MINUTES TOWN OF PLOVER BOARD MEETING MARCH 15, 2017 1. CALL TO ORDER: Chairman Karcheski called the meeting of the Town Board to order at 6:00 PM with the Pledge of Allegiance; also present were supervisors Firkus, Garbe and Rowe, (Langlois approved absence), Clerk/Treasurer Scheider; Jim Hopp representing Best Excavating & Trucking, Bryan Nevala representing Fahrner Asphalt Sealers and Bill Plucker representing Scott Construction; residents Chris Brooks, Deb and Roy Hopfensperger, Dennis O Brien and Marlene Rowe. 2. CORRESPONDENCE AND COMMUNICATIONS: Chairman Karcheski noted the drifted sand damage done on Hayes Avenue and reported that EMS representatives had visited the site with he and Jim Hopp of Best Excavating; EMS has indicated there was a possibility for federal funding after the initial $6,000 expense had been incurred. Karcheski noted the $6,000 limitation was not specific to only the damage on Hayes but to the entire clean-up impact due to the high-wind storm that the town had experienced. This portion of Hayes Avenue will be barricaded until clean-up is completed. Karcheski noted that Ridgewood Campground had received a permit to remove mature tree losses resulting from the storm. Karcheski reported the Wisconsin Potato & Vegetable Growers Association had presented Hall of Fame recognition for significant contributions to agriculture to Rick Pavelski and, that Jon Hamerski had accepted the award presented, posthumously, to Don Hamerski. Karcheski noted the Village had provided the annual accounting for the Plover Cemetery, and reported the Village efforts in addressing hydrologic improvements of the Little Plover River. He explained pitfalls of the state salt contract noting the town did not have a state-approved salt-housing facility and there would be a concern for wells within 250 feet of a storage facility. The WPS Farm Show is to be held at EAA Grounds in Oshkosh on March 28 thru the 30 th. Supervisors discussed the agenda planned for the WTA Unit meeting on March 27 th in the Town of Sharon. Clerk/Treasurer Scheider noted the County had reported permits issued for town construction of a $60,000 private garage, completion of the audit by Schenck and their interest in setting a date to report to the town board, and communications with LGIP staff and Portage County Treasurer s office regarding a $10,000 transfer to LGIP that had not been properly identified by the county. 3. PUBLIC COMMENTS: Chairman Karcheski read the public notice noting the two-minute limit on comments. Resident Chris Brooks asked to address the savings that could result from participation in 1
the state salt contract and suggested the town look for a salt-housing facility to rent to facilitate the savings; Karcheski indicated that, too, would be a liability exposure but indicated he was open to the suggestion. Brooks also expressed concern for road damage to his road, Poplar, to Weller and Birch due to the manner of plowing during the recent storm. Resident Roy Hopfensperger asked that mail for him not be dropped off at the Village, his place of employment, noting he would prefer picking it up in the town or at the town office. He questioned which employees might have been working during the recent storm and offered his suggestions as to why road damage had been incurred. Hopfensperger suggested barricades be placed on Poplar until repairs could be addressed. Supervisor Firkus expressed concern regarding the cause of the road damage; discussion that positioning of the wing on the plow truck while plowing as well as the angle of the wing blade could have been contributing factors. Firkus inquired about the quantities of salt that had been dumped on roads noting areas on Birch and Hoover; Karcheski responded that electronics in the joy stick on the Sterling snow plow was erratic causing fluctuation in volume control as salt was dispersed creating a condition the driver would not be aware of at the time of occurrence. 4. 2017 MINUTES OF MARCH 1 ST AND ANY OTHER MINUTES TO BE PRESENTED: Scheider noted that a correction received from Garbe was represented on page 2, in item 8 of the March 1 minutes in the meeting packet. On a motion by Garbe the minutes of March 1 st were approved as presented; with a second by Rowe, the question was called and the motion carried unanimously. 5. LIQUOR LICENSES GOLDEN SANDS RACEWAY AND FELTZ DAIRY STORE: Record check results as authorized by Susan Smiley, Cody Smiley, Ken Feltz, Jacki Feltz and Jared Feltz were reviewed; the application for an operator s license and record check results for Shannon Huppert were also reviewed. On a motion by Karcheski and second by Rowe the applications were approved as presented for: Golden Sands Raceway (Sue Smiley Agent) effective April 1 st operator license for Shannon Huppert Feltz Dairy Store (Jackie Feltz Agent) effective May 1 st The clerk was directed to call for a voice vote and the motion carried unanimously. 6. STATE APPLICATON TO AUTHORIZE TOWN POPULATION SIGNAGE ALONG STATE HIGHWAYS: Discussion that placement should address in-bound traffic on Highway 54 at Kennedy Avenue, in-bound traffic on Highway 54 at County Road U, a location on I39 yet to be finalized, on Highway 54 at Hoover and a possibility of a sign on County B. Karcheski is completing the paperwork for the permit. 7. KENNEDY ROAD PROJECT SHARED WITH TOWN OF STOCKTON: A summary of bids received from Scott and Fahrner was presented. Comparison of the two bids and the differences in the concentration of each application were discussed. The need to contact each of the sharing townships was noted. A motion by Karcheski to forward these bids to Stockton for the section they were 2
