GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI BHAGWAN MAHAVIR HOSPITAL H-4/5, GURU HARKISHAN MARG, PITAMPURA DELHI -110034 Email: msbmh-dhs-delhi@nic.in, Phone:- 011-27033946 Fax:- 011-27033948 TENDER DOCUMENT The Medical Superintendent, Bhagwan Mahavir Hospital, Delhi 34 invites sealed quotations for the supply of Drugs / Medicines as per list Annexure I, for use in Bhagwan Mahavir Hospital,Govt. of NCT of Delhi,PitamPura,Delhi-34. Cost of tender: Nil Start Date & time of Issue of Tenders : 06.05.2015 from 01.00pm Last date & time for downloading the tender: 19.05.2015 upto 12.00 noon Last date & time for submitting the tender: 19.05.2015 upto 2.00pm Date & time of opening of prequalification bid : 19.05.2015 at 2.30pm Date & time of opening of Technical bid : Shall be intimated later through email Date & Time of opening of Price Bid : Shall be intimated later through email EMD : Rs. 10,000/- (Rs. Ten thousand only) Validity of Tender : The rates against the said tender shall remain valid single time procurement under the monitory limit of the tender i.e. Rs. 2,00,000/- (Rs. Two lakh only). TERMS & CONDITIONS The tender should be typewritten, free from cutting erasing and over typing. All rows & columns on prescribed format should be filled and not left blank, may be struck as not applicable. Each paper of the tender should be serially numbered and duly signed by the bidder with the rubber stamp of the firm on each page. (i) (ii) (iii) The tender shall be evaluated in 03 parts: Pre-qualification Bid: The pre-qualification bids shall be opened first and evaluated by constituted committee by the competent authority. Technical Bid :- Technical bid will be opened for only those firms which are approved under PQ Bid stage. Price Bid: The Price Bids of the items quoted by the bidders that are technically approved by the committee shall be opened thereafter. Each bid to be submitted in separate sealed envelopes super-subscribed as Prequalification Bid Technical Bid and Price Bid. All these 03 envelopes should be put in another envelope super-subscribed as Quotation for Drugs / Medicine and sealed with lakhh (sealing wax). Name of the firm with complete address, email ID and contact number should be written on the envelop. Along with the quotation samples of all the quoted drugs / medicine are to be submitted to the Drug stores, Room No. 32, Ground Floor, BM Hospital otherwise bid will be rejected without any correspondence. The quotation should reach on or before 19.05.2015 upto 2.00pm in the tender box kept at room number 133, BM Hospital Pitampura, Delhi
Documents to be submitted in Pre qualification Bid: (I) EMD of Rs. 10,000/- in the Shape of FRD valid for a period of 06 months in the name of Medical Superintendent, Bhagwan Mahavir Hospital, GNCTD, Pitampura, Delhi. (II) Undertaking on the Non Judicial Stamp Paper of Rs. 100/- as per format given in Annexure III. (III) Attested photocopy of Registration Certificate issued by the Department of Trades & Taxes, Delhi Government. (IV) Copy of Valid Drug License. (V) Attested copy of PAN Card issued by Income Tax Department. Documents to be submitted in Pre qualification Bid: (VI) Technical Bid as per Annexure I Documents to be submitted in Price Bid:- Price Bid as per annexure II. (I) General Terms and Conditions 1. The rates should be quoted in Indian Rupees in figure as well as in words. 2. Sales Tax/VAT etc. wherever applicable, should be indicated separately in percentage. 3. No increase in quoted price and change in quality of product will be allowed during the validity of tender. 4. Bidder will quote firm rates. Rates should be according to a unit e.g. cost per piece/unit, not in any other form. 5. The rates quoted should not be higher than that approved in any other govt. hospital / institute for the same item. 6. In case, the rates of any approved item(s) are lower due to any reason, the bidder will have to intimate the same to the authority and will charge the lowered rates with immediate effect. (II) DELIVERY OF THE SUPPLIES/STORES: - 1. Delivery of goods shall be F.O.R Bhagwan Mahavir Hospital, Govt. of NCT of Delhi, Pitampura, Delhi 34. Hospital is not liable for payments on account of freight. 2. The firm will be bound to supply the items within 15 days. 3. The Medical Superintendent, Bhagwan Mahavir Hospital, Delhi reserves the right to extend the period of delivery subject to imposition of a penalty of 0.5% of the value of order per working day maximum upto 10% for delayed supply. Maximum delay of only 30 days is admissible otherwise supply order will be treated as canceled without any further reference. 4. The bidder shall submit In-House Test Report in r/o each drugs ordered to them. In case of drug declared sub standard quality, the supplier shall be fully responsible for the same. 5. The store should be supplied strictly in accordance with the supply order in generic form of reputed companies. 6. Supplier must ensure that every challan is to be submitted in the drug store alongwith the supplies. The number and date of delivery challan must be indicated on the bill. 7. Triplicate bills duly, pre receipted on appropriate revenue stamp affixed be submitted in the name of the Medical Superintendent in respective stores. 8. The bill should be in printed form having printed bill number, VAT/CST/TIN Number as well as D.L. No. wherever applicable. 9. In case it is a computer-generated bill, it must have the seal of the firm affixed on it.
