MINUTES Cypress County Council March 22 nd, 2016 PRESENT: Darcy Geigle, Reeve Garry Lentz, Deputy Reeve LeRay Pahl, Councillor Ernest Mudie, Councillor Dustin Vossler, Councillor Art Squire, Councillor Alf Belyea, Councillor Dan Hamilton, Councillor Richard Oster, Councillor Doug Henderson, CAO Jeffrey Dowling, Planning Supervisor LesleyAnn Collins, Executive Assistant CALL TO ORDER: 10:00 A.M. AGENDA - ADDITIONS & APPROVAL: Resolution No. 2016/134 Councillor Hamilton moved to accept the agenda with the addition of 6 n) Eastern Alberta Trade Corridor to Municipal Services. PUBLIC HEARING: Reeve Geigle opened the Public Hearing for Bylaw 2016/12 Land Use Amendment, Bylaw 2016/13 Land Use Amendment, and Bylaw 2016/14 Land Use Amendment. Purpose of Public Hearing Bylaw 2016/12 To discuss and receive public comment on Bylaw 2016/12 Land Use Amendment to re-classify a portion of the NW 12-13-5-W4, from Agricultural District 2 A-2 General Agriculture to Country Residential District 2 CR-2. Jeffrey Dowling explained this application is intended to reclassify a vacant 2.02 ha (5.0 acres) parcel from its current Agricultural District 2 designation to Country Residential District 2 designation for the purposes of creating a separate title to develop a residence. The agricultural quarter section
Council Minutes March 22 nd, 2016 Page 2 consists of dryland pasture. The proposed parcel contains a small livestock shelter, storage building, and corrals. Both the proposed parcel, and the remainder of the agricultural title have direct access to both Range Road 51 and Township Road 132. There are other agricultural residences within the area, and to the north. The nearest country residential district is approximately 1.6 km to the east of this location. If approved, the proposed parcel will be the first subdivision title out of the quarter section, and the first residence within the quarter section. The proposed parcel is outside of the Tri- Area IDP boundary. The Planning Supervisor recommends approval, as the proposal complies with the Agricultural strategy under the Implementation of the Plan of the South Saskatchewan Regional Plan, and Section 3.4 (n) of the County s Municipal Development Plan. Support of the Application The applicant, Cheryl Gust stated the reason for the proposed subdivision is that there is a pending sale on the remainder of the agricultural parcel and they would like to keep the 5 acres. Opposition of the Application Shelly and Guy Chomistek, who are adjacent land owners to the north, are opposed to the proposed subdivision. They presented a letter of opposition prior to the Public Hearing. Mr. Chomistek inquired about further fragmentation and the potential for additional residences on the quarter section. Reeve Geigle stated that two residential subdivisions are permitted and one residence on the remainder of the agricultural parcel. The Chomistek s stated the increase of subdivisions in the area is negatively affecting the agriculture industry. They also feel that the cumulative impact from the new homes, compounded by drought conditions, has affected groundwater levels. The Chomostek s stated that they have always been good stewards of the land. Greg Pahl, who is an adjacent landowner to the east stated he is neither for nor against the proposed subdivision but has concerns. He would appreciate it if adjacent landowners within a three mile radius of a proposed subdivision be notified. He also stated that there is a well head across the road and inquired what the setback would be from a residence. Mr. Dowling stated that the minimum setback is
Council Minutes March 22 nd, 2016 Page 3 100m, and that if a residence was built on the subdivided parcel it would be in compliance with the setback. Mr. Pahl is also stated that he is concerned about the strain on the water supply. Questions/Comments Councillor Pahl inquired if Ms. Gust intended to develop a residence in two years. She stated that currently she has no plan with regards to building. Ms. Gust indicated that she has purchased a share in the rural water co-op. She also went on to state that weather or not the subdivision is approved a residence could be built on the quarter section. Purpose of Public Hearing Bylaw 2016/13 To discuss and receive public comment on Bylaw 2016/13 Land Use Amendment to re-classify a portion of the NW 1-12- 5-W4, Plan 1513028, Block 1, Lot 12, in the hamlet of Dunmore, from Direct Control District DC to Agricultural IDP District 1 A-1 IDP. Planning Supervisor s Presentation Jeffrey