PONOKA COUNTY COUNTY COUNCIL AGENDA February 10, 2015 10:00 a.m. 1. CONSIDERATION/ADOPTION OF THE AGENDA 2. MINUTES 2.1. Adoption of the minutes of the January 27, 2015 Regular Council meeting 3. BUSINESS ARISING FROM THE MINUTES 3.1. FCM Membership 4. DELEGATIONS/PUBLIC HEARINGS 10:45 am 4.1. MLA Rod Fox 11:00 am 4.2. PUBLIC HEARING - Reclassification request John Casper, Pt. SW 15-43-26-W4 11:30 am 4.3. Mike McLean, Ponoka Airport Master Plan 5. FINANCIAL 5.1. Payment of accounts 6. DEVELOPMENT/UTILITIES 6.1. By-Law 1-15-ZA, Reclassification of Pt. SW 15-43-26-W4 (Casper) 6.2. Elkhorn Hall, cancellation of title by By-Law 7. COUNCILLOR REPORTS 7.1. Individual Councillor Reports 8. CHIEF ADMINISTRATIVE OFFICER'S REPORT 8.1. Peace Officer, 2014 Annual Report 8.2. ASB Surplus item 8.3. Road allowance lease renewal.1 Trent Doupe S SW 25-44-26-W4 8.4. New aerial photography/digital orthophoto
County Council Agenda February 10, 2015 Page 2 of 32 8.5. Proposed fire services agreement ("In-Camera" session) 9. UPCOMING MEETINGS/EVENTS 9.1. Next regular Council meetings.1 February 24, 2015 - Regular business.2 March 10, 2015 - Development/delegations.3 March 24, 2015 - Regular business 9.2. Establish budget meeting date(s) 9.3. Rimbey & Dist. Volunteer Week - (Apr 12-18) April 13 event 10. ADDITIONAL ITEMS 10.1. Cutting Edge Tire Recycling 11. UNSCHEDULED DELEGATIONS/PRESENTATION OF PETITIONS
AGENDA ITEM #2.1. Page 3 of 32 PONOKA COUNTY COUNTY COUNCIL MEETING January 27, 2015 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, January 27, 2015, with the following people in attendance: Councillor B. Liddle Councillor M. Matejka Councillor D. Weir Councillor N. Hartford Reeve P. McLauchlin Mr. T. Webber, Assistant Chief Administrative Officer Mrs. D. Raugust, Recording Secretary Call to Order Reeve McLauchlin called the meeting to order at 10:07 a.m. CONSIDERATION/ADOPTION OF THE AGENDA Consideration of the Agenda Item No. 1 The following items were suggested for addition to the agenda: 10.1 Disaster services exercise establish date 10.2 FCM Membership 001/15 Moved by Councillor Hartford that the agenda be adopted as amended...carried unanimously MINUTES December 16, 2014 Regular Meeting Item No. 2.1 Council reviewed the minutes of the December 16, 2014 Regular Council meeting. 002/15 Moved by Councillor Liddle that the minutes of the December 16, 2014 Regular Council meeting be adopted as presented...carried unanimously December 16, 2014 Public Hearing Item No. 2.2 Council reviewed the minutes of the December 16, 2014 Public Hearing. 003/15 Moved by Councillor Weir that the minutes of the December 16, 2014 Public Hearing be adopted as presented...carried unanimously BUSINESS ARISING FROM THE MINUTES Truck Donation, WCPA Item No. 3.1 Council was requested to ratify the donation of a truck to the West Central Planning Agency. 004/15 Moved by Councillor Matejka that Ponoka County donate the surplus 2007 white Dodge Ram 2500 Quad Cab truck (unit LT 556) to the West Central Planning Agency....Carried unanimously Adoption of the minutes of the January 27, 2015 Regular Coun...
