CITY OF JACKSONVILLE BEACH FLORIDA MEMORANDUM TO: The Honorable Mayor and Members of the City Council City of Jacksonville Beach, Florida Council Members: The following Agenda of Business has been prepared for consideration and action at the Regular Meeting of the City Council on Monday, December 1, 2014, at 7:00 P.M. in the Council Chambers, 11 North Third Street, Jacksonville Beach, Florida. Opening Ceremonies: Invocation Salute to the Flag Roll Call 1. APPROVAL OF MINUTES: Regular City Council Meeting held November 17, 2014 City Council Workshop held November 17, 2014 2. ANNOUNCEMENTS: 3. COURTESY OF THE FLOOR TO VISITORS: 4. MAYOR AND CITY COUNCIL: 5. CITY CLERK: 6. CITY MANAGER: (a) Approve the Revised Special Event Policy for the City of Jacksonville Beach that will allow one additional festival to be held on the same month as the airshow (b) Authorize Additional Scope of Work in the Final Design Services of South Beach Parkway Roadway Improvements (between Jacksonville Drive and J. Turner Butler Blvd.) (c) Award RFP Number 14-1314 for Consulting Services for an Enterprise Resource Planning System (ERP) to the Highest Ranked Respondent, Sciens Consulting CC 141201agn Page 1 of 2
Memorandum, Mayor and City Council City Council Agenda for December 1, 2014 7. RESOLUTIONS: 8. ORDINANCES: ORDINANCE NO. 2014-8061 First Reading AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF JACKSONVILLE BEACH, FLORIDA BY AMENDING ARTICLE II, SECTION 12-33. MOBILE FOOD VENDING OF CHAPTER 12 FOOD AND FOOD PRODUCTS TO REPEAL AND DELETE PARAGRAPH (9) EXPIRATION ( SUNSET ) DATE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION AND PROVIDING AN EFFECTIVE DATE. ADJOURNMENT Respectfully submitted, GDF:njp 11/25/14 /s/george D. Forbes CITY MANAGER If a person decides to appeal any decision made by the City Council with respect to any matter considered at any meeting, such person may need a record of the proceedings and, for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The public is encouraged to speak on issues on this Agenda that concern them. Anyone who wishes to speak should submit the request to the City Clerk prior to the beginning of the meeting. These forms are available at the entrance of the City Council Chambers for your convenience. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk s Office at (904) 247-6299, ext. 10, no later than 12:00 PM, Monday, December 1, 2014. CC 141201agn Page 2 of 2
Minutes of Regular City Council Meeting held Monday, November 17, 2014, at 6:00 P.M. in the Council Chambers, 11 North 3 rd Street, Jacksonville Beach, Florida. CALL TO ORDER: Mayor Charles Latham called the meeting to order. OPENING CEREMONIES: Invocation was by Council Member Vogelsang; followed by the Salute to the Flag. ROLL CALL: Mayor: William C. Latham Council Members: Keith Doherty Steve Hartkemeyer Christine Hoffman Tom Taylor Phil Vogelsang Jeanell Wilson Also present were City Manager George Forbes, City Attorney Susan Erdelyi, City Clerk Judy Bullock, and Assistant City Clerk Nancy Pyatte. APPROVAL OF MINUTES It was moved by Mr. Taylor, seconded by Mr. Hartkemeyer, and passed, to approve the following minutes, as presented: Regular City Council Meeting held October 20, 2014 ANNOUNCEMENTS Council Member Doherty Mr. Doherty announced that the 2 nd Annual Jacksonville Celtic Festival named Lannadoo, which is a Gaelic word meaning black beer, will be held at the SeaWalk Pavilion November 22-23, 2014. He also reviewed highlights of the festival. Council Member Hoffman Ms. Hoffman announced that the Beaches Area Historical Park will be holding a Holidays in the Village Celebration beginning November 28, through December 2014, and urged everyone to tour the park. Council Member Wilson Ms. Wilson reminded everyone that the Jax Beach Classic Car Cruise is held on the third Tuesday of each month. CC 141117min Page 1 of 5
