A guideline to receive a student status of residence

For those who have Chinese, Burmese, Bangladeshi, Mongolian, Vietnamese, Sri Lankan and Nepalese nationality For those who decide to enroll at AGU and who have no status of residence For enrollees A guideline to receive a student status of residence If you do not have a status of residence, you or your representative who lives in Japan are required to apply for the issuance of a Certificate of Eligibility (CoE) at a regional immigration bureau. After receiving the certificate, you are required to apply for a student status of residence at the Japanese embassy or consulate in your home country. It takes approximately 1.5-2 months after applying to receive a Certificate of Eligibility issued by the Immigration Bureau of Japan if it is approved, so please plan and apply accordingly. Please note that the Certificate of Eligibility is valid for 3 months after it has been issued. If you or your representative (your relative/guarantor) would like to apply for a Certificate of Eligibility then documents created by AGU will be required, so please contact the International Center of your campus promptly. If you reside outside Japan and would like AGU to apply for a Certificate of Eligibility, we will apply at the immigration bureau. AGU takes no responsibility if the application is not approved. <Deadlines for sending documents/data to the International Center (IC)> 1st deadline: December 11, 2018 2nd deadline: December 20, 2018 3rd deadline: February 15, 2019 <Application procedure before you arrive in Japan> 4 Student 5 Japanese embassy/consulate in your home country 1 AGU International Center 2 Immigration Bureau of Japan 3 Step1 Sending required documents for applying for a Certificate of Eligibility representative request (applicant IC) Please send all the required documents for representative request listed in the following table to the International Center in each campus via EMS or any international delivery service, such as FedEx, DHL, UPS, etc. which has a package tracking service (1). Please be aware that it may take time to have the Certificate of Eligibility issued if there is inadequate documentation. Moreover, the Immigration Bureau of Japan may see fit to request additional documents. Step2 Sending Certificate of Eligibility (IC applicant) AGU will apply for a Certificate of Eligibility on your behalf (2). After the certificate is issued (3), The International Center will send the Certificate of Eligibility (or the notification of the result) to the applicant s residential address via EMS (4). * Generally, it takes 1.5-2 months for a notification from the immigration bureau. Step3 Apply for student visa (applicant nearest Japanese Embassy or consulate) After you have received the Certificate of Eligibility, apply for a student visa at the Japanese Embassy or consulate in your home country (5). The Certificate of Eligibility expires in 3 months. Please come to Japan after your student visa is issued. To those who are of Chinese nationality, please follow the procedure in the website below. Embassy of Japan in China http://www.cn.emb-japan.go.jp/consular_j/visa_shikaku_j.htm

Contact information/address for sending the application documents: International Center in each campus Aoyama campus Address: Aoyama Gakuin University International Center Certificate of Eligibility section 4-4-25 Shibuya, Shibuya-ku, Tokyo, Japan 150-8366 Telephone number: +81-3-3409-8462 Sagamihara campus Address: Aoyama Gakuin University International Center Certificate of Eligibility section 5-10-1 Fuchinobe, Chuo-ku, Sagamihara-shi, Kanagawa, Japan 252-5258 Telephone number: +81-42-759-6034 Email: international@iec.aoyama.ac.jp

For those who have Chinese, Burmese, Bangladeshi, Mongolian, Vietnamese, Sri Lankan and Nepalese nationality For those who decide to enroll at AGU and who have no status of residence Required documents for applying for Certificate of Eligibility Representative Request form Required documents No 1 Certificate of Details Eligibility Print out the form on page 5 of this guideline and fill out completely. Representative Request form Refer to the examples and fill out completely the section For applicant part 1 part 3, (Excel File). E-mail the Excel data (international@iec.aoyama.ac.jp), print out the documents and send them via international delivery service. Rename the file: Name of faculty/graduate course + Name in English.xls 2 Application For Certificate of *For 4, 6, 15, 17, 18, and 19 in For applicant part 1 - part 3, you will not be able Eligibility to fill out these parts using excel. Print out the document and circle your answers (Immigration Bureau of Japan with a black pen. form) *For 26 (3) ④Annual income, fill out the exchange rate and the amount in Japanese Yen. *If the supporter for the expenses has no occupation and has no annual income, please draw a double line over Annual income and write Savings amount and then fill out the exchange rate and the savings amount in Japanese Yen. ① Photocopy the information page of your passport which includes the passport number, date of birth and photograph 3 Photocopy of your Passport ② (If you have visited Japan in the past) photocopy the page with your most recent landing permit or the most recent status of residence showing the period of your visa 2 Clear photographs taken within 6 months of the application date 4 ID photographs x 2 (do not attach to the application form) 4 cm high, 3 cm wide Upper body with no head covering (unless it is for religious or medical reasons) Plain white or blue background *Write your faculty/graduate school and your full name on the back. All of the following documents which apply to you [If the student is self- certifying the supporting] 5-A Documents ability to pay the expenses during stay An original certificate of deposit balance or photocopies of all pages of the passbook associated with the student s bank account (If you are receiving a scholarship) the original scholarship award letter. Tax Statement (源泉徴収票, Gensen Choshu Hyo) for the past year (if you have worked part-time for over 1 year) Documents certifying income or assets in your home country (if you are using your own income or assets)