AGENDA ITEM #2.1. Page 4 of 32 January 27, 2015 Page 2 FINANCE Payment of Accounts Archibald Gates Item No. 5.2 Council reviewed the accounts presented for payment from the December 31, 2014 cheque register. Reeve McLauchlin was lobbying the local MLA for partial payment of the invoice for the gates erected at Archibalds, which were required due to the native burial grounds in the vicinity. 005/15 Moved by Councillor Hartford that the accounts be approved for payment as outlined in the December 31, 2014 cheque register in the amount of $768,554.97...Carried unanimously Financial Statement Item No. 5.1 Council reviewed the monthly financial statement to December 31, 2014. 006/15 Moved by Councillor Liddle that the monthly financial statement to December 31, 2014 be accepted as information...carried unanimously DEVELOPMENT Development & Subdivision Reports Farm Developments Item No. 6.1 Council reviewed the subdivision & development report for 2014. The report showed that 68 subdivisions and 246 development permits had been applied for. It was noted that the County did not issue permits for intensive livestock operations or the ancillary buildings. Recently the applications referred by the NRCB showed expansion of existing sites, rather than new sites. General discussion ensued concerning the taxation of commercial farming operations. 007/15 Moved by Councillor Weir that the subdivision & development report for 2014 be accepted as information...carried unanimously Sewer Line Failure, Raymond Shores Item No. 6.2 Council reviewed correspondence from a number of the landowners at Raymond Shores Development who were not content with the sewer line work recently completed by the condominium association due to failures at approximately 70 locations. The landowners had been invoiced for the work but many were refusing to pay citing poor quality of workmanship when the lines were installed. General discussion ensued concerning whose responsibility this problem was. The problems were occurring on private lots within a bareland condominium development, not on the main sewer line. The majority of the problems were occurring because of the high water table that had not been anticipated when construction occurred, and existing soil conditions. The affected landowners requested that no additional lots be allowed until this issue was addressed. Mr. Webber noted that Raymond Shores was constructed within the 100 year flood plain, with the understanding that the homes could be removed in a flood situation. 008/15 Moved by Councillor Hartford that this be accepted as information....carried unanimously Adoption of the minutes of the January 27, 2015 Regular Coun...
AGENDA ITEM #2.1. Page 5 of 32 January 27, 2015 Page 3 COUNCILLOR REPORTS Rimbey Crime Watch; Rimbey Synergy Group Rimoka Land Transfer, Rimbey Rimoka Building Committee Item No. 7.1 Councillor Hartford advised that the Rimbey & District Rural Crime Watch annual general meeting would be held on February 10 at the Last West Hall. The recent Rimbey Synergy meeting included information on fracing and was quite informative. Reeve McLauchlin reported that the land transfer for the Rimoka facility in Rimbey has been completed. It would now need to be transferred to the province to ensure funding. Councillor Liddle advised that the Rimoka building committee had met with six different architectural firms for the new seniors facility in Rimbey. Their choice would now need to be ratified by the Provincial government. This project would not be affected by potential cuts to the Provincial capital budget. ASB Conference run. Council concurred that the recent ASB conference was interesting and well Grader Operator Commendation Ponoka Airport Master Plan Mailbox Sanding PAECS Electronic Sign Recess for Coffee Break Councillor Liddle had received appreciation from his ratepayers and wished to pass the commendations on to the local grader operator for his recent actions in keeping the roads and approaches in good shape. Councillor Matejka advised that the Ponoka Town Council was reviewing the recommendations for the Ponoka Airport master plan and would be making a decision in the near future. He questioned the responsibility for sanding in front of the super-mailboxes and advised that this was a Canada Post issue. Councillor Weir noted that the response to the electronic sign at the Ag Event Centre had been positive. Reeve McLauchlin recessed the meeting at 10:47 a.m. for a coffee break. The meeting reconvened at 10:54 a.m. DELEGATIONS Ponoka Youth Centre; Boys & Girls Club of Wolf Creek Item No. 4.1 Ms. Beth Reitz, Director of the Ponoka Youth Centre and Big Brothers/Big Sisters of Ponoka and Rimbey attended the meeting at this time. Also in attendance were twelve additional people. Ms. Reitz presented a powerpoint which highlighted the following facts about the Ponoka Youth Centre: in operation since 2001 they were licensed and accredited they operate off-site programs in Ponoka at the schools every day they operated an interactive after-school program on academic support and mentoring Over the past 13 years their attendance has increased steadily with over 18,000 visits to the programs in Ponoka alone. Rimbey s attendance showed approximately 1,000 visits in its first year of operation. They serve an area from Bluffton to Ponoka Ponoka has 14 staff, 13 programs and 30 volunteers. They had served 646 children in 2014, with 18,377 youth visits. The facility is full with nine different organizations utilizing space The benefits to the community include keeping youth busy during the hours reported to be the most at risk. They requested financial support to make up their deficit of $15,000 since the Ponoka FCSS and the Town of Ponoka had reduced their funding for 2015. Adoption of the minutes of the January 27, 2015 Regular Coun...
