TOWN OF LANTANA REGULAR MEETING MINUTES September 24, 2018 1. ROLL CALL: Mayor Stewart called the regular meeting to order at 7:00 p.m. and Mrs. Dritz called the roll. There was a moment of silent prayer followed by the Pledge of Allegiance to the flag. PRESENT: Mayor Stewart, Vice Mayor Shropshire, Vice Mayor Pro Tem Balfour, Councilmember Aridas and Councilmember Moorhouse. ALSO PRESENT: Deborah S. Manzo, Town Manager; Mrs. Dritz, Town Clerk; R. Max Lohman, Legal Counsel and approximately 40 spectators. 2. APPROVAL OF MINUTES: Councilmember Balfour made a motion to approve the regular meeting minutes of August 27, 2018. Councilmember Aridas seconded the motion. Motion passed 5-0. Councilmember Moorhouse made a motion to approve the 1 st Budget Hearing meeting minutes of September 12 th, 2018. Councilmember Aridas seconded the motion. Motion passed 5-0. 3. AGENDA APPROVAL: No action taken. 4. STAFF AND COMMITTEE REPORTS: a. Council Reports Mayor Stewart reported that the new blue bins for garbage should be used by residents starting October 1 st. b. Town Manager Report Town Manager Manzo reported that planning for the Town s 100 th Birthday is in effect and announced that the Centennial Planning Committee is looking for volunteers. 5. ORDINANCES AND RESOLUTIONS: a. Consideration of Resolution No. R-10-2018, amending the FY 2017-2018 budget in accordance with Budget Resolution No. R-08-2017. Mayor Stewart introduced and explained this item on the agenda and asked for disclosures. Town Council Meeting September 24, 2018 Page 1
Councilmember Aridas, Councilmember Balfour, Vice Mayor Shropshire and Mayor Stewart disclosed they spoke with the Town Manager. Town Attorney Lohman read the Resolution title: RESOLUTION NO. R-10-2018 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LANTANA, FLORIDA, AMENDING ITS FISCAL YEAR 2017-2018 BUDGET IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF BUDGET RESOLUTION R-08-2017; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. There were no individuals from the public who commented on the agenda item. There was no Council discussion. Councilmember Moorhouse made a motion to approve Resolution R-10-2018. Councilmember Aridas seconded the motion. Motion passed 5-0. 6. MISCELLANEOUS: a. SE18-0003. Consideration of a request to modify Special Exceptions SE17-0012, SE17-0002 and SE15-0002 for the Planned Mixed Use Development known as Water Tower Commons located at 1199 W. Lantana Road. Mayor Stewart introduced and explained this item on the agenda as well as items 6b and 6c and explained they would be discussed together, but voted on separately. Mayor Stewart explained Quasi-Judicial. Mayor Stewart asked for Council disclosures. Councilmember Moorhouse, Councilmember Aridas and Councilmember Balfour disclosed they spoke with the Town Manager. Vice Mayor Shropshire disclosed he spoke with Dave Arm and the Town Manager. Mayor Stewart disclosed he spoke with the Town Manager, residents and Dave Arm. Attorney Lohman swore in 7 members of the public. David Thatcher, Director of Development Services, gave recommendations from the Plan Review Committee. Sandra Megrue, Urban Design Kilday Studios, gave an overview of the requests for items 6a, 6b and 6c, and answered questions from Council. Grace Jones, AIA, Humphreys & Partners Architects, L.P. gave an overview on the architectural detail for the project and answered questions from Council. Mike Jarvis, Architectural Alliance Landscape, gave an overview of the landscape plan for the project and answered questions from Council. There was Council discussion and the applicants answered additional questions from Council. Town Council Meeting September 24, 2018 Page 2
The following individuals from the public commented on the agenda item: Dave Arm, Greater Lantana Chamber of Commerce. Mayor Stewart closed the public comment portion of the meeting. Councilmember Balfour asked to submit photos of a building depicting an architectural style that he would like to see the applicant move forward with. Vice Mayor Shropshire made a motion to accept the photos and enter them into the record. Councilmember Aridas seconded the motion. Motion passed 5-0. Ken Tuma, Urban Design Kilday Studios and Mike Langoff, Lantana Development LLC, addressed Councilmember Balfour s concerns on the proposed architectural style. There was