requesting with the stipulation that the Town of Stockton should give consideration to the Town of Plover s request to permit ATV/UTV usage of the road. After clarifying with Plucker (Scott) that the same bid would be presented to the Town of Stockton, Rowe made the second and the clerk was directed to send a letter to the Town of Stockton establishing this position. The clerk was directed to call for a voice vote; Firkus abstained but the ayes carried the motion. Plucker and Nevela excused themselves and left the meeting. 8. HAYES AVENUE STORM DAMAGE: Karcheski described storm damage and distributed pictures taken of the sand damage on Hayes, the visibility problem on Coolidge during the storm and the poles and electrical wires down on Monroe Avenue. Supervisor Rowe also reported the damage to transformers, poles and wires due to a tree going down between the Town Hall and his home; it was noted the generator at the Town Hall provided excellent support and continuous service without a glitch at the time of the incident. 9. WIRELESS TELECOMMUNICATIONS FACILITY ORDINANCE: Karcheski asked if everyone had reviewed the changes to the ordinance. Garbe explained that as a result of state laws changes, the effectiveness of the local ordinance was mitigated. A motion by Karcheski that as a result of the Town of Plover s review of the ordinance changes, as presented by the County Planning and Zoning Department, the clerk is to send a letter to the department that the Town of Plover has no objection to the proposal; Garbe made the second. The Clerk was directed to call for a voice vote and the motion carried unanimously. 10. PACELLI PROJECT GRADUATION REQUEST: Karcheski expressed his awareness of the value of offering an alcohol-free party environment to graduates. After further discussion, Garbe made a motion to ignore the request from Pacelli; on a second by Rowe, the clerk was directed to call for a voice vote and the motion carried unanimously. 11. COMPREHENSIVE PLAN REVIEW COMMITTEE RESOLUTION RECOMMENDING AMENDMENT OF 2005 COMPREHENSIVE PLAN TABLE 9.1 TOWN OF PLOVER ZONING/LAND USE PLAN COMPATIBILITY TABLE, AND TO APPROVE CARLA STEINKE REQUEST TO REZONE PARCELS 030-23- 0836-09 AND 030-23-0836-09.01 FROM A1 TO A4: On a motion by Firkus and second by Garbe a public hearing was set for 6pm on Wednesday, April 19 th ; the clerk was directed to call for a voice vote and the motion carried unanimously. 12. SOLICIT BIDS FOR GRANITE, ROAD MATERIALS, SAND AND OTHER ROAD MATERIALS: Discussion that the bid should seek pricing for: Base Fractured Aggregate 1 ¾ Base Fractured Aggregate ¾ Granite Sealcoat Chips various sizes Reclaimed Blacktop Road Materials Sand Dirt Cisler blue rock 1 ¼ Cisler blue rock ¾ 3
The source quarry is to be identified and state standard specifications are to apply. A motion by Karcheski and second by Rowe gave direction to solicit the bid as discussed for return to the town office by April 19 th. The clerk was directed to call for a voice vote and the motion carried unanimously. 13. COMMITTEE UPDATES: ROAD REPORT: Chairman Karcheski routed pictures of road conditions resulting from the storm damage on Monroe, Coolidge and Hayes, plowing damage on Weller, and deteriorating road conditions on Shady due to heavy truck activity. The need to patch holes on Kennedy and Shady, and address wedging on Weller was discussed. 14. RECONCILED BANK STATEMENTS, BUDGET COMPARISON AND ADJUSTMENTS, AND CASH SUMMARY: RECONCILED BANK STATEMENTS As of February 28 th the statement for Portage County Bank checking account reconciled at $73,105.50 and the Money Market account at the same bank reconciled at $220,023.01; the statement from Associated Bank reconciled at $241,756.72, and the statement from LGIP at the Department of Administration reconciled as follows: General Fund - $152,799.59, Park Equipment Replacement - $4,028.16, Road Equipment Replacement - $147,541.31, Office Equipment Replacement - $4,757.04, Building Improvement Town Hall - $11,549.54, Building Improvement Town Garage - $5,422.66, Bridge Repair/Replacement - $25.152.48, Town Hall Furnishings $1,507.04, Street Restorations - $30,776.00, Utilities $20,025.83 and Tourism Development 0.00. On a motion by Karcheski and second by Rowe, reconciled bank statements were approved as presented; the question was called and the motion carried unanimously. BUDGET COMPARISON AND ADJUSTMENTS: None. CASH SUMMARY: As of 3:55 PM on March 15 st, the town s Committed Funds at LGIP stood at $250,760.06, Uncommitted Funds at $152,799.59 in LGIP, at Associated Bank Money Market funds $241,756, 72, and at Portage County Bank Money Market $220,023.01 with the General Fund Checking Account at the same bank at $4,755.67 all Uncommitted Funds now totaling $619,334.99 providing a total cash balance for the Town of Plover of $870,095.05. A motion by Garbe and second by Karcheski accepted the cash summary as presented; the question was called and the motion carried unanimously. 15. DISCUSSION ONLY: OLD BUSINESS: NEW BUSINESS: Weller Road: Karcheski discussed anticipated longevity of Weller Road given its current condition. 16. FUTURE AGENDA ITEMS: None were listed. 4
17. TRANSFER FUNDS, PAY BILLS AND SIGNING OF VOUCHER LIST: A motion by Rowe and second by Garbe approved the transfer of $20,146.82 to cover vouchers #22209 thru 22238; the question was called and the motion carried unanimously. 15. NEXT REGULAR MEETING DATE AND TIME: A motion by Rowe set Thursday, April 6 th at 6PM, as the date and time of the next board meeting; with a second by Garbe, the question was called and the motion carried unanimously. 13. ADJOURNMENT: A motion by Karcheski and second by Rowe called for adjournment; the meeting stood unanimously adjourned at 8:35PM. Respectfully Submitted by: Joan Scheider Clerk/Treasurer Approved: APRIL 6, 2017 5