MINUTES Board of Education REGULAR Meeting April 27, 2015 MEMBERS PRESENT: MEMBERS ABSENT: STUDENT REPRESENTATIVE PRESENT: STAFF PRESENT: Mary Burke, Michael Flores, James Howard, Ed Hughes, Dean Loumos, TJ Mertz, Anna Moffit None Brianna Hanson Mike Barry, Jen Cheatham, Alex Fralin, Cindy Green, Nancy Hanks, Deirdre Hargrove-Krieghoff, Mike Hertting, Dan Keyser, Lisa Kvistad, Dylan Pauly, Kelly Ruppel, Andrew Statz, Barbara Lehman Recording Secretary Board action in italics (all materials provided via BoardDocs paperless system) 1. Call to Order The meeting was called to order by Vice President James Howard at 6:01 p.m. Mr. Howard recited the Vision Statement. Mr. Hughes read the resolution recognizing Makanaka Chikowero who attended the 59 th session of the commission on the Status of Women. Mr. Howard read the resolution recognizing the African American History Challenge Bowl award winners. Mary Burke and Anna Moffit, as newly elected Board members, took the Oath of Office officiated by Board of Education Clerk Dean Loumos. Election of Officers: a) James Howard asked for nominations for Board President. Dean Loumos nominated James Howard. It was moved by Dean Loumos and seconded by TJ Mertz to close nominations for Vice President. Motion unanimously carried. It was moved by TJ Mertz and seconded by Michael Flores to elect James Howard as Board President for the 2015-16 school year by unanimous acclamation. b) James Howard asked for nominations for Board Vice President. Ed Hughes nominated Mary Burke. Anna Moffit nominated TJ Mertz. It was moved by TJ Mertz and seconded by Dean Loumos to close nominations. Motion unanimously carried. Mary Burke was elected Board Vice President by a majority ballot. c) James Howard asked for nominations for Board Treasurer. Ed Hughes nominated TJ Mertz. It was moved by Dean Loumos and seconded by TJ Mertz to close nominations. Motion unanimously carried. TJ Mertz was elected Board Treasurer by unanimous acclamation. d) Dean Loumos was elected Board Clerk by unanimous acclamation. e) Mike Barry was elected Board Secretary by unanimous acclamation. 2. Approval of Minutes It was moved by James Howard and seconded by Ed Hughes to approve the minutes from the Regular meeting dated February 23, 2015. Student advisory vote was aye. Motion unanimously carried.
3. Public Appearances Terri Murphree, stated that her grandson was up for expulsion and indicated that she did not believe the Behavior Education Plan (BEP) was followed by the administration in the way it was written or intended to be used in this case. She spoke to specific instances and asked the Board to consider the whole child and how to keep him in school. She distributed copies of her statement (a copy is attached to the original of these minutes). Patrick Elliott, attorney from Freedom from Religion Foundation, asked the Board to consider adopting a resolution opposing school vouchers. He noted that other districts have taken such action and indicated how many students would qualify and asked the Board to help stop this attack on public education. There was one registration from a person who did not stay to speak requesting that her children be tutored by the Dyslexia Program named WILDD. 4. Board President's Announcements and Reports News from around the District was read into the record by President Howard expanding on the following items: Referendum passes in a landslide vote State Championship victories for four James Madison Memorial High School Teams General grants awarded by the Madison Community Foundation and the Foundation for Madison s Public Schools 5. Superintendent's Announcements and Reports Presentation of Proposed 2015-16 Preliminary Budget Dr. Cheatham and Mike Barry presented the first draft of the preliminary 2015-16 budget. Questions/Comments from the Board: Clarifying questions re: o Net result in tax levy adjustment; o Impact of increase in tax base on state aid in future budgets; o Confirmed that 2016-17 Baird projection takes into account the 5 perfect increase; o Fund balance holding at just a bit over the Board s threshold; o Options for restructuring referendum debt service over multiple years and the impact of the upcoming construction schedules; o Concern with proposed cut to Student Services and the impact on students with disabilities; o Advantages to spreading district share of Attic Angel tax impact over two years taking some pressure off the tax levy All of May would be open for submission of amendment proposals. Public comment established for Operations Work Group in May and June. Budget materials very informative and helpful. Looking forward to getting community input on the budget. Follow up: Administration would send out guidance on the amendment process in the next Weekly Update. 6. Consent Agenda 6.1: It was moved by James Howard and seconded by Mary Burke to adopt and approve all of the motions set forth in Section 6 of the electronic agenda prepared for the April 27, 2015, Regular School Board meeting exactly as said motions are written. By voting affirmatively on this motion a Board Member expresses his or her affirmative vote on each of the motions consolidated hereby, subject to any express separations that have been made by any member of the School Board. Minutes Regular Meeting Page 2 April 27, 2015
