VILLA POINT CONDOMINIUM ASSOCIATION BOARD OF DIRECTORS MEETING AUGUST 9, 2012 The Regular Meeting of the Board of Directors of the Villa Point Condominium Association was held on Thursday,, in the Association s Clubhouse, Inc. The Board President, Peter Ahearn, called the Meeting to order at 7:00 p.m. CALL TO ORDER Directors Present: Directors Absent: Representing Cardinal: Others Present: Judith Ahearn Peter Ahearn Greg Cleveland John Mayhew Roger Hofstad Christine Santisteban, CMCA, Account Manager Linda Abraham Hilda Barouti William Buckley Beth Carlucci Mike Carluccu Janice Catlin Leslie Emmes Martin Flink Marion Gordon Frank Iazetta Joyce Keath Brenda Lloyd Juri Marinikovich Steve Morse Phillip Newberg Marion Parker Paul Payne David Svedsen Elaine Svedsen Kathleen Syrett Ali Tadjedin Fati Tadjedin Lea Tedrow Janice Trop Elaine Whitney The Board announced it had met in Executive Session prior to the Regular Meeting to approve the Minutes of the July 12, 2012 Executive Session, to discuss delinquent accounts and legal matters, and hold scheduled Hearings. EXECUTIVE SESSION
Page 2 Peter Ahearn gave the president s message, advising the new attendees of the Meeting protocol, and clarifying the details of the landscape project advising that the majority of the project would be complete within nine days, the golf course was under new ownership and the new owner had agreed to remove overgrown plant material and replace a deteriorated fence on the property, there had been an increase in the plumbing leaks over the past month, and discussed the recent transponder failures. The Homeowner Forum was opened by Peter Ahearn. The owner of 274 Villa Point Drive was present to express his concerns regarding whether or not the Association reserve account was funded enough for the landscape project, and relay concerns regarding increasing dues. The Directors advised that there was sufficient funding available for the landscape project in addition to other items such as roof repair, pinhole and slab leaks and painting. The owners of 84, 136, 360, 364, 410 and 356 Villa Point Drive were present to discuss the lack of umbrellas at the east side pool, suggesting solutions such as free standing umbrellas, bolting the umbrellas to the ground, and constructing a permanent structure. The Board advised that the recommendations would be taken into consideration. The owner of 106 Villa Point Drive was present to request the use of a large mailbox for incoming bulk items only. A Motion was duly made, seconded and unanimously carried to deny the owner s request. The Homeowner Forum was closed. The Directors reviewed the Annual Calendar. No action was required On Motion duly made, seconded and unanimously carried, the Minutes of the July 12, 2012 Board of Directors Meeting, July 18, 2012 Special Meeting and August 7, 2012 Special Meeting were approved as written. On Motion duly made, seconded and unanimously carried, the June 2012 Financial Statement was accepted as presented, subject to audit. The Directors reviewed the July 2012 delinquent and prepaid reports. No action was required. The Directors reviewed The Judge Law Firm status reports. No action was required. PRESIDENT S MESSAGE H/O FORUM 274 VILLA POINT EAST SIDE POOL UMBRELLAS H/O CLOSED ANNUAL CALENDAR APPROVAL OF MINUTES FINANCIAL REVIEW DELINQUENT AND PREPAID JLF STATUS REPORTS
Page 3 A Motion was duly made, seconded and unanimously carried to acknowledge/ratify/re-approve/confirm Dan's Landscape Service, Inc. agreement dated May 18, 2012 at a cost of $381,038.80, for the removal/replacement of perimeter trees on Association common area and commencement of that project. 1 Stop Pool Pros proposal to replace the pool skimmer at a cost not to exceed $3,600.00, with the stipulation that the replacement was scheduled in October 2012. The cost was to be charged to reserves. Cardinal was directed to advise 1 Stop Pool Pros of the Board s decision. Accurate Voting proposal to provide Inspector of Election Services for the 2013 Annual Meeting/Election of Directors. Cardinal was directed to advise Accurate Voting of the Board s decision. revised landscape maintenance contract proposal from Dan s Landscape. Cardinal was directed to advise Dan s Landscape of the Board s decision. Fontaine Landscape proposal to repair multiple broken tiles at 52-70 Villa Point Drive at a cost not to exceed $4,760.00, to be charged to reserves. Cardinal was directed to advise Fontaine Weatherproofing of the Board s decision. The Directors reviewed the proposal from Robert Owens, C.P.A. to prepare the tax returns and perform the audit for the Association. A Motion was duly made, seconded, and unanimously carried to table the proposal to the September Meeting. Cardinal was directed to request two additional proposals. There was no report from the Architectural Committee. There was no report from the Landscape Committee. There was no report from the Maintenance Committee. The Directors reviewed the correspondence from the owner of 262 Villa Point Drive requesting the waiver of a $10.00 late fee. A Motion was duly made, seconded, and unanimously carried to approve the owner s request. Cardinal was directed to advise the owner of the Board s decision. PROJECT 1 STOP POOL PROS ACCURATE VOTING DAN S FONTAINE WEATHERPROO FING AUDIT & TAX RETURNS ARCHITECT. MAINTENANCE 262 VILLA POINT
Page 4 The Directors reviewed the correspondence from the owner of 152 Villa Point Drive regarding the landscape project. It was noted that the issued had been addressed during homeowner forum. No action was required. The Directors reviewed the correspondence from various Villa Point owners regarding the landscape project. It was noted that the issue had been addressed during homeowner forum. No action was required. The Directors reviewed the correspondence from the owner of 26 Villa Point Drive requesting the waiver of a late fee. A Motion was duly made, seconded and unanimously carried to deny the owner s request. The Directors reviewed the correspondence from the owner of 32 Villa Point Drive regarding a noise in her wall. Cardinal was directed to advise the owner that the contracted vendors were unable to find the source of the noise and there was nothing further that could be done at this time. It was noted that the correspondence from the owner of 106 Villa Point Drive had been addressed during Homeowner Forum. It was noted that the correspondence from the owner of 364 Villa Point Drive was addressed during Homeowner Forum. It was noted that the correspondence from the owner of 280 Villa Point Drive was addressed in Executive Session. ATTEST: There being no further business, the Meeting was adjourned at 8:01 p.m. Submitted by: Christine Santisteban, CMCA, Account Manager 152 VILLA POINT VARIOUS OWNERS 26 VILLA POINT 32 VILLA POINT 364 VILLA POINT ADJOURN SUBