Los Gatos Union School District Minutes Regular Board Meeting August 21, 2017 Regular Session: 6:30 p.m. Thomas P. O'Donnell District Office 17010 Roberts Road Los Gatos, CA 95032-4510 A. CALL TO ORDER (6:30 p.m.) Board President,, called the meeting to order at 6:30 p.m. Staff and guests: Dianna Hill, Stephanie Young, Kelly Campbell, Kanika Karu, Kevin Kinsella, Jenn Ford, Hao Liu, Jeff Benjamin, Nancy Rollett, Francine Shore, Ryan Rosenberg, Angela Hedges, Alli Payne, and Greg Payne 1. Roll Call B. REGULAR SESSION (6:30 p.m.) 1. Flag Salute Lexington students, Havanna Schuyler and Anna Maria Malkos, led the flag salute at 6:30 p.m. They also reflected on the solar eclipse experience from earlier in the day. 2. Approval/Amendment of Agenda Motion: Trustee made the motion to revise the agenda adding a Board Comments item prior to Public Comment. Seconded by: Trustee Board President,, read a statement on behalf of the Governing Board. 3. Public Comment This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda. Public comment commenced and concluded at 6:35 p.m.
No public comments were heard. 4. Remarks & Communication This is the opportunity for community partners listed below to provide an update to the Governing Board regarding their respective organization. In accordance with the Brown Act, the Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, 3) ask clarifying questions, or 4) refer the matter to the next Board meeting agenda. Home & School Club - Blossom Hill Elementary School Home & School Club - Daves Avenue Elementary School Home & School Club - Lexington Elementary School Home & School Club - Louise Van Meter Elementary School Home & School Club - R.J. Fisher Middle School Los Gatos Elementary Teachers Association Los Gatos Union Classified Employees Association Los Gatos Education Foundation Superintendent's Report Angela Hedges spoke on behalf of the Lexington Home and School Club. Kanika Karu spoke on behalf of the Van Meter Home and School Club. Dianna Hill spoke on behalf of the Los Gatos Elementary Teachers Association. Deborah Weinstein spoke on half of the Los Gatos Education Foundation. Superintendent Dr. Abbati shared that Opening Day on August 14, 2017 featured keynote speaker Clay Roberts who spoke about adult role models and encouraging building developmental assets for students. She also noted traffic was reduced on the first day of school, August 17, 2017, and thanked Safe Routes to School Coordinator Karen Briones and the Town of Los Gatos for sponsoring the red Safe Routes to School wrist bands. Dr. Abbati also shared the excitement around the solar eclipse and thanked the teachers and staff for helping make the opportunity possible for our students and staff. C. CONSENT AGENDA (6:40-6:45 p.m.) Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda. Superintendent Dr. Abbati stated the minutes had been corrected and more clarity was provided in the Professional Development plan. Motion: Trustee made the motion to approve the Consent Agenda as presented. Seconded by: Trustee
1. Minutes The minutes for the Regular Board Meeting, June 12, 2017 and Special Board Meetings June 12, 14, and 22, 2017, are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented. 2. Warrant Register The warrant register for the months of June and July are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. 3. Service Contracts The service contracts as of August 11, 2017 are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the service contracts for the payment of services as presented. 4. Personnel Report The personnel report as of August 21, 2017, along with recognition of 2017-2018 reclassified certificated employees, is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented. 5. Bequests and Grants for 2017-2018 School Year The bequests and grants for the 2017-2018 school year are presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the reference grants as presented. 6. Williams Uniform Complaints Quarterly Report The Williams Uniform Complaints Quarterly Report as of June 30, 2017 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR, and the Superintendent that the Governing Board approve the report as presented. 7. Resolution #01-17-18, Adoption of Gann Limit Appropriations Resolution #01-17-18 Adoption of the Gann Limit Appropriations is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board adopt Resolution #01-17-18 as presented. 8. Resolution #02-17-18 Authorization to Purchase Master Contract #2015-16-006 Resolution #02-17-18, Authorization to Purchase Off Master Contract #2015/16-006 Awarded By and Between Corona-Norco Unified School District and Southwest School and Office Supply, is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve for authorization to purchase off the master contract #2015-16-006 in Resolution #02-17-18 as presented.