5-B [If the supporter resides outside Japan] Documents certifying the ability to pay the expenses during the student s stay All of the following documents 1Letter of Financial Support ( 経費支弁書, Keihi Shibensho) The supporter s full name, signature and Inkan (or signature) is required 2An original statement of the supporter s deposit balance and income (as many of the following documents as you can submit) Certificate of deposit balance, income certificate (for the past 3 years), tax payment certificate (for the past 3 years) 3The original copy of a proof-of-employment letter from the supporter s employment If the supporter is self-employed, a business registration certificate or tax certificate, etc. is required 4The original document certifying the relationship of the student and the supporter e.g. certificate of family relations, Residence Certificate, an official copy of family register 5Documents to prove the ability to support expenses during stay (a) If the expenses are paid by overseas remittance Proof of payment (b) If someone else is supporting the expenses and bringing the expenses from outside Japan- (If a foreigner): a document to certify his/her identity such as residence card etc.; (If Japanese): a photocopy of a driver s license or health insurance card. 5-C [If the supporter resides within Japan] Documents certifying the ability to pay the expenses during the student s stay The following documents 1 Letter of Financial Support ( 経費支弁書, Keihi Shibensho) The supporter s full name, signature and Inkan (or signature) is required 2 Supporter s proof-of-residence in Japan Photocopy of the Supporter s Residence Card (front and back page) and Residence Certificate ( 住民票, Jumin Hyo) 3 Document(s) to prove the supporter s income Tax Certificate ( 課税証明書, Kazei Shomeisho) (where gross income is stated) (for the past 3 years) Tax Statement ( 源泉徴収票, Gensen Choshu Hyo) Tax Return (copy) ( 確定申告書, Kakutei Shinkokusho) An original deposit balance certificate (also attach document(s) showing the source of income such as a certificate of employment or tax certificate, etc.) 4 Proof of payment 5 An original document certifying the relationship of the student and the supporter e.g. certificate of family relations, Certificate of Residence ( 住民登録票, Jumin Torokuhyo), an official copy of the family register ( 戸籍謄本, Koseki Tohon)

6 Documents certifying the educational background [For enrolling in undergraduate school] High school graduation certificate (expected) and transcript [For enrolling in graduate school] College/University graduation certificate (expected) and transcript [If you are currently in or have been to a Japanese language school] Certificate of completion and attendance certificate from your Japanese language school together with the documents certifying your educational background * If you have a diploma, refer to the notes (2) below. 7 Reason for applying for a Certificate of Eligibility 8 International Reply Coupon Documents regarding the 9 intention and ability of study *If your attendance rate is less than 80%: Fill out a statement noting the reasons with evidence (objective documents) in 7. Reason for applying for a Certificate of Eligibility Fill out the reasons for studying abroad in Japan, the things you would like to study at AGU, your schedule after graduation etc. Date and signature are required. Refer to the examples. Stamp coupons can be purchased at post offices in each country. Please send the required amount of coupons depending on where AGU has to send the documents to. Asia: 11 coupons Other countries: 13 coupons Please enclose a memorandum if you are in a country which does not sell coupons. If you wish us to send within Japan, please enclose postal stamps for JPY 1,400. Please submit if it applies to you 1 Academic Record For students from China, high school ( 高中 ) academic results, and if you have taken the unified entrance examinations for universities ( 高考 ), please submit your results notification 2 Documents to prove applicant's background