Dowling explained this application is intended to reclassify a 3.31 ha (8.17 acres) parcel from its current designation of Direct Control District DC to Agricultural IDP District 1 A-1 IDP in order for the area to be consistent with the rest of the title. The proposed parcel was previously subdivided from the agricultural land, as part of a larger parcel in 1999 and was originally used as part of a golf driving range. The golf driving range has long been shut down, and since then, other commercial businesses occupied the property. To accommodate the business activity, the County reclassified the area to Direct Control District. Last year the land owners subdivided (15CY15) the building portion on the west in order to create a separate title. As part of that subdivision, the east portion was consolidated into the adjacent agricultural title which is also owned by the same land owners. Therefore, the proposed 3.31 ha parcel no longer requires the Direct Control District designation. The land owners may be considering a possible residential subdivision development in the future that would involve the proposed parcel area. However, for the time being, the property should be re-classified to Agricultural IDP District 1
Council Minutes March 22 nd, 2016 Page 4 to be consistent with the rest of the titled property. There is no subdivision associated with the proposed reclassification. The proposed parcel area already has immediate and direct access to the Eagle Butte Road through the rest of the title. The proposed site is located within the Dunmore Urban Services Area of the Tri-Area IDP, and is located within the Commercial/Industrial area of the Dunmore Master Area Structure Plan. The Planning Supervisor recommends approval, as the proposal complies with the South Saskatchewan Regional Plan, Section 2.7.2 Dunmore Urban Services Area Policy of the Tri-Area IDP, Section 1.1 of the Dunmore Master Area Structure Plan, and Sections 2.2(a) and 3.7(b) of the Municipal Development Plan. Support of the Application The applicant, Brian Munro from Global Raymac Surveys, had no comments. Opposition of the Application None. Questions/Comments Councillor Pahl inquired as to why the remainder of the parcel was not being re-classified to Hamlet Single Family Residential HSR. The Planning Supervisor stated the developer is not ready to proceed with the residential subdivision and it is preferable to be consistent with the Agricultural district. Purpose of Public Hearing Bylaw 2016/14 To discuss and receive public comment on Bylaw 2016/14 Land Use Amendment to re-classify a portion of the SE 26-11-6-W4, from Agricultural District 2 A-2 General Agriculture to Country Residential District CR. Planning Supervisor s Presentation Jeffrey Dowling explained this application is intended to reclassify a vacant 1.32 ha (3.26 acres) parcel from its current Agricultural District 2 designation to the Country Residential
Council Minutes March 22 nd, 2016 Page 5 District designation for the purposes of creating a separate residential title. The land owner s residence is situated within the north east corner of the quarter section. The remainder of the quarter section contains an irrigation pivot. Both the proposed parcel, and the remainder of the agricultural title have immediate and direct access to both Township Road 114 and Range Road 61. This would be the first subdivision out of the quarter section, and potentially the second residence within the quarter. There are agricultural residences within the area, and country residential parcels approximately 2.4 km further to the west. The Planning Supervisor recommends approval, as the proposal complies with the Agricultural strategy under the Implementation of the Plan of the South Saskatchewan Regional Plan, and Section 3.4 (n) of the County s Municipal Development Plan. Support of the Application The applicant, Harvey Hieb had no comments. Opposition of the Application None. Questions/Comments Councillor Mudie inquired about the rights-of-way plan that runs north and south on the east side of the quarter section. Mr. Hieb indicated that it was an old right-of-way for a pipeline that never materialized. Councillor Pahl inquired what was on the southeast corner of the quarter. Mr. Hieb stated that there is a gas well and that he uses the corner to stack hay bales. Councillor Oster inquired about the water source. Mr. Hieb indicated that a cistern would be used, and that they have also applied to the SMRID for a water turnout. The Reeve closed the Public Hearing.