Force Majeure:- If at any time during the currency of the contract, either party is subject to force majeure, which can be termed as civil disturbance, riots, strikes, tempest, acts of God etc. which may prevent either party to discharge the obligation, the affected party shall promptly notify the other party about the happening of such an event. Neither party shall by reason of such event be entitled to terminate the contract in respect of such performance of their obligations. If the performance of any obligation under the contract is prevented or delayed by reason of the event beyond a period mutually agreed to, if any, or seven days, whichever is more; either party may at its option terminate the contract. (IV) PAYMENTS: - Payments will be made only after the receipt of the items in good condition as per specification against the supply order in the hospital stores duly approved on satisfactory inspection against the pre-receipted bills in triplicate. (VII) DISPUTES AND ARBITRATION: - All disputes or differences arising during the execution of the contract shall be resolved by the mutual discussion failing which the matter will be referred to the Secretary (Law, Justice & Legislative Affairs), Govt. of NCT of Delhi or his nominee for arbitration whose decision shall be blinding on the contracting parties. Exclusive right: Medical Superintendent, BM Hospital, Pitampura, Delhi. Medical Superintendent, BM Hospital has the full and exclusive right to accept or reject any or all the tenders without assigning any reasons and also to cancel the supply at any time without assigning any reason. -s/d- Medical Superintendent Please see annexure enclosed: - Annexure I, II & III
TECHNICAL BID To be submitted on the letter head of the firm S. No. Drug Name Dosages Strength Specification Unit 1 N- Acetyl Cysteine Inj. 200mg/ml 10 ml amp. 2 Azithromycin Inj. 500mg Vial 3 Dinoprostone Inj 0.5mg/ Syringe 0.5mg/Syringe 4 Diltiazem Inj 25mg/vial Vial 5 Ketamine Inj 50mg/ml 10ml vial Hydrochloride 6 Methylprednisolone Inj 125 mg./ Vial 2ml Vial (with diluent or separate diluent) 7 Sodium Valproate Inj 100 mg./ ml. 5ml vial 8 Labetolol Tab 100mg Strip of 10 9 PGF 2 alpha as Inj 250mcg/ml. 1ml amp. tromethamine 10 Diazepam Inj. 5mg/ml 2 ml amp. ANNEXURE I Make Signature of the bidder Name of the tenderer with address and seal
ANNEXURE II PRICE BID To be submitted on the letter head of the firm S. No. Drug Name Dosages Strength Specification Unit Make Rate per unit Taxes if any Signature of the bidder Name of the tenderer with address and seal
ANNEXURE III UNDERTAKING (to be executed on Rs. 100/-Nonjudicial Stamp Paper) To The Medical Superintendent, Bhagwan Mahavir Hospital, Govt. of NCT of Delhi, Pitampura, Delhi 34 Sir, 1. The undersigned certify that I have gone through the terms and conditions mentioned in the tender document and undertake to comply with them. I have no objection for any of the content of the tender document and I undertake not to submit any complaint/ representation against the tender document after submission date and time of the tender. The rates quoted by me/us are valid and binding on me/us for acceptance till the validity of tender. 2. I/We undersigned hereby bind myself/ourselves to Lt. Governor Delhi to supply the drugs / medicines for BM hospital, Delhi, or on behalf of the President of India during the period under contract. 3. The articles shall be of the best quality and of the kind as per the requirement of the institution. The decision of the Medical Superintendent, Bhagwan Mahavir Hospital, Delhi, (herein after called the said officer) as regard to the quality and kind of article shall be final and binding on me. 4. Bid security deposited by me viz Rs. 10,000/- in the form of FDR in the name of the Medical Superintendent, BM Hospital, Delhi as attached herewith and shall remain in the custody of the Medical Superintendent. 5. If the supply made by me / us found to be inferior quality, it shall be replaced by me/us free of cost in time to prevent inconvenience. 6. I/We hereby undertake to supply the items during the validity of tender as per directions given in supply order within stipulated period positively. 7. If I/We fail to supply the stores in stipulated period the hospital has full power to compound or forfeit the EMD. 8. I/We declare that no legal/financial irregularities are pending against the proprietor/partner of the tendering firm or manufacturer. 9. I/We undertake to supply the item within 15 days and if fail to supply order during the stipulated period the necessary action can be taken by the Medical Superintendent, BM Hospital, Delhi. 10. I/We undertake that if the rates of any items are lowered due to any reason, I will charge the lower rates. 11. I/We undertake that the items supplied are as per sample.
12. I/We undertake that the quoted rates are not higher than that approved in any other Govt. institutions in Delhi for the same items. 13. I/We undertake that no CBI inquiry/criminal proceeding/black listing is pending or going on against our firm. I undertake that I will not submit any irrelevant documents with the tender and in doing so I will not have any objection if my tender is rejected on that ground. 14. I/we do hereby confirm that the prices/rates quoted are fixed and are at par with the prices quoted by me/us to any other Govt. of India/Govt. of NCT Delhi Hospitals/Medical Institutions. I/we also offer to supply the stores at the prices and rates not exceeding those mentioned in the price bid. 15. I/we do accept/agree for the all clauses including payment terms and conditions of this tender enquiry. Signature of Bidder (Name of Bidder) Place With seal of firm Affirmation I pledge and solemnly affirm that the information submitted in tender documents is true to the best of my knowledge and belief. I further pledge and solemnly affirm that nothing has been concealed by me and if any thing adverse comes to the notice of purchaser during the validity of tender period Medical Superintendent, BM Hospital will have full authority to take appropriate action as he/she may deem fit. Signature of Bidder (Name of Bidder) Place With seal of firm Date