<Notes> (1) All the photocopies listed above are required to be clear, single-sided, and of A4 size. (2) If you only have the original documents to submit and would like to have the documents returned, please enclose the Application for the Return of an Original Copy of a Certificate form ( 証明書原本返却願届 ) together with the documents, otherwise the documents will not be returned. The Application for the Return of an Original Copy of a Certificate form can be downloaded from the International Center s International Students website (for enrollees). (3) The immigration bureau may require you to submit additional documents besides those listed above. (4) If you have studied in Japan in the past, please be sure to submit your certificate of attendance and transcript. If your attendance rate is less than 80%, submit a statement noting the reasons together with evidence (objective documents). (5) For 5 on the table above, be sure to submit all the required documents according to the applicable criteria in 5-A/5- B/5-C. (6) If you should make a mistake, draw a double line over the error, and then place your Inkan (or signature) over the mistake (correction fluid or tape may not be used). (7) If your documents are in any language besides Japanese or English a translation into Japanese is necessary. Please have the item translated and have the following information noted 1the translation date 2the translator s name 3the translator s address 4the translator s telephone number 5the translator s signature, on a blank space of the document. The applicant themselves may translate the documents. (8) All certificates are required to include issuer s title and full name / issuing authority s location, telephone number and fax number. (9) Documents issued are valid only for a certain time period. It may take several days after AGU receives your documents to submit them to the immigration bureau, so please be sure to check when your documents were issued. For documents issued within Japan they are valid for up to 3 months from the issue date. For documents issued outside of Japan they are valid for up to 6 months from the issue date. (10) Please do not use staples, only paper clips. *For Students of Chinese Nationality (1) Please submit a copy of the Household Register ( 戸口簿, Hukouben) including the page with the household address. (2) Regarding proof of graduation from universities in China (including colleges); if possible please submit the original of the academic certification report issued by China Higher-education Information and Student Information: CHSI or China Academic Degree & Graduate Education Development Center: CDGDC (3) For students who graduated from senior high school in China ( 高中 ) and have taken the unified entrance examinations for universities ( 高考 ), please submit your results notification issued by CDGDC (certificate stating your scores from 高考 ) if possible. (4) Please do not abbreviate the address in China (e.g. 中国 省 市 ( 県 ) 号 )

Date of acceptance year month day 在留資格認定証明書 代理申請依頼書 Certificate of Eligibility (CoE) Representative Request * AGU takes no responsibility if the application is not approved, as the Ministry of Justice judges the approval of Certificate of Eligibility. * If you only have the original documents to submit and would like to have the documents returned, please enclose the Application for the Return of an Original Copy of a Certificate form (証明書原本返却願届) together with the documents, otherwise the documents will not be returned. 受験番号 Examinee Number 入学予定の学部 / 研究科 Faculty / Graduate School 学部 研究科 Faculty/Graduate School 学科 専攻 Department/Major 氏 名 (漢字) Name in Kanji 姓 Family Name 名 First Name 氏 名 (カタカナ) Name in Katakana 姓 Family Name 名 First Name 氏 名 (ローマ字) Name in English 姓 Family Name 名 First Name 住 所 (ローマ字) Address in English 郵便番号 Postal Code * 在留資格認定証明書 の郵送先 The address to which CoE will be sent 電話番号 Telephone Number 国番号 Country Code 携帯電話 Mobile Phone 国番号 Country Code Eメール E-mail 過去に在留資格認定証明書 ない No 交付申請をしたことがある ある Yes 申請時期 該当するものにチェック Have you ever applied for CoE in the past? *Check the corresponding box ある場合 その審査結果 不許可の場合 その理由 [ ある Yes 可申請 を行い 不許可になっ ある場合 申請した手続名[ たことがある If Yes, which did you apply for? 証明書原本返却について The return of original document(s) Not approved ] 不許可になった場合 その理由を記入 [ Paid 不許可 Approved ] 可申請 や 在留資格変更許 ①納入済 月 Month The reason for not being approved ない No 授業料の納入 Payment of Tuition Fee Year 許可 If Yes, the result of the approval was 過去に 在留資格更新申請許 Have you ever applied for a change of status of residence and/or an extension of period of stay and it was not approved? 年 Application date 年 月 Year Month The reason for not being approved ] 日 海外送金 Day ②納入予定 年 月 日 海外送金 Expected date for payment Year Month Day 日本国内からの入金 Overseas Remittance Paid from within Japan 日本国内からの入金 Overseas Remittance Paid from within Japan 希望する 必ず 証明書原本返却願届 を同封すること Will apply (Be sure to enclose an Application for the Return of an Original Copy of a Certificate form ) 希望しない Will not apply

