THE CORPORATION OF THE COUNTY OF PRINCE EDWARD JULY 20th, 1998 7:30 p.m. SHIRE HALL Picton, Ontario A meeting of the Prince Edward County Council was held on July 20th, 1998 at 7:30 p.m. with the following members: Mayor Councillors Ward 1 (Picton) Ward 2 (Bloomfield) Ward 3 (Wellington) Ward 4 (Ameliasburgh) Ward 6 (Hallowed) James Taylor, Q.C. Ross Cronkwright Paul Morris Michelle Gilboord Robert Rutter Bill Barber Robert Bell Debbie Ruston Keith MacDonald George Vincent Ward 7 (Hillier) Peggy Burris Ward 8 (North Marysburgh) Frank Smith Ward 9 (South Marysburgh) Ian Balsillie Ward 10 (Sophiasburgh) Kevin Gale Walter Pulver Absent: Ward 5 (Athol) Glendon Green Call to Order Motion 98-1 Moved by Michelle Gilboord THAT the minutes of the meeting held on June 11th, 1998, June 15th, 1998 (2:00 p.m.), June 15th, 1998 (7:30 p.m.), June 18th, 1998 and July 14th, 1998 be approved as amended.
-2- Petitions & Communications: PART 1 - Consent Agenda 1. Letter from Mrs. King - circulated in packages 2. Committee of Adjustment Report, June 10, 1998 - circulated as information 3. Committee of Adjustment Report, July 8, 1998 - circulated as information Correspondence Received - Administrator s Office List circulated in Council packages. Unfinished Business - none at this time. Accounts - Motion 98-2 Moved by Kevin Gale Seconded by Ian Balsillie THAT the accounts presented in the amount of $1,191,310.15 for the month of June, 1998 be approved for payment. New Business - none at this time. Deputation s: PART 2 - Regular Agenda 1. Mr. Chris Billard spoke on the Hall Rental Contract for the Ward Town Halls and the fee structure that has been approved. Mr. Billard had submitted a letter to Council outlining his concerns, this letter was circulated for Council Members in their packages. Mr. Billard was invited by Councillor Burris to attend the next Recreation and Culture Meeting and further discuss the concerns raised in his letter. 2. Mr. Randy Ellis from the Prince Edward County Community Development Corporation presented a Economic Development Activity report for the quarter ending June 30th, 1998.
-3-3. Myma Wood representing the Prince Edward County Field Naturalists, addressed Council on the use of Dombind on the roads within our County. Ms. Wood presented a report on dust suppressants on Sowyer s Lake Road, the County of Haliburton, prepared for the Council of the Municipality of Anson, Hinden and Minden Townships by the Sowyer s Lake Rate Payers, October 1993. Petitions and Communications: Circulated in Packages: Unfinished Business - none at this time. Motion 98-3 Moved by George Vincent Seconded by Ross Cronkwright THAT the provisions of the Procedural By-law be hereby waived concerning the reconsideration of a matter for the purpose of allowing a deputation by Anne Tyler of Friends of the Animals concerning the appointment of an animal control officer for the Corporation of the County of Prince Edward. A recorded vote was requested by Councillor Gilboord. In Favour Opposed To BALSILLIE, Ian BARBER, Bill BELL, Robert BURRIS, Peggy CRONKWRIGHT, Ross GALE, Kevin GILBOORD, Michelle GREEN, Glendon - absent MACDONALD, Keith MORRIS, Paul PULVER, Walter RUSTON, Deborah RUTTER, Robert SMITH, Frank VINCENT, George MAYOR, TAYLOR, James Status of Motion LOST
Motion 98-4 Moved by Paul Morris Seconded by Michelle Gilboord -4- THAT the report of the Social Services Committee from its meeting of June 17th, 1998 be adopted as presented. Motion 98-5 Moved by Paul Morris Seconded by Debbie Ruston THAT the report of the Social Services Committee from its meeting of July 15th, 1998 be adopted as presented. Motion 98-6 Seconded by George Vincent THAT the report of the Planning Committee from its meeting of June 17th, 1998 be adopted as presented. Motion 98-7 Seconded by Ross Cronkwright THAT the report of the Planning Committee from its meeting of July 8th, 1998 be adopted as presented. Motion 98-7(a) Moved by Robert Bell Seconded by Bill Barber THAT the report of the Planning Committee dated July 8, 1998, be hereby amended by deleting the motion which established the conveyance cost of a property. LOST /
Motion 98-8 Seconded by Peggy Burris -5- THAT the matter of a policy of conveyance of property contained in a road allowance be referred to the Planning Committee for consideration. Motion 98-9 Moved by Robert Bell Seconded by Kevin Gale THAT the report of the Public Works Committee from its meeting of June 18th, 1998 be adopted as presented. Motion 98-10 Moved by Robert Bell THAT the report of the Public Works Committee from its meeting of July 16th, 1998 be adopted as presented and amended. Motion 98-10 (a) Moved by Michelle Gilboord Seconded by Paul Morris THAT the report of the Public Works Committee from its meeting of July 16, 1998, be amended by deleting the motion contained in item 3.6 authorizing the continued use of Dombind. Motion 98-11 Moved by Walter Pulver Seconded by George Vincent THAT the report of the Protective Services Committee from its meeting on July 2nd, 1998 be adopted as presented.
