City of Sabin General Meeting August 15, 2006 The meeting was called to order by Gary Storms at 6:00 p.m. with the following Council members present: Bob Dablow and Lucy Fitzgerald. Shelley Poehls was not in attendance. Others present: Vern Arntson, Marlys Robley, Lois Arntson, Barb Sellent, Renee Wolf, Norm Nyland, Becky Nyland, Lou Johnson, Burl Ingeberetsen, Diane Law, Mike Law, Ronald Fitzgerald, Dan Hanson, Val Thompson, Zenas Baer, Kelsie Krein and Tom Berglind. ZENAS BAER The meeting started with Zenas Baer since he could only attend the meeting for a short time. He started with fill the vacancies of the Clerk. Since there is such a short time left on Laurie s term the council can appoint someone to finish the remainder of her term. He suggested interviewing candidates that have submitted applications. He went over what was public knowledge and can be discussed in an open meeting. He caused the council on what CANNOT be discussed as public. The public would be welcome to observe the interviews, but cannot interject information or ask questions. This information was the same for the Treasurer s position with the exception or being a resident of Sabin. There was some clarification on the ballot issue on what would happen if the issue passes and if it does not pass. Zenas then touched on the Capitol Improvement Bond. There are financing mechanisms in place and available to the city. Zenas then touched on a nuisance issue. There was a complaint petition presented by Burl Ingeberetsen. Zenas gave the city a couple of options as to how to go about deciding whether this is a valid nuisance and then how to handle the situation. Burl made it clear that his concern was strictly for the betterment of the City o Sabin. A motion was made by Gary Storms to have Roland Holm (if he is willing to do this) inspect the property in question and determine if it needs to move on to the second step or not. Bob Dablow 2nd it and the motion carried. Zenas presented an election calendar for 2006. He also did the ICNT and sent that off. Zenas was reminded about the 100% re-build letter for James and Candy Shull. He than left the meeting. ULTAG ENGINEERING The city was presented with several pay requests. The first on was for the water plant, Northern Plains, not a final payment. Ultag is still holding $3,000 until a problem with the well is taken care of. Once the final payment is received we ll enter a warranty period.
For Courterline Crossing 2 nd addition final payment request of $29,222.52 to go to the contractor. Because of the early start to the meeting it is not signed but will get the signature as soon as the contractor arrives. He turned over some ICC Forms for the cities file. It s basically a statement that says that there are no outstanding liens. A motion was made by Gary Storms to pay the final payment of $29,222.52 to the contractor contingent on him signing the document. Bob Dablow 2nd it and the motion carried. A motion was made by Gary Storms to submit through PFA the amount of $39,370.18 (not a final payment) to Northern Plains. Lucy Fitzgerald 2nd it and the motion carried. There was discussion on the yard grades. There is a place holder set for this purpose. It can either stay there and at the end put in the general fund or it could be lowered or omitted. Right now there is $85,000.00 in that fund. If it s NOT being used, it could be even lowered to 45,000.00 to lower the specials. Gary was going to talk to Roland to see if it is being used or not. It may save up to a couple $100 per lot. A motion was made by Gary Storms to pay Ultag Engineering s final payment of $7,286.17. Bob Dablow 2nd it and the motion carried. Norm Nyland asked if the city was going to get the plans as to where all the lines and shutoffs for Quarterline Crossing and he was assured that they would be getting them to the city. PREVIOUS MINUTES July 18, 2006, General Meeting A motion was made by Gary Storms to approve the minutes for the July 18, 2006, general meeting. Bob Dablow 2nd and the motion carried. July 25, 2006, Special Meeting A motion was made by Lucy Fitzgerald to approve the minutes for the July 25, 2006, special meeting. Gary Storms 2nd and the motion carried. July 31, 2006, Special Meeting A motion was made by Lucy Fitzgerald to approve the minutes for the July 31, 2006, special meeting. Gary Storms 2nd and the motion carried.