AGENDA ITEM #2.1. Page 6 of 32 January 27, 2015 Page 4 A number of youth spoke to their use of the Ponoka Youth Centre and how it impacted their lives. They felt it was a safe place where they were accepted and encouraged to grow. The Youth Centre met a number of needs in the community. It was a social community that taught them to give back to the community. The breakdown of County vs. Town residents would be made available to the Council for its information. The Town of Rimbey had already agreed to assist with the Rimbey component of the Youth Centre, but the Town of Ponoka would not be assisting with any funding. Councillor Matejka advised that the Ponoka FCSS is underfunded, so in order to balance its budget, it cut funding to the Youth Centre & Big Brothers/Big Sisters organization. The majority of the funding for this service came from the Community, some from grants, with some from child-care, United Way, etc. Big Brothers/ Big Ms. Reitz then showed a presentation on the Big Brothers/Big Sisters Sisters of Ponoka component of the Youth Centre: and Rimbey In the community since 1988 it serves an area from Bluffton to Mecca Glen 4 different programs In School mentoring, traditional mentoring, teen mentoring (30 youth in 2014 already), go girls and game on continual growth, with Rimbey accounting for 43 matches since inception. This program was the largest in Canada per population benefits of mentoring included the promotion of positive community interaction, improving self-esteem and school attendance. every dollar invested was an $18 return to society. They were requesting support of $25,000 to cover the cost of staffing the program. A number of the mentors spoke to Council to share their experiences with the program and their opportunity to extend this program through their experiences. The benefits replicated as those who had been mentored, took on the role of mentor themselves. The organization believed that every child who needed a mentor should get a mentor, but there is a cost involved. Ms. Reitz and the others in attendance were thanked for their presentation and they left the meeting. CHIEF ADMINISTRATIVE OFFICER S REPORT Road Allowance Lease Renewal Item No. 8.1 Mr. Webber presented requests for road allowance lease renewals as follows: Requests Ryan Gadd W NW 26-43-25-W4 Ken Waldern E SE 2-44-25-W4 Ken Waldern W SW 1-44-25-W4 & Pt. Rd Plan 5300 CL All road allowances were currently leased out for $5.00 per year per half mile or portion thereof. 009/15 Moved by Councillor Hartford that the road allowance lease renewal requests be approved as presented, for a further three-year term at the rate of $5.00 per year per half mile or portion thereof....carried unanimously Property Lease Renewal Request Item No. 8.2 Council reviewed a request for property lease renewal as follows: Larry Hodgson Lot 12, Maskwacis Adoption of the minutes of the January 27, 2015 Regular Coun...
AGENDA ITEM #2.1. Page 7 of 32 January 27, 2015 Page 5 010/15 Moved by Councillor Matejka that the property lease renewal request from Larry Hodgson be approved for a further three-year term, with the same criteria as previous years....carried unanimously Tax & Penalty Cancellation Request Item No. 8.3 Correspondence from Wild Rose Assessments requested that Council consider cancelling the outstanding taxes and penalties on Roll #4674, in the amount of $643.41. This cancellation reflected the percentage of completion on the residence. 011/15 Moved by Councillor Hartford that Ponoka County cancel outstanding taxes and penalties on Roll #4674, in the amount of $643.41....Carried unanimously UPCOMING MEETING/EVENT REMINDERS Upcoming Events & Meetings Item No. 10 Council was reminded of the following upcoming meetings/events:.1 Next regular Council meetings.1 February 10, 2015 Development/Delegations.2 February 24, 2015 Regular business.3 March 10, 2015 Development/Delegations.4 March 24, 2015 Regular business.2 AAMD & C.1 Central Zone meeting February 6 in Three Hills.2 Convention March 16-18 - Edmonton ADDITIONAL ITEMS Disaster Planning Exercise Item No. 11.1 Mr. Webber requested that Council consider establishing a date to conduct a County disaster planning exercise in February and a regional emergency exercise in March. It was agreed that the County exercise be conducted on February 11 commencing at 9:00 a.m. Federation of Canadian Municipalities Membership Item No. 11.2 Reeve McLauchlin requested Council input into membership with the Federation of Canadian Municipalities. This matter would be discussed at the upcoming Central Zone Meeting in Three Hills. He suggested that Council review its options and the cost of this membership. Currently Ponoka County was one of only two municipalities that was not a member of the FCM. 012/15 Moved by Councillor Liddle, at 11:42 a.m., that the meeting be adjourned. Adjournment...Carried unanimously Reeve Chief Administrative Officer Adoption of the minutes of the January 27, 2015 Regular Coun...