Minutes of Regular City Council Meeting held Monday, November 17, 2014 Mayor Latham Mayor Latham recognized Nathan Tucker, who was in attendance at the Council meeting. Mayor Latham explained that Mr. Tucker had recently returned with the USS Philippine Sea, from serving eight months in Iraq, with over 800 hours of flying duty. The Mayor extended his gratitude to Mr. Tucker for his service. Mayor Latham then made the following announcements: He attended the installation of the Student Government Officers of Jax Beach Elementary School on November 6, 2014. Attended the retirement party for Planning and Development Director Steve Lindorff and extended his appreciation to Mr. Lindorff for his many years of service and commitment to the City of Jacksonville Beach. Represented Jacksonville Beach at the initial command ceremony for LSCRON Two [Littoral Combat Ships] at Mayport Naval Station and Admiral Jackson s gathering on November 8, 2014. Mayor Latham commented on the fierce storm that swept through the area earlier in the day. He advised that there was substantial property damage on 1 st Avenue South. He also praised Beaches Energy Services for avoiding any power outages during the storm and the Fire, Police and Public Works Departments for their rapid and professional responses for service. On behalf of the citizens and businesses in Jacksonville Beach, he expressed his heartfelt thanks to Councilmembers Steve Hartkemeyer and Tom Taylor for their service to the community for the last eight years. Mayor Latham stated that they would be holding a thank you gathering after the meeting at Milano s restaurant on 3 rd Street North and he extended an invitation, to the public, to attend the gathering. COURTESY OF THE FLOOR TO VISITORS MAYOR AND CITY COUNCIL (a) Declare the Election Results from the Duval County Canvassing Board, for the November 4, 2014, General Election Motion: It was moved by Mr. Taylor, seconded by Mr. Hartkemeyer, to adopt the Declaration of Election results, as provided by the City of Jacksonville Canvassing Board, and certified by the State of Florida, of the official election of the City of Jacksonville Beach General Election, held November 4, 2014. Mayor Latham explained that election results provided to Council last week were preliminary and the final results, received today, indicated that the total votes for Bruce Thomason changed from 1,186 to 1,187; and that there were three additional votes for approval of the Referendum, which changed from 6,323 to 6,326. He added that the Declaration would be updated with the new totals. CC 141117min Page 2 of 5
Minutes of Regular City Council Meeting held Monday, November 17, 2014 Roll call vote: Ayes -Doherty, Hartkemeyer, Hoffman, Taylor, Vogelsang, Wilson, and Mayor Latham; motion carried unanimously. (b) Oath of Office for Newly Elected Council Members The Oath of Office was administered to the following two newly elected Councilmembers and one re-elected Councilmember, by City Clerk Judy Bullock: Bruce Thomason, Council Seat 4, District 1 Lee Buck, Council Seat 6, District 3 Jeanell Wilson, Council Seat 5, District 2 The new Councilmembers were seated. ROLL CALL: Mayor: William C. Latham Council Members: Lee Buck Keith Doherty Christine Hoffman Bruce Thomason Phil Vogelsang Jeanell Wilson (c) Presentation of Resolutions of Esteem for Mayor Pro-Tem Tom Taylor and Council Member Steve Hartkemeyer. Mayor Latham read and presented Mr. Taylor and Mr. Hartkemeyer with Resolutions of Esteem for their service to the community. Mr. Taylor and Mr. Hartkemeyer both expressed their appreciation to the elected officials, appointed officials, staff, and members of the community for their support during their terms of office. (d) Election of Mayor Pro-Tem Motion: It was moved, seconded, and passed, to nominate a council member as Mayor Pro- Tem, with the term beginning November 17, 2014, and expiring at the 2016 Municipal Election. Nominations: It was moved by Mr. Thomason, seconded by Mr. Buck, to nominate Jeanell Wilson. It was moved by Mr. Doherty, seconded by Mr. Vogelsang, to nominate Chris Hoffman. Roll call vote: Mr. Buck voted for Jeanell Wilson. Mr. Doherty voted for Chris Hoffman. Ms. Hoffman voted for Chris Hoffman. CC 141117min Page 3 of 5