[Application document checklist] Please prepare all the documents from 1 through 8 (also 9 if you wish to request for this) and check the box after you have enclosed the necessary documents. In addition, please enclose documents which indicate the reasons for not being approved if you had ever had your application disapproved by the Immigration Bureau of Japan, such as Certificate of Eligibility, change of status of residence, extension of period of stay, etc. 1 Certificate of Eligibility Representative Request form (this form) 2 Application For Certificate of Eligibility (For applicant part 1 part 3) 3 Photocopy of your passport (the information page with your photograph) 4 ID photographs x 2 (write your faculty/graduate school and your full name on the back) 5 Documents certifying the ability to pay the expenses ( )A. If the student is self-supporting ( )B. If the supporter resides outside Japan (Letter of financial support is also required) ( )C. If the supporter resides within Japan (Letter of financial support is also required) 6 Documents certifying the educational background 7 Reason for applying for a Certificate of Eligibility 8 International Reply Coupon Asia: 11 coupons Other countries: 13 coupons 9 Application for the Return of an Original Copy of a Certificate (if you wish to request this) Address for sending the application documents: International Center in each campus Aoyama campus Address: Aoyama Gakuin University International Center Certificate of Eligibility section 4-4-25 Shibuya Shibuya-ku, Tokyo, Japan 150-8366 Telephone number: +81-3-3409-8462 Sagamihara campus Address: Aoyama Gakuin University International Center Certificate of Eligibility section 5-10-1 Fuchinobe Chuo-ku, Sagamihara-shi, Kanagawa, Japan 252-5258 Telephone number: +81-42-759-6034 Email: international@iec.aoyama.ac.jp

証明書原本返却願届 Application for the Return of an Original Copy of a Certificate 高等学校や大学の卒業証明書 ( または卒業見込証明書 ) 学業成績証明書 事業登録証等の原本を同封し 返却を希望する場合は 書類名と返却先住所を明記のうえ その他留学ビザの申請に必要な提出書類と一緒に提出してください 証明書原本返却願届 の提出がない場合 原本は返却しません 国際センターが在留資格認定証明書申請等のため入国管理局に書類の原本を提出した場合 返却してもらうことはできません 国際センターに書類を送る際には 原本の返却が必要かどうか よく確認してから送ってください If you enclosed original document(s) such as: graduation certificates (or certificates of expected graduation); academic transcripts from high school; business registration certificates and you would like the certificate to be returned, write the name of the document(s) and the return address clearly on this form and submit it with the other application documents. We will not return the original copies of certificates unless you submit the Application for the Return of an Original Copy of a Certificate form. The Immigration Bureau of Japan will not return the original copies of the certificates unless you submit the Application for the Return of an Original Copy of a Certificate form. Please make sure to check whether you need the original copies back or not before you send the documents to the International Center. 青山学院大学国際センター宛 To: The International Center, Aoyama Gakuin University 受験番号 Examinee Number 入学予定の学部 学科 / 研究科 Faculty/Department/Graduate School 氏名 Full Name 年月日 Year Month Day フリガナ Full name in Katakana 返却希望書類名 Name of document(s) 返却希望理由 The reason you wish the document(s) to be returned 注意事項 国際センターに提出した書類の原本は 入学年の 3 月末以降に行われる初頭オリエンテーション当日に返却します ただ し やむを得ない事情により それより前に返却を希望する場合 所属キャンパス国際センターに相談してください <<Notes>> The original copies will be returned at the beginning of the year orientation around the end of March. If you would like your documents returned earlier due to unavoidable circumstances, please contact the International Center. 以上

20XX 年 X 月 XX 日 Year Month Day 東京入国管理局長殿 To: Director-General of the Immigration Bureau 在留資格認定証明書交付申請についての理由書 Reason for application of Certificate of Eligibility 氏名 ( 自筆 ) Full name (handwritten) 印 Inkan (or signature) 本文記入箇所 Enter text here つきましては 在留資格認定証明書交付申請についてご許可いただきますようよろしくお願い申し上げます Therefore, I would appreciate your permission to apply for a Certificate of Eligibility. 以上

本文記入箇所に関する注意点 [Important points to consider when filling out the reasons for your CoE application] 以下の (1)~(3) をバランスよく盛り込みながら A4 用紙 1 枚程度に復学を希望する理由をまとめてく ださい Please summarize the reasons on an A4 size paper why you wish to study abroad, with an equal emphasis on all three parts. (1) 日本へ留学を希望した理由 The reason you wish to study abroad in Japan (2) 学習 研究内容 Study/Research contents 青山学院大学への留学目的 Your purpose in studying at AGU 学部 / 研究科の専攻に関する研究テーマ Your research theme related to your faculty/graduate school s major (3) 卒業後の進路 ( 希望や予定 ) Your career after graduation (your hopes and plans) 日本での留学経験をどのように活かすか How will you make use of your experience of study abroad in Japan? (2) に記載の学部 / 研究科での研究テーマと進路先との関連 The connection with your research theme stated in (2) and your future goals