-6- Motion 98-12 Moved by Peggy Burris THAT the report of the Recreation and Culture Committee from its meeting of July 2nd, 1998 be adopted as presented. Motion 98-13 Moved by Michelle Gilboord THAT the provisions of the Procedural By-law be hereby waived concerning the time limit restriction imposed on meetings of Council and Committees to allow this meeting of Council to continue beyond the three hour limit. Councillor Paul Morris declared a potential pecuniary interest with Section 8 of the July 14th, 1998 minutes as he is a member of the Hospital Auxiliary and for this reason Councillor Morris refrained from voting on the adoption of the minutes. Motion 98-14 Seconded by Peggy Burris THAT the report of the Finance and Administration Committee from its meeting of July 14th, 1998 be adopted as presented, and amended. Motion 98-14 (a) Moved by Kevin Gale TO amend the Finance & Administration Committee Meeting minutes of July 14, 1998, to delete motion 4.1 which reads: That the request of the Picton Business Improvement Area Board of Management be tabled until budget time 1999, and that the Board be requested to come forth at that time with a business plan to show their agenda for creating extra revenue for themselves.
New Business -7- Motion 98-15 Seconded by Michelle Gilboord THAT Councillor Smith be hereby authorized to follow up with the Prince Edward County Memorial Hospital Board of Governor the issue concerning the appointment of members of Council to the Hospital Board as provided in the agreement between the Corporation and the Hospital Board. Motion 98-16 Moved by Peggy Burris Seconded by George Vincent THAT Councillors Bell, Green and MacDonald be hereby appointed to the Prince Edward Region Conservation Authority for the term of the present Council. Motion 98-17 Moved by Paul Morris Seconded by Robert Bell THAT Councillor Barber be hereby appointed to the Bay of Quinte Remedial Action Plan- Quinte Watershed Clean-up. Motion 98-18 Moved by Robert Bell Seconded by Frank Smith THAT the parcel of vacant land owned by the County of Prince Edward and to be conveyed to John Mulder, being part of the Road Allowance between Concession Two Produced West of Green Point and Irvine Gore and Part of Lot 75, Irvine Gore, Township of Hallowed now in the Municipality of the County of Prince Edward, designated Parts 1 and 2 on Plan 47R-6756, is hereby declared to be property surplus to the needs of the County.