Mr. Mertz commented on item 6.11. He agreed with the purchase for Media Centers only. He asked that future supporting materials provide the number of units being purchased. Mr. Flores also commented about being attentive to strategies for getting the best price. TJ Mertz requested separation of Items 6.10 and 6.12. On the motion to approve all the consent items, with the exception of Items 6.10 and 6.12, student advisory vote was aye. Motion carried unanimously. 6.2 Requests for Diplomas 6.3 Students Seeking Approval to Work on High School Equivalency Diplomas 6.4 Requests for Shortened Day Agreements 6.5 Interim Bills 6.6 Integrating Mental Health Professionals in Schools 6.7 Madison College - High School Equivalency Diploma (HSED) Program 6.8 Saxophone Purchase for Grades 6-8 6.9 VERSIFIT Data Dashboard and Business Object Licenses renewal 6.10 Large Screen Display Stands for G1 Schools and Library Media Centers See Item 8 below. 6.11 Chromebook Laptop Computers for Seven Schools and Ten Library Media Centers 6.12 Technology for G1 School Classrooms and All School Library Media Centers See Item 8 below. 6.13 Fruit & Vegetable Program 6.14 Audit Services 6.15 2014 Interagency Agreement with Jewish Federation of Madison 6.16 2015 Interagency Agreement with Jewish Federation of Madison 6.17 Amended Contract with Capital Newspapers, Inc. 6.18 Grants and Donations (under $10,000) 6.19 Human Resources Transactions Report 7. Other Items of Business Proposed to be considered under this Consent Agenda None for this meeting. 8. Any Individual Items Identified under Section 6 of the Electronic Agenda that were Separated from the Motion Consolidating the Consent Agenda Items Item 6.10 Large Screen Display Stands for G1 Schools and Library Media Centers» Support for going ahead with LMC purchases but concerns around G1 purchases. o Not sure that the Technology Plan has been fully vetted. o Wanted to re-think classroom displays. o Possibly creating some inequities by equipping the G1 schools. Administration and other board members responded. Staff walked through the purchases and why they thought these purchases were an essential part of the Tech Plan to be successful in the first year. It was moved by TJ Mertz to reduce the expenditure in 6.10 to $15,083.00 to cover the cost of the 40 Peerless large Display Stands with castors for use in the designed LMCs. Motion died for lack of a second. It was moved by James Howard and seconded by Michael Flores to approve an award to Troxell Communications, Inc. in the total amount of $85,346.00 for 220 Peerless Large Display Stands of which 180 will be stationary for use in the designated classrooms and 40 with castors for use in the designated LMCs with funding from the Technical Services Department budget in the amount of $70,263.00 and the Common School Fund in the amount of $15,083.00. Student advisory vote was aye. Motion carried 6-1 with TJ Mertz voting no. 6.12 Technology for G1 School Classrooms and All School Library Media Centers No alternative amendment was offered. Minutes Regular Meeting Page 3 April 27, 2015
It was moved by James Howard and seconded by Ed Hughes to approve an award to Troxell Communications, Inc. in the total amount of $377,042.32 for 70" FlatScreen Smart-TV video displays and interactive projectors. It was further moved that an award be made to Camcor, Inc. in the amount of $38,293.05 for document cameras. It was further moved that an award be made to Vanguard Computers, Inc. in the amount of $6,658.24 for Samsung 40" LED Smart-TV video displays with funding from the Technical Services Division Budget in the amount of $362,465.37 and the Common School Fund in the amount of $59,528.24. Student advisory vote was aye. Motion carried 6-1 with TJ Mertz voting no. 9. Report and Action on Items that Proceeded through the Instruction Work Group: 9.1--No meeting was held in April -- no report. 9.2--Date and Possible Agenda Items for Next Work Group Meeting Next meeting--may 4. Topics Updates on Fine Arts and the Advanced Learner Plans. 10. Report and Action on Items that Proceeded through the Operations Work Group held on April 13, 2015: 10.1--2015-16 Budget Preview Report from Chairperson Ed Hughes: Budget discussion similar to budget presentation this evening. 10.2--Date and Possible Agenda Items for Next Work Group Meeting 11. Other Reports to the Board Next meeting date is May 11 to discuss health insurance, review Board policies and possibly get an update on referendum projects. 11.1--City of Madison Education Committee Meeting held on April 8, 2015 Report from Members Dean Loumos and TJ Mertz Committee had a presentation by MMSD Coordinator of Mental Health Services Jeannette Deloya about the MMSD mental health program and how it developed. There will be future discussion with the whole Board about the district s role on the City Education Committee and what issues this committee should be pursuing. The annual truancy report was also provided by Judge Koval and some changes that have been seen over time. 11.2--Student Senate Report from Student Senate member Brianna Hanson on meetings held on March 25, April 8, and April 22, 2015: Held a Board of Education Candidate Forum with Anna Moffit Student Senate primary candidates were announced election is April 30. Met with Dylan Pauly to finalize the changes to the Student Bill of Rights proposal and to review the Behavior Education Plan changes. Also had a Rotary meeting where they talked about ethics. Next meeting will be held May 6 to talk about bathroom access. Minutes Regular Meeting Page 4 April 27, 2015
11.3 Madison School & Community Recreation (MSCR) Advisory Committee 12. Other Business Report from Board Representative Michael Flores for meeting held on March 24, 2015: Had a presentation on MSCR Youth and Family Fitness. Appreciated the excitement around opening a new location for MSCR on Cottage Grove Road. Reminder that the Friends of MSCR Golf Outing and silent auction would be held on July 14. Action: 12.1 Disallowance of Claim It was moved by James Howard and seconded by TJ Mertz to disallow a claim for damages that was provided to the District on or about February 3, 2015, on behalf of CS, a minor, and NS, her parent and guardian, pursuant to Wis. Stat. 893.80. Student advisory vote was aye. Motion unanimously carried. 12.2--Old and New Business There was no old or new business. 13. Adjournment It was moved by James Howard and seconded by TJ Mertz to adjourn the meeting at 7:36 p.m. Motion unanimously carried. bl Minutes Regular Meeting Page 5 April 27, 2015