Council discussion. Councilmember Aridas stated he is not in favor of granting the waiver for the required wall along N. 8 th Street, to which Councilmember Balfour, Vice Mayor Shropshire and Mayor Stewart agreed. The applicants answered questions from Council. Councilmember Aridas made a motion to approve the parking regulations and sign regulations of Special Exception SE18-0003 for the property at 1199 W. Lantana Road known as Water Tower Commons, in the MXD zoning district. Vice Mayor Shropshire seconded the motion. Motion passed 3-2 (Nay- Mayor Stewart, Councilmember Moorhouse) b. SP18-0003. Consideration of Site Plan approval for the Residential Phase II for the Planned Mixed Use Development known as Water Tower Commons located at 1199 W. Lantana Road. Mayor Stewart introduced this item on the agenda and asked for additional disclosures. There were no additional disclosures. David Thatcher, Director of Development Services, gave recommendations from the Plan Review Committee. There were no individuals from the public who commented on the agenda item. Vice Mayor Shropshire made a motion to Site Plan SP18-0003 for the residential phase on the property located at 1199 W. Lantana Road, known as Water Tower Commons, in the MXD zoning district. Councilmember Balfour seconded the motion. Motion passed 5-0. c. LP18-0004. Consideration of a request to approve a landscape plan for the Residential Phase II for the Planned Mixed Use Development known as Water Tower Commons located at 1199 W. Lantana Road. Town Council Meeting September 24, 2018 Page 3
Mayor Stewart introduced this item on the agenda and asked for additional disclosures. There were no additional disclosures. David Thatcher, Director of Development Services, gave recommendations from the Plan Review Committee. There were no individuals from the public who commented on the agenda item. Councilmember Moorhouse made a motion to approve the Landscape Plan LP18-0004 for Phase 2 of the residential area of Water Tower Commons located at 1199 W. Lantana Road. Councilmember Aridas seconded the motion. Motion passed 5-0. d. Consideration of approval of permanent traffic calming measures on N. 13 th Street. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Vice Mayor Shropshire disclosed he spoke with residents, Councilmember Aridas disclosed he drives over the traffic calming measures every day. Mayor Stewart disclosed that the applicant has filed a Commission on Ethics complaint against him on these items and stated his disclosure will be very broad. He explained he was planning to recuse himself from voting, but he legally cannot because he has to meet certain conditions to recuse himself. He stated he has spoken to so many people he cannot recall. He disclosed he spoke to hundreds, if not, thousands of people, press, residents, Commission on Ethics, investigators and attorneys. The petitioner was not present. Town Manager Manzo clarified that all criteria for the traffic calming measures have been met, per the Town s traffic calming policy. Attorney Lohman confirmed that it is not inappropriate to vote on the item because the petitioner was not present, since the petitioner had notice that the item was on the agenda. There were no individuals from the public who commented on the agenda item. David Thatcher, Development Services Director confirmed to Mayor Stewart that the petitioner was notified that the item was on the agenda. There was no Council discussion. Councilmember Moorhouse made a motion to approve permanent traffic calming measures on N. 13 th Street. Councilmember Balfour seconded the motion. Motion passed 5-0. e. Consideration of a request to waive Lantana Recreation Center rental fees for the Casuarina Woman s Club, Inc. This item was postponed from the August 13, 2018 Town Council Meeting. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Town Council Meeting September 24, 2018 Page 4