Council Minutes March 22 nd, 2016 Page 6 MINUTES: Resolution No. 2016/135 Councillor Oster moved to approve the minutes of the March 1 st, 2016 Council Meeting, with a change to Resolution No. 2016/115 from Councillor Vossler to Councillor Oster. MUNICIPAL SERVICES: Bylaw 2016/12 Land Use Amendment (NW 12-13-5-W4) An application was received from Cheryl Gust, to re-classify a portion of the NW 12-13-5-W4, from Agricultural District 2 A- 2 General Agriculture to Country Residential District 2 CR- 2. Resolution No. 2016/136 Councillor Hamilton moved 2 nd reading of Bylaw 2016/12. Resolution No. 2016/137 Councillor Mudie moved 3 rd reading of Bylaw 2016/12. RECESS: RECONVENE: 10:50 A.M. 10:55 A.M. DELEGATION: Duane Vienneau - Tour of Alberta Duane Vienneau, President and CEO, Tour of Alberta appeared before Council and gave a presentation on the 2016 Tour of Alberta Cycling Race. Mr. Vienneau asked Council for financial support and to be a host community in partnership with the City of Medicine Hat.
Council Minutes March 22 nd, 2016 Page 7 Bylaw 2016/13 Land Use Amendment (NW 1-12-5-W4) An application was received from Global Raymac Surveys, on behalf of 1588375 Alberta Inc., 1758312 Alberta Inc., and Wilde Possibilities Ltd., to re-classify a portion of the NW 1-12-5-W4, Plan 1513028, Block 1, Lot 12, in the hamlet of Dunmore, from Direct Control District DC to Agricultural IDP District 1 A-1 IDP. Resolution No. 2016/137 Councillor Vossler moved 2 nd reading of Bylaw 2016/13. Resolution No. 2016/138 Councillor Hamilton moved 3 rd reading of Bylaw 2016/13. Bylaw 2016/14 Land Use Amendment (SE 26-11-6-W4) An application was received from Benchmark Geomatics Inc., on behalf of Harvey Hieb, to re-classify a portion of the SE 26-11-6-W4, from Agricultural District 2 A-2 General Agriculture to Country Residential District CR. Resolution No. 2016/139 Councillor Vossler moved 2 nd reading of Bylaw 2016/14. Resolution No. 2016/140 Councillor Belyea moved 3 rd reading of Bylaw 2016/14. Offsite-Levy Rates Dunmore, Irvine and Walsh At the February 16 th Council Meeting, MPE Engineering and the Planning Supervisor presented the actual off-site levy rates for each of the hamlets of Dunmore, Irvine, and Walsh.
Council Minutes March 22 nd, 2016 Page 8 The off-site levy rates were calculated based on inflation rates, interest rates, and future infrastructure costs which are a result of anticipated growth over the next 25 years. Council can decide on a rate that is equal to or less than the actual rates calculated by MPE Engineering. Currently, the levy rate for Dunmore is $20,901.48 per ha. The current utility service connection fee for Irvine is $3,000, and Walsh is $2,000 Resolution No. 2016/141 Councillor Pahl moved to direct Administration to bring separate off-site levy Bylaws for Dunmore at a levy rate of $50,000 per ha, for Irvine at a levy rate of $5,500 per lot development, and for Walsh at a levy rate of $3,500 per lot development. RECESS: RECONVENE: 12:00 P.M. 12:37 P.M. **The Director of Corporate Services, John Belanger joined the meeting at 12:37 P.M. DELEGATION: Auditors KPMG Audit Planning Presentation KPMG presented the Audit Planning Report for the year ending December 31 st, 2015 during the in-camera session. IN-CAMERA SESSION: Resolution No. 2016/142 Councillor Hamilton moved to go in-camera at 12:38 P.M. Resolution No. 2016/143 Deputy Reeve Lentz moved to rise from in-camera at 1:21 P.M.
Council Minutes March 22 nd, 2016 Page 9 Financial Statements and Financial Information Return 2015 Resolution No. 2016/144 Councillor Pahl moved to approve the Financial Statements and the Financial Information Return for 2015 as presented. Bylaw 2016/09 Dog Control As a result of changes to pound services, a review of the Dog Control Bylaw was conducted. Some of the changes include fees for service and renaming the Bylaw itself. Resolution No. 2016/145 Councillor Vossler moved 1 st reading of Bylaw 2016/09. Resolution No. 2016/146 Councillor Pahl moved 2 nd reading of Bylaw 2016/09. Resolution No. 2016/147 Councillor Vossler moved to amend Bylaw 2016/09 by deleting subsection 3 c) in Section 10. Resolution No. 2016/146 Councillor Pahl moved 2 nd reading of Bylaw 2016/09 as amended. Resolution No. 2016/148 Councillor Hamilton moved for unanimous consent for Bylaw 2016/09 to be read for 3 rd reading.
Council Minutes March 22 nd, 2016 Page 10 Resolution No. 2016/149 Councillor Mudie moved 3 rd reading of Bylaw 2016/09. Policy REC 2 Recreation Annual Grants There are a number of changes that have occurred over the past couple of years that necessitates changes in Policy REC 2. An increase of the per capita grant from $35 to $40 per County resident, and $100,000 in dedicated funding for the operation of the Irvine Complex. Resolution No. 2016/150 Councillor Hamilton moved to postpone Policy REC 2 Recreation Annual Grants until the April 5 th meeting with Administration to suggest improved wording for Irvine Complex funding. Recreation Board Meeting Applications have been received from local community groups requesting operating and capital grants for 2016. The remaining applications should arrive by the end of the month. A date needs to be set for the 2016 Recreation Board Meeting. Resolution No. 2016/151 Councillor Mudie moved to hold the 2016 Recreation Board Meeting at 1:00 P.M. on April 19 th. Fire Guardian Appointments The Forest and Prairie Protection Act (FPPA) requires rural municipalities to appoint a sufficient number of fire guardians annually.
Council Minutes March 22 nd, 2016 Page 11 Resolution No. 2016/152 Councillor Belyea moved to appoint Dennis Mann, Ray Gradwell, O Brien Tarnasky (Elkwater), Jack Zieffle (Walsh), Dwayne Johnston (Irvine), Justin Derzaph (Seven Persons), Ross Straub (Hilda), Bryce Jans (Schuler), John McBain (Box Springs), and Perry Yeast (Onefour) as Fire Guardians and appoint LesleyAnn Collins, Mary Davies, Becky Mack, Julie Hala, Kristina Hoefman, Roxanne Russell, Kaylene Hallett, Anna Mast and Pam Pirsch as Fire Guardians with authority to issue Fire Permits only, pursuant to the Forest and Prairie Protection Act and Bylaw 2008/14. Safety City Farm Safety Training At the February 16 th Council meeting, Council directed Administration to gather more information on the financial assistance needed to support Safety City s Farm Safety Days and the Coutry in the City Program. Administration contacted the Executive Director of Safety City and were informed that the Farm Safety Days are an Alberta Health Services initiative. Resolution No. 2016/153 Councillor Pahl moved to receive for information. Weed Control And Herbicide Application Policy At the February 23 rd, 2016 Agricultural Service Board (ASB) meeting, the ASB reviewed and approved a policy that would combine the six current policies that deal with weed control, weed inspections, assisting land owners with control and various other County weed control activities. Resolution No. 2016/154 Councillor Mudie moved to rescind policies ASB P3.0, P3.1, P3.2, P3.7, P3.8, and P3.9 and to accept the Policy ASB P3.0 Weed Control and Herbicide Application as presented.
Council Minutes March 22 nd, 2016 Page 12 Public Information Strategy Administration is proposing to alter the use of County communication mechanisms to promote the full array of services provided to County residents. On a quarterly basis, key topics for upcoming communication messages will be submitted for Council s approval. Each of the key messages will be profiled for two weeks. Resolution No. 2016/155 Councillor Pahl moved to receive for information. Delegation Business - Tour of Alberta Earlier in the meeting Duane Vienneau, President and CEO of The Tour of Alberta made a presentation to Council asking them to sponsor the second stage of the event in September of 2016. Resolution No. 2016/156 Councillor Vossler moved to table the Tour of Alberta delegation business. Director of Municipal Services Report The Director of Municipal Services Report was presented. Resolution No. 2016/157 Councillor Hamilton moved to receive the Director of Municipal Services report as presented. Eastern Alberta Trade Corridor Councillor Squire stated that the Eastern Alberta Trade Corridor is wanting to gauge interest in forming an association to advocate for Highway 41 improvements. At the Local to Global Forum held in Medicine Hat in March, 2016 Highway 41 was identified by ADM Shaun Hammond of the Ministry of Transportation as an underutilized asset.