9. Resolution #03-17-18 Designating Authorized Agents to File Documents for Construction Projects Resolution #03-17-18 Designating Authorized Agents to File Documents for Construction Projects presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board adopt Resolution #03-17-18 as presented. 10. Disposal of Surplus Equipment The disposal of surplus equipment as of July 31, 2017 is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the surplus list as presented. 11. Revised Comprehensive Fee Schedule - Effective September 1, 2017 A revised Comprehensive Use of Facilities Fees and Restrictions is presented to the Governing Board for approval and action. It is the recommendation of the Chief Business Official and the Superintendent that the Governing Board approve the Comprehensive Use of Facilities Fees & Restrictions effective September 1, 2017 as presented. D. STRATEGIC INITIATIVE #3: OPERATIONS 1. Facilitron Online Facility Use Management - Contract (6:45-7:00 p.m.) Chief Business Official, Tom Gray along with Jeff Benjamin, CEO of Facilitron, will provide information regarding the online platform services and contract for reserving facilities within the Los Gatos Union School District. This is an action item. Chief Business Official, Tom Gray, introduced Facilitron CEO, Jeff Benjamin, at 6:56 p.m. Mr. Benjamin commenced his presentation at 6:57 p.m. and concluded at 7:04 p.m. Board clarifying questions commenced at 7:04 p.m. and concluded at 7:12 p.m. No public comments were heard. Motion: Trustee made the motion to approve the service contract as presented. Seconded by: Trustee 2. Fisher Fields Project Bid and Update (7:00-7:20 p.m.) Chief Business Official, Tom Gray, along with Rick Kramer, consultant with Kramer Project Development Company, Inc., will update the Governing Board on the bid opening for Fisher Fields that occurred on July 27, 2017. District staff seeks direction from the Governing Board. Action may be taken.
Chief Business Official, Tom Gray, introduced consultant, Rick Kramer, and Director of Maintenance and Operations, Neal Lansing, at 7:13 p.m. Mr. Kramer commenced his presentation at 7:14 p.m. and concluded at 7:20 p.m. Board clarifying questions commenced at 7:21 p.m. and concluded at 7:42 p.m. Public comment commenced at 7:42 p.m. and concluded at 7:54 p.m. The speakers were Mike Hobson, Rick Olesek, and Phil Knopf. Board deliberation commenced at 7:54 p.m. and concluded at 8:09 p.m. Motion: Trustee made the motion to award contracts A, B, C, and D for the Fisher Field Restoration Project in Appendix A at the bid amounts totaling $4.6 Million, and to approve a subsequent scope reduction for the Project setting the budget at $3.2 Million and direct staff to pursue deductive change orders to align the Project cost with the budget. Seconded by: Trustee Superintendent Dr. Abbati thanked Los Gatos Little League for their collaboration over the past several years and asked for direction from the Governing Board, specifically requesting bringing forth other solutions for the baseball community. The Governing Board was supportive of a possible future project. No 3. Los Gatos Union School District Unaudited Actuals for Fiscal Year 2016-2017 (7:20-7:35 p.m.) Chief Business Official, Tom Gray will present the LGUSD 2016-2017 Unaudited Actuals Report to the Governing Board as required by Education Code before its submission to the California Department of Education. This is an action item. Chief Business Official, Tom Gray, along with Business Services Analyst, Trinh Tran, commenced their presentation at 8:12 p.m. and concluded at 8:38 p.m. Board clarifying questions commenced at 8:38 p.m. and concluded at 8:39 p.m. Motion: Trustee made the motion to approve the 2016-2017 Unaudited Actuals Report as presented. Seconded by: Trustee E. STRATEGIC INITIATIVE #2: TEACHING 1. Los Gatos Union School District Proposed 3-Year Professional Development Plan for 2017-2020 (7:35-7:55 p.m.)
Arcia Dorosti, Director of Curriculum, Instruction and Assessment will present the Los Gatos Union School District Proposed 3-Year Professional Development Plan for 2017-2020 to the Governing Board for informational purposes only. Board President,, called for a break at 8:39 p.m. The meeting was reconvened at 8:43 p.m. Director of Curriculum, Instruction and Assessment, Arcia Dorosti, commenced his presentation at 8:44 p.m. and concluded at 8:53 p.m. Board clarifying questions commenced at 8:53 p.m. and concluded at 8:59 p.m. Public comment commenced at 9:00 p.m. and concluded at 9:02 p.m. The speaker was Dianna Hill. F. BOARD ITEMS (8:00-8:30 p.m.) 1. Board Comments There were no Board comments. 2. Subcommittee Reports of the Board of Trustees There were no Board subcommittee reports. 3. Correspondence Candidates for County Committee Vacancy - Districts 1 and 5 There was a brief discussion regarding representation on the County Committee. 4. LGUSD Governance and Planning Calendar This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year. 5. Future Board Meetings Special Board Meeting (Retreat) - August 28, 2017 at 4:00 p.m. Regular Board Meeting - September 18, 2017 at 6:30 p.m. Regular Board Meeting - October 16, 2017 at 6:30 p.m. Special Board Meeting - October 23, 2017 at 6:30 p.m. Regular Board Meeting - November 13, 2017 at 6:30 p.m. Organizational and Regular Meetings - December 11, 2017 at 6:00 and 6:30 p.m. Superintendent Dr. Abbati asked the Governing Board to plan on Closed Session at 4:00 p.m. on August 28, 2017.
G. ADJOURNMENT (8:30 p.m.) Board President,, adjourned the meeting at 9:04 p.m. Respectfully Submitted, Approved and ordered into proceedings of the LGUSD on September 18, 2017 Diana G. Abbati, Secretary Board of Trustees, Clerk Board of Trustees Date