Councilmember Moorhouse, Councilmember Balfour and Vice Mayor Shropshire disclosed they spoke with the Town Manager. Mayor Stewart disclosed he spoke with the Town Manager and residents. Town Manager Manzo confirmed that the Town would need December 14 th and 13 th for rain dates for a Town event. Applicant, Christine Burch gave an overview of the request and answered questions from Council. There was Council discussion. The following individuals from the public commented on the agenda item: Michelle Donahue, 306 S. Atlantic Drive Mayor Stewart asked Ms. Burch to ensure that the funds raised for the scholarship go to a Lantana resident. Councilmember Moorhouse made a motion to approve the request with the specific 4 dates to be decided by the Town Manager. Councilmember Balfour seconded the motion. Motion passed 5-0. f. Consideration of appointment of the At Large member for the Greater Lantana School Community Education Council. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Mayor Stewart disclosed he spoke with Kathi Gundlach. The following individuals from the public commented on the agenda item: Lyn Tate, 806 Lagoon Lane There was no Council discussion. Councilmember Moorhouse made a motion to appoint Kathi Gundlach as the At Large Member on the Greater Lantana School Community Education Council for a three-year term, ending on September 24, 2021. Councilmember Balfour seconded the motion. Motion passed 5-0. g. Consideration of reappointments to the Lantana Planning Commission. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Mayor Stewart disclosed he spoke with Town Clerk, Nicole Dritz. There were no individuals from the public who commented on the agenda item. There was Council discussion. Town Council Meeting September 24, 2018 Page 5
Councilmember Moorhouse made a motion to reappoint Art Brooks as a regular member on the Lantana Planning Commission to a term which expires on 9/30/2021. Vice Mayor Shropshire seconded the motion. Motion passed 5-0. Councilmember Balfour made a motion to reappoint Michelle Donahue as an alternate member on the Lantana Planning Commission to terms which expire on 9/30/2021. Councilmember Moorhouse seconded the motion. Motion passed 5-0. There was Council discussion. Councilmember Moorhouse made a motion to reappoint Joe Farrell as an alternate member on the Lantana Planning Commission to terms which expire on 9/30/2021. Councilmember Aridas seconded the motion. Motion passed 5-0. h. Consideration of the disposition of specified tangible personal property as surplus municipal property. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Mayor Stewart disclosed he spoke with Will Parker, I.T. Manager. There was no Council discussion. Councilmember Moorhouse made a motion to approve the designation of the capital assets listed in Attachment A as surplus municipal property and authorize the disposal of this property at the Town Manager s discretion. Councilmember Balfour seconded the motion. Motion passed 5-0. i. Consideration of the purchase of additional wastewater capacity from the City of Lake Worth through an Interlocal Agreement. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Councilmember Moorhouse and Mayor Stewart disclosed they spoke to the Town Manager. There were no individuals from the public who commented on the agenda item. There was no Council discussion. Councilmember Moorhouse made a motion to approve the Interlocal Agreement with City of Lake Worth to purchase additional wastewater capacity. Councilmember Balfour seconded the motion. Town Council Meeting September 24, 2018 Page 6
Motion passed 5-0. j. Consideration of approval for the emergency repair to the Public Work s bucket truck by Altec Industries, Inc., in the amount of $21,289.18. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Mayor Stewart disclosed he spoke with the Town Manager. There were no individuals from the public who commented on the agenda item. There was Council discussion. Linda Brien, Director of Operations, answered questions from Council. Councilmember Moorhouse made a motion to approve the emergency purchase to repair the bucket truck by Altec Industries, Inc., in an amount not to exceed the repair quote of $21,289.18 and authorize the Town Manager to execute same and any amendments thereto. Councilmember Aridas seconded the motion. Motion passed 5-0. k. Consideration of the purchase of one (1) 2018 Volvo L60H Wheel Loader in an amount not to exceed $173,619.00. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Councilmember Aridas, Councilmember Balfour, Vice Mayor Shropshire and Mayor Stewart disclosed they spoke with the Town Manager. There were no individuals from the public who commented on the agenda item. There was Council discussion. Linda Brien, Director of Operations, answered questions from Council. Councilmember Balfour made a motion to approve the purchase of one (1) 2018 Volvo L60H Wheel Loader in an amount not to exceed $173,619.00 through the Bid Award FSA17-VDH15.0 Administrative, Utility Vehicles, Trucks and Vans and authorize the Town Manager to execute same and any amendments thereto. Councilmember Aridas seconded the motion. Motion passed 5-0. l. Consideration of the purchase of Playground Equipment for the Sports Park from Top Line Recreation, Inc., in an amount not to exceed $57,191.60. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. There were no Council disclosures. Town Council Meeting September 24, 2018 Page 7
There were no individuals from the public who commented on the agenda item. Linda Brien, Director of Operations, answered questions from Council. There was Council discussion. Vice Mayor Shropshire made a motion to approve the purchase of Playground Equipment for the Sports Park from Top Line Recreation, Inc., in an amount not to exceed $57,191.60 and authorize the Town Manager to execute same and any amendments thereto. Councilmember Aridas seconded the motion. Motion passed 5-0. m. Discussion of landscaping around the Operations Department Facility. Mayor Stewart introduced and explained this item on the agenda and asked for Council disclosures. Vice Mayor Shropshire disclosed he spoke with Landscape experts, Mayor Stewart disclosed he spoke with the Town Manager and residents. There were no individuals from the public who commented on the agenda item. There was no Council discussion. Councilmember Balfour made a motion to move forward with staff recommendations. Councilmember Aridas seconded the motion. Motion passed 4-1 (Nay- Vice Mayor Shropshire) 7. STATEMENTS FROM THE PUBLIC: Lyn Tate, 806 Lagoon Lane, expressed her thanks for the school supplies drive. Catherine Skervin, 1307 Southwinds Drive, expressed concerns with the large size of the new garbage containers. 8. ITEMS FOR FUTURE AGENDAS (subject to change) September Meetings 1 st Public Budget Hearing Consideration of Resolution R-08-2018, FY 2019 Budget. Consideration of amending the FY 2017-2018 budget in accordance with Budget Resolution No. R-08-2017. September 3, 2018 September 10, 2018 September 12, 2018 September 12, 2018 September 20, 2018 Future Events Town Offices Closed in Observance of Labor Day Town Council Meeting, 7:00 p.m. Town Hall Cancelled due to Rosh Hashanah Monthly Beach Cleanup, 9:00 a.m.- Lantana Municipal Beach 1 st Public Budget Hearing, 5:30 p.m.- Town Hall Special Magistrate Hearing, 5:30 p.m.- Town Hall Town Council Meeting September 24, 2018 Page 8
September 24, 2018 September 24, 2018 September 24, 2018 Greater Lantana Education Council Meeting, 10:00 a.m.- Town Hall 2nd Public Budget Hearing, 5:30 p.m. - Town Hall Town Council Meeting, 7:00 p.m. - Town Hall 9. COUNCIL COMMENTS: Vice Mayor Shropshire thanked Lantana Fitness for their collection of school supplies. Councilmember Balfour thanked Catherine Skervin for attending the meetings. Mayor Stewart stated the Elementary School is very happy with Officer Joe and thanked Chief Scheller. He also stated the Middle School has many vacancies that need filled and enrollment is up. 10. ADJOURNMENT: The motion was made and carried unanimously. There being no further discussion, the meeting adjourned at 9:43 p.m. Aye Nay Mayor Stewart Vice Mayor Shropshire Councilmember Aridas Councilmember Balfour Councilmember Moorhouse ATTEST: Town Clerk Americans with Disabilities Act: In accordance with the provisions of the Americans with Disabilities Act (ADA), this document can be made available in an alternate format (large print) upon request. Special accommodations can be provided upon request with three (3) workings days advance notice of any meeting, by contacting Nicole Dritz, Town Clerk at Lantana Town Hall, 500 Greynolds Circle, Lantana, Florida, 561-540-5000. ---------------------------------------------------------------------------------------------------------------------------------------------------------------- If a person decides to appeal any decision made by the Town Council with respect to any matter considered at subject meeting, he will need a record of the proceedings and for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (F.S. 286.0105) Town Council Meeting September 24, 2018 Page 9