Council Minutes March 22 nd, 2016 Page 13 Resolution No. 2016/158 Councillor Squire moved to join the proposed Highway 41 Association. RECESS: RECONVENE: 1:54 P.M. 1:58 P.M. **The Director of Public Works, Curtis Richter joined the meeting at 1:58 P.M. CORPORATE SERVICES: 2016 IT Budget Amendment On December 1 st, 2015, Council adopted a long term Information Technology Plan. The Plan did not include Budgeting and Reporting software. This has been identified as a key component to having a Financial System that will provide Administration and Council with the necessary tools to make informed decisions. Resolution No. 2016/159 Councillor Oster moved to approve changes to the Information Technology Plan to purchase budget and reporting software, and delay the document management replacement for one year and increase the plan by $41,000 to be funded from the General Administrative Equipment Reserve. Director of Corporate Services Report The Director of Corporate Services Report was presented. Resolution No. 2016/160 Councillor Mudie moved to receive the Director of Corporate Services report as presented.
Council Minutes March 22 nd, 2016 Page 14 PUBLIC WORKS: South Boundary Road A request was received from the Desert Blume Community Association asking Council to consider repairing South Boundary Road. The section of concern that leads to the Hamlet is between Range Road 60 & 61A, approximately 3 kilometres in length. The maintenance of this road is set out in the Maintenance Agreement within the Master Agreement between the City of Medicine Hat, Desert Blume Developments Ltd. and Cypress County. The agreement states that Cypress County is not responsible for the maintenance of South Boundary Road. Resolution No. 2016/161 Councillor Vossler moved to direct Administration to bring back to the April 5 th, 2016 meeting the cost of re-oiling South Boundary Road between Rge Rd 60 and 61A, and the cost to overlay with hot mix asphalt Rge Rd 53 from Highway 41A to the entrance of the City of Medicine Hat Landfill. Director of Public Works Report The Director of Public Works Report was presented. Resolution No. 2016/162 Deputy Reeve Lentz moved to receive the Director of Public Works report as presented. REPORTS: CAO s Report Council Action Items The CAO Report was presented. The Council Action Items Report was presented. Reeve/Councillors Reports Deputy Reeve Lentz attended the Spring AAMDC Convention. At the Convention the resolution requesting funding for local and regionally operated emergency response air ambulance services passed. The resolution to incorporate agriculture into the education curriculum was deemed non-
Council Minutes March 22 nd, 2016 Page 15 emergent and it was suggested that it be brought forward at the Fall AAMDC Convention. Deputy Reeve Lentz also attended the Local to Global Forum. Councillor Oster attended a Highway 3 Twinning meeting, Board leadership training, AAMDC Convention and the Local to Global Forum. Reeve Geigle attended the Canalta Centre s donor wall unveiling. Resolution No. 2016/163 Councillor Mudie moved to authorize his attendance to the 2016 Alberta Library Conference in Jasper. Resolution No. 2016/164 Councillor Pahl moved to receive the CAO s Report, Council Action Items Report and the Reeve & Councillor s Reports as presented. IN-CAMERA SESSION: Resolution No. 2016/165 Councillor Hamilton moved to go in-camera at 2:42 P.M. Resolution No. 2016/166 Councillor Pahl moved to rise from in-camera at 3:40 P.M.
Council Minutes March 22 nd, 2016 Page 16 Delegation Business Tour of Alberta Resolution No. 2016/167 Councillor Vossler moved to lift from the table the Tour of Alberta delegation business. Resolution No. 2016/168 Councillor Hamilton moved to receive for information. RCMP Enhanced Policing Agreement Resolution No. 2016/169 Deputy Reeve Lentz moved to postpone the decision of the RCMP Enhanced Policing Agreement. Recorded Vote Requested. Resolution No. 2016/170 Councillor Pahl moved to amend Resolution 2016/169 by adding to March 24 th. In Favour Geigle, Oster, Vossler, Pahl, Belyea, Mudie, Squire, Hamilton Against Lentz Recorded Vote Requested. Resolution No. 2016/169 Deputy Reeve Lentz moved to postpone the decision of the RCMP Enhanced Policing Agreement until March 24 th, 2016.
Council Minutes March 22 nd, 2016 Page 17 In Favour Geigle, Oster, Vossler, Pahl, Belyea, Mudie, Squire, Hamilton Against Lentz Resolution No. 2016/171 Councillor Belyea moved to hold a Special Meeting on March 24 th, 2016 at 12:30 P.M. at the County Administration office in Dunmore to discuss the RCMP Enhanced Policing Agreement. ADJOURN: 4:00 P.M. REEVE DESIGNATED OFFICER