AGENDA ITEM #4.2. Page 8 of 32 PUBLIC HEARING - Reclassification request John Casper, Pt. S...
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AGENDA ITEM #5.1. Page 17 of 32 Payment of accounts
AGENDA ITEM #5.1. Page 18 of 32 Payment of accounts
AGENDA ITEM #5.1. Page 19 of 32 Payment of accounts
AGENDA ITEM #6.1. Page 20 of 32 BY-LAW 1-15-ZA Schedule A (John Casper Applicant) By-Law 1-15-ZA, Reclassification of Pt. SW 15-43-26-W4 (Casp...
AGENDA ITEM #6.1. Page 21 of 32 PONOKA COUNTY BY-LAW 1-15-ZA A by-law of Ponoka County, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 2000, and amendments thereto, to amend Land Use By-Law 7-08-LU as follows: Reclassify Pt. SW 15-43-26-W4 (approximately 12 acres) from Agricultural District to Country Residential District as per attached Schedule A. Public Hearing required by the Act conducted on February 10, 2015. Given first reading this 10 th day of February, 2015 and was carried unanimously. Given second reading this 10 th day of February, 2015 and was carried unanimously. By unanimous consent of Council to proceed at this time with third reading to By-Law 1-15-ZA; By-Law 1-15-ZA was given third and final reading this 10 th day of February, 2015 and was finally passed. Reeve Chief Administrative Officer By-Law 1-15-ZA, Reclassification of Pt. SW 15-43-26-W4 (Casp...
AGENDA ITEM #6.2. Page 22 of 32 PONOKA COUNTY BY-LAW 2-15-CT A By-Law of Ponoka County to cancel a registered plan of subdivision and consolidate that portion which is cancelled. WHEREAS under section 658 of the Municipal Government Act a Council may by By-Law order a plan of subdivision cancelled in whole or in part; AND WHEREAS the owners of the lots described in this By-Law have requested Council to pass a By-Law to consolidate their two lots by partial plan cancellation; AND WHEREAS the resulting consolidated lot will conform with the Land Use By-Law and other County policies; THEREFORE the Council of Ponoka County enacts as follows: 1. The Registrar of Land Titles is requested to cancel the titles to: THE NORTH WEST QUARTER OF SECTION SEVEN (7) TOWNSHIP FORTY TWO (42) RANGE TWENTY SIX (26) WEST OF THE FOURTH MERIDIAN, CONTAINING 64.7 HECTARES (160) ACRES MORE OR LESS. EXCEPTING THEREOUT: HECTARES (ACRES) MORE OR LESS A) COMMENCING AT THE NORTH WEST CORNER OF SAID QUARTER SECTION, THENCE EAST ALONG THE NORTH BOUNDARY THEREOF A DISTANCE OF NINETY EIGHT AND THREE TENTHS (98.3) YARDS THENCE SOUTH PARALLEL WITH THE WEST BOUNDARY A DISTANCE OF NINETY EIGHT AND THREE TENTHS (98.3) YARDS, THENCE WEST PARALLEL TO THE NORTH BOUNDARY TO ITS INTERSECTION WITH THE WEST BOUNDARY THEREOF; THENCE NORTH ALONG THE SAID WEST BOUNDARY TO THE POINT OF COMMENCEMENT, 0.809 (2.00) MORE OR LESS B) PLAN 9223669 - ROAD CONTAINING 0.35 (0.86) EXCEPTING THEREOUT ALL MINES AND MINERALS AND ALL THAT PORTION OF THE NORTH WEST QUARTER OF SECTION SEVEN (7) TOWNSHIP FORTY TWO (42) RANGE TWENTY SIX (26) WEST OF THE FOURTH MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTH WEST CORNER OF THE SAID QUARTER SECTION, THENCE EASTERLY ALONG THE NORTH BOUNDARY THEREOF TWO HUNDRED AND NINETY FIVE (295) FEET, THENCE SOUTHERLY AND PARALLEL TO THE WEST BOUNDARY OF THE SAID QUARTER SECTION TWO HUNDRED AND NINETY FIVE (295) FEET, THENCE WESTERLY AND PARALLEL TO THE SAID NORTH BOUNDARY TO A POINT ON Elkhorn Hall, cancellation of title by By-Law