-8- Motion 98-19 Moved by Michelle Gilboord Seconded by Paul Morris THAT in accordance with the recommendations of the Prince Edward-Lennox and Addington Joint Services Committee from its meeting of July 16th, 1998, the appointment of Bill Downham as Manager, Ontario Works, Prince Edward be hereby confirmed. Motion 98-20 Moved by Paul Morris Seconded by Michelle Gilboord THAT the contract positions of the Prince Edward Ontario Works Department be hereby extended on a monthly basis until such time as the transfer of employment can be completed to the County of Lennox and Addington in conjunction with the agreement between the Corporation of the County of Prince Edward and the County of Lennox and Addington for the consolidation of Social Services and that such extension not extend beyond December 31st, 1998. Motion 98-21 Moved by Robert Bell Seconded by Debbie Ruston THAT as the result of interviews of public works department employees for positions identified on the accepted public works organizational chart by K. MacDonald, Vice Chair of the Public Works Committee, Steve Carroll, Director of Public Works and Brian McComb, Director of Planning Services, the following are hereby confirmed: Roger McCaw - Roads Manager Leon Quaiff - Area Roads Supervisor, Picton Wilson Bulpit - Area Roads Supervisor, Sophiasburgh Brian Read - Waste Management and Area Roads Supervisor, Ameliasburgh Doug Bedchamber - Assistant Roads and Properties Supervisor
Motion 98-22 Moved by Michelle Gilboord Seconded by Bill Barber -9- THAT the Chief Administrative Officer be hereby authorized to sign a lease between the Corporation of the County of Prince Edward and Wells Ford (Stirling) being the least expensive of three quotes submitted at $420.00 per month for three years. Motion 98-23 Moved by Ross Cronkwright Seconded by Paul Morris THAT the following by-laws be read a first, second and third time and finally passed: a) A By-Law to Appoint Members to the County of Prince Edward Public Library Board. b) A By-Law to Appoint Valuers of Livestock and Poultry for the Corporation of the County of Prince Edward. c) A By-Law to establish a charge for the services of the Corporation s Livestock and Poultry Valuers. d) A By-Law to Amend By-Law No. 983 for the Ward of Hallowed, Mulder. e) A By-Law to Amend Comprehensive Zoning By-Law No. 1056 for the Ward of Sophiasburgh, Dorenberg. f) A By-Law to Amend Comprehensive Zoning By-Law No. 1056 for the Ward of Sophiasburgh, Kereluk. g) A By-Law to Amend Comprehensive Zoning By-Law No. 1205-90 for the Ward of Ameliasburgh, Acheson. h) A By-Law to Amend By-Law No. 77-5 for the Ward of North Marysburgh, Vandusen. i) A By-Law to Amend Comprehensive Zoning By-Law No. 77-5 for the Ward of North Marysburgh, MacDonald. j) A By-Law to Amend By-Law No. 983 for the Ward of Hallowell, Koopmans. k) A By-Law to Amend By-Law No. 77-5 for the Ward of North Marysburgh, Gebele. l) A By-Law to Amend By-Law No. B-430 for the Ward of Athol, Flarvey. m) A By-Law to Amend By-Law No. 1056 for the Ward of Sophiasburgh, Post. Motion 98-24 Seconded by Bill Barber THAT the following by-law be read a first, second, and third time and finally passed: A By-Law to authorize the entering into by the County of a subdivision agreement with Talbot Meadows Development Corporation in respect of certain lands adjoining Ackerman Street in Ward 1.
-10- Motion 98-25 Moved by Debbie Ruston Seconded by Robert Beil THAT the following By-Law be read a first, second and third time and finally passed: A By-Law for disposal of surplus lands within the Corporation of the County of Prince Edward. Motion 98-26 Seconded by Peggy Burris THAT the following By-Law be read a first and second time: A By-Law setting out additional areas of the County of Prince Edward to be served with Hydro Electric Power by the Prince Edward Public Utilities Commission. Motion 98-27 Moved by Peggy Burris Seconded by Ian Balsillie THAT the spreading of Dombind within the County of Prince Edward be stopped immediately until the results of the environmental study are released and the Public Works Department staff and Public Works Committee entertain a citizens committee and recommend alternatives. Motion 98-27 (a) Seconded by George Vincent, as amended. THAT motion #27 concerning the prohibition of the use of Dombind by the Public Works Department take effect on August 1, 1998, subject to the provisions of any contract which may exist between the supplier of Dombind and any former municipality of the County of Prince Edward.
- 1 1 - Motion 98-28 Moved by Kevin Gale Seconded by Ross Cronkwright THAT Council implement free parking on Saturdays in the Town of Picton (Ward 1) effective July 21, 1998 to and including the Labour Day Holiday. Motion 98-29 Moved by Kevin Gale Seconded by Peggy Burris THAT Council authorize an expenditure of $3,000.00 toward the construction of a skate board facility to be located at the Picton Fairgrounds. Motion 98-30 Moved by George Vincent Seconded by Keith MacDonald THAT the following By-Law be read a first, second and third time and finally passed: A By-Law to confirm the proceedings of the Council of the Corporation of the County of Prince Edward at its regular meeting held on July 20th, 1998. Motion 98-31 Moved by Bill Barber THAT this meeting do now adjourn at 11:50 p.m. to meet again on Monday, August 17th, 1998 at 7:30 p.m. MAYOR JAMES TAYLOR, Q.C.