TREASURER S REPORT Amber was thanked for getting this done on such short notice. The Treasurer s Report stands as read. RECEIPTS Receipts stand as read. DISBURSEMENTS A motion was made by Lucy Fitzgerald to approve the disbursements. Bob Dablow 2nd and the motion carried. AMENDMENTS TO THE AGENDA New business E. Propane pre-buy F. Adapt-a-pet CITIZENS ADDRESS THE COUNCIL/COMMITTEE REPORTS/PUBLIC HEARINGS Park Committee: Renee Wolf reported that the new park equipment is in and being enjoyed by kids and families. The FM Crusaders raised and donated $2,500 for a sledding hill in Sabin. They were very clear that a sledding hill is the ONLY thing that that money could be spent on by this winter. Renee requested help on how to go about full filling this request since she has the money. Some suggestions were made to just pile snow instead of making a permanent hill. She was asked to go back to the Crusaders and she was pretty sure they were NOT going to change their mind. They wanted a sledding hill. Ronnie Fitzgerald offered some information that was helpful and Renee and him will continue to communicate. Safety to the sledders and the mowers were a concern. Other things that were discussed were an asphalt path around the pond in the new addition, a basketball court and maybe new playground equipment for Courterline Crossing. Planning Committee: Meet and will be meeting again. FIRE DISTRICT Set a meeting with the township for Tuesday, August 22, 2006 at 7:00 EMS-MHS EMS Commissioner, not present New Member A motion was made by Bob Dablow to approve Katie Noenig as a new member to the Sabin Rescue Squad. Lucy Fitzgerald 2nd and the motion carried. WATER DEPARTMENT
Rich Hayes, not present Open house, no date was set yet. REOX is $300/55-gallon barrel and is a cleaner that continually clean the water system and is better than polyphosphates which doesn t work as well and is not as healthy. SEWER DEPARTMENT Norm Nyland There is a $100 fine for discharging into the sanitary sewer per the City Of Sabin s ordinance. ORDINANCES Nothing to report OLD BUSINESS W/S/G According to Amber, there is no way to print a delinquent list on the water bills. It was requested that a manual list be done for each meeting. Also, maybe getting a different program that WILL print a delinquent list. Also contacting Our Town again to see what the options are. Gary was going to call Jerry at Our Town software and see if there are any answers or other options. Kelsie Krein cautioned the city on watching support time, because it can get real expensive sometimes. COMMUNITY CENTER Bob and Gary fixed the tile that fell out and Bob will get keys to keep the front doors unlocked. NEW BUSINESS Will contact applicants for the City Clerk and Treasurer s position to see when would be a good time for a group interview. Commissioner s meeting is set for August 17, 2006 Primary Election is on September 12, 2006, the council highly recommends that you vote yes to change the form of government to a hired clerk and treasurer. Interim audit. A motion was made by Gary Storm to do an audit through Eide Baily. Lucy Fitzgerald 2nd and the motion carried. Gerald Gunkel Mr. Gunkel was assessed $2,673.00 to fix his shut-offs. His pay-back is set for 5 years currently and he would like the city to do a 15 year pay-back. It s up to the city if they want to change the number of years, charge interest, etc.
A motion was made by Lucy Fitzgerald to go 10 years at 8% interest. Bob Dablow 2nd and the motion carried. Propane pre-buy, Barnesville, Farrellgas and Cenex all do the pre-buy program. Gary checked these places for his personal use and found out the prices. Dean s Bulk in Barnesville was $1.45/gallon. A motion was made by Lucy Fitzgerald to call Cenex and Dean s and find out what the prices for a pre-buy will be for the City Of Sabin. Bob Dablow 2nd and the motion carried. Amber agreed to make these calls. Adopt-a-pet Someone wants to move to Sabin and wants to know how many animals they can have per household so she can run an adopt-a-pet program. It was agreed to have Zenas Baer to look into this matter. COMMISSIONER REPORT S a. Weeds b. Parks c. Health d. Street there was a concern about some larger grain trucks traveling on 3 rd Street North. To clarify the council had looked into a truck route, but the council decided it was a concern at that time. If it continues to get worse the state can be contacted. e. Recycle f. Civil Defense 15. ADJOURNMENT A motion was made by Lucy moved to adjourn. Bob Dablow seconded and the motion carried. Respectively submitted, as transcribed from tape Becky Nyland City Clerk Approved: 9-19-2006