AGENDA ITEM #6.2. Page 23 of 32 THE SAID WEST BOUNDARY, THENCE NORTHERLY ALONG THE SAID WEST BOUNDARY TO THE POINT OF COMMENCEMENT, CONTAINING 0.809 HECTARES (2 ACRES) MORE OR LESS EXCEPTING THEREOUT: HECTARES (ACRES) MORE OR LESS A) PLAN 9223669 - ROAD 0.05 0.12 EXCEPTING THEREOUT ALL MINES AND MINERALS AND THAT THE LOTS SO CANCELLED BE CONSOLIDATED INTO A SINGLE LOT TO BE KNOWN AND DESIGNATED AS THE NORTH WEST QUARTER OF SECTION SEVEN (7) TOWNSHIP FORTY TWO (42) RANGE TWENTY SIX (26) WEST OF THE FOURTH MERIDIAN, CONTAINING 64.7 HECTARES (160) ACRES MORE OR LESS. EXCEPTING THEREOUT: HECTARES (ACRES) MORE OR LESS A) PLAN 9223669 - ROAD 0.35 0.86 EXCEPTING THEREOUT ALL MINES AND MINERALS OR SUCH OTHER DESIGNATION AS THE REGISTRAR MAY THINK FIT. 2. This By-Law lapses if application to consolidate the said titles has not been made within one year of the date of third reading. Given first reading this 10 th day of February, 2015 and was carried unanimously. Given second reading this 10 th day of February, 2015 and was carried unanimously. By unanimous consent of Council to proceed at this time with third reading to By-Law 2-15-CT; By-Law 2-15-CT was given third and final reading this 10 th day of February, 2015 and was finally passed. Reeve Chief Administrative Officer Elkhorn Hall, cancellation of title by By-Law
AGENDA ITEM #8.1. Page 24 of 32 2014 ANNUAL REPORT Peace Officer Program Peace Officer, 2014 Annual Report
AGENDA ITEM #8.1. Page 25 of 32 2014 Annual Report As the program contact person, and pursuant to the provisions of the Public Security Peace Officer Program, I am pleased to submit an Annual Report on behalf of Ponoka County for the year 2014. Peace Officer Les Squires has completed his second year of service with Ponoka County. Officer Squires shift schedule generally involves 40 hours per week but additional hours are worked as required. A pre-determined shift schedule is in use and is adjusted accordingly. Les is engaged in a number of capacities; priority being traffic safety, weights and dimensions and offhighway vehicle control. Other enforcement duties include dog control, stray animals and unsightly premises which are encompassed under County by-laws. The interactions between our Department and outside agencies, such as the Crown, RCMP, Sheriff s, SPCA, Fish & Wildlife, Commercial Vehicle Enforcement, local Fire Departments and other municipal agencies, is critical for the program s success. These agencies provide support in warrant and process issues, officer safety at roadside, accident scenes and events that arise in general duties. In some circumstances our Department may be able to reciprocate the support through traffic control at local accident and fire scenes. Attached are statistical summary sheets detailing the types of offences and the areas of occurrence. The occurrence reports recorded for highways includes assistance rendered to the local RCMP detachment for traffic control purposes only during periods of high incidents. Of the 78 occurrence reports recorded in 2014, the majority of attendance was required for damage and/or interference to a highway. This was a change in past years where the majority of the reports pertained to dog complaints. After hours proved to be busy in 2014 most notably in the months of January, March and April. The After hours year-end total for permits through the TRAVIS system was 123 with 88 occurring in those three months alone. The Ponoka County permitting system saw a record year in 2014 with just under 3000. I trust this report meets your satisfaction; however, if more information is required, please do not hesitate to call. Respectfully, Charlie B. Cutforth Chief Administrative Officer 1 Peace Officer, 2014 Annual Report
AGENDA ITEM #8.1. Page 26 of 32 2 Peace Officer, 2014 Annual Report
AGENDA ITEM #8.1. Page 27 of 32 3 Peace Officer, 2014 Annual Report
AGENDA ITEM #8.2. Page 28 of 32 ASB Surplus item
AGENDA ITEM #8.3. Page 29 of 32 Road allowance lease renewal.1 Trent Doupe S SW 25-44-26-W4
AGENDA ITEM #8.4. Page 30 of 32 New aerial photography/digital orthophoto
AGENDA ITEM #8.4. Page 31 of 32 New aerial photography/digital orthophoto
AGENDA ITEM #9.3. Page 32 of 32 Rimbey & Dist. Volunteer Week - (Apr 12-18) April 13 event