Minutes of Regular City Council Meeting held Monday, November 17, 2014 CITY CLERK CITY MANAGER Mr. Thomason voted for Jeanell Wilson. Mr. Vogelsang voted for Chris Hoffman. Ms. Wilson voted for Jeanell Wilson. Mayor Latham voted for Jeanell Wilson. Ms. Wilson was elected as Mayor Pro-Tem by a vote of 4 to 3. (a) Monthly Financial Reports Month of October 2014 Motion: It was moved by Ms. Wilson, seconded by Mr. Vogelsang, and passed, to approve the monthly Financial Reports for the Month of October 2014, as presented. Mayor Latham requested that the watermark stating, COPY across each page of the report be omitted from future reports. Roll call vote: Ayes - Buck, Doherty, Hoffman, Thomason, Vogelsang, Wilson, and Mayor Latham; motion carried unanimously. (b) Ratify the Amendment to the Collective Bargaining Agreement with Laborer s International Union of North America (LIUNA), Local 630, Effective November 1, 2014 Motion: It was moved by Ms. Wilson, seconded by Mr. Vogelsang, to ratify the amendment to the Collective Bargaining Agreement with Laborer s International Union of North America (LIUNA), Local 630, effective November 1, 2014. This will extend Article 12 (Wages) through the end of the contract and change the expiration date of the entire agreement to coincide with the fiscal year end. Mr. Forbes explained that this is the contract with the union for the general employees. The City has a three-year contract with the union, with the exception of the wages. The wages were negotiated for the first year, and were up for negotiation for years two and three. After several meetings between the City and the union, the union has decided to keep the current wage package for the next two years. RESOLUTIONS ORDINANCES Roll call vote: Ayes - Doherty, Hoffman, Thomason, Vogelsang, Wilson, Buck, and Mayor Latham; motion carried unanimously. CC 141117min Page 4 of 5
Minutes of Regular City Council Meeting held Monday, November 17, 2014 ADJOURNMENT There being no further business coming before the Council, Mayor Latham adjourned the meeting at 6:30 p.m. Submitted by: Judy L. Bullock CITY CLERK Approval: William C. Latham, MAYOR Date: December 1, 2014 CC 141117min Page 5 of 5
Minutes of City Council Workshop 2014 Downtown Action Plan November 17, 2014 7:00 PM City Council Chambers Mayor Latham called the workshop to order at 7:00 PM. The following City Council members were in attendance: Lee Buck Keith Doherty Chris Hoffman Bruce Thomason Phil Vogelsang Jeanell Wilson Also present were City Manager George Forbes, Deputy City Manager Trish Roberts, City Department Directors, and Assistant City Clerk Nancy Pyatte. Purpose of Workshop The purpose of this workshop is to develop an action plan for a family-friendly downtown Jacksonville Beach. The City Manager reviewed the results of the April 2014 workshop with Jim Peters of Responsible Hospitality Institute and his presentation of the Sociable City Plan. Mr. Forbes presented slides (copy on file) of the survey results that summarize the action items - Public Spaces, Transportation, Public Safety, Commercial Spaces, Entertainment and Events, Quality of Life Steve Lindorff, Community Redevelopment, spoke on Public Spaces. Police Chief Patrick Dooley spoke on Transportation and Public Safety. Mayor Latham spoke on Commercial Spaces and Entertainment and Events. At the conclusion of the slide presentation the City Manager asked the attendees to form work groups and each table was provided a copy of the action items from the slide presentation, paper and markers. The groups were asked to 1) identify the three strongest elements, and 2) describe what may be missing, and write their answers on the provided sheets. Lastly, each group should elect a spokesperson to present their answers. They were allowed 30 minutes. The following persons presented their group s answers: #1 Bill Stevens #6 Colette Corliss-Sellers #2 Sam Veal #7 Tom Larson #3 Jeanell Wilson #8 Todd Robinson #4 Cory Nichols #9 Curtis Loftis #5 Amanda Patch #10 Ken Marsh WS 141117min Page 1 of 2
Minutes of City Council Workshop held on Monday, November 17, 2014 At the conclusion of the presentations, Mr. Forbes stated that the information provided by the groups will be used to make a decision on the Action Plan that will be presented, and final approval made by the City Council. The Mayor and City Manager thanked everyone for attending and participating. The workshop adjourned at 8:35 PM. Submitted by: Nancy J. Pyatte Assistant City Clerk Approved: William C. Latham, Mayor Date: December 1, 2014 WS 141117min Page 2 of 2