21, 2016. Scobbie Seabaugh Motion carried 7, Failed 0
3.)Motion Suggestion: Motion by _Donna, second by_ron Anglin to Approve voluntary transfer of Jean Gruelle as nighttime custodian at the high school to daytime custodian at Madison Park effective upon filling the high school nighttime position. Scobbie Seabaugh X 4.)Motion Suggestion: Motion by _Ron Anglin, second by Donna _to Approve voluntary transfer of Mike Pilger as Activities custodian at the high school To the daytime high school custodian effective upon filling the Activities custodial position. Scobbie Seabaugh Motion carried 7, Failed 0 5.)Motion Suggestion: Motion by _Ron Anglin, second by_donna to Approve Jason Cooper as High School Head Girls Soccer Coach for the 2016 2017 school year. Scobbie Seabaugh NAY Motion carried 6, Failed 1 6.)Motion Suggestion: Motion by Donna, second by Ron Anglin to Approve Chris Headrick as the High School Boys Baseball Coach For the 2016 2017 school year. Scobbie Seabaugh 7.)Motion Suggestion: Motion by Donna, second by_ron Anglin to Approve voluntary transfer of Melissa Powell from 3.5 hour position to a 6.0 hour cafeteria worker. Scobbie Seabaugh X
8.)Motion Suggestion: Motion by _Ron Anglin, second by Donna to Approve Brianne Lanthrip as a new hire to the afternoon MAKE IT program For two days a week. X Scobbie Seabaugh Motion carried 7, Failed 0 9.)Motion Suggestion: Motion by Donna, second by_ron Anglin to Approve Brianne Rogers as a new hire to the afternoon MAKE IT program For four days a week. Roll Call Vote: Anglin Scobbie Seabaugh 10.)Motion Suggestion: Motion by _Ron Anglin, second by_jeff Seabaugh to Approve the hire of Adam Brazel as fulltime (12month) night custodian At the high school. Roll Call Vote: Anglin Scobbie Seabaugh Motion carried 7, Failed 0 11.)Motion Suggestion: Motion by Donna, second by_ron Anglin to Approve hire of Devin Kindernay as fulltime (12month) activities custodian At the high school. Scobbie Seabaugh X 12.)Motion Suggestion: Motion by _Jeff Seabaugh, second by_donna to Approve 2016 2017 contracts for Administrative Team as presented. Adam Favre Doug Hoster Mark Hunt Andrea Lee Jeff Strieker Jen Thompson Scobbie Seabaugh X
13.)Motion Suggestion: Motion by _Jeff Seabaugh, second by Donna to Accept the resignation of Jeff Strieker, Superintendent effective December 31, 2016. X Scobbie Seabaugh Motion carried 7, Failed 0 A motion was made by Ron Anglin, seconded by Jeff Seabaugh, that the Board return to closed session at 09:55pm for the following purpose under the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1). A roll call was taken as follows: Aye: Anglin,,, Scobbie, Seabaugh,,. Motion carried. A motion was made by Ron Anglin and seconded by Donna to return to open session at 11:47pm. A roll call was taken as follows: Aye: Anglin,,, Scobbie, Seabaugh,,. Motion carried. There being no further business, a motion was made by Donna seconded by, Dennis Scobbie to adjourn the meeting at 11:48pm. Motion was approved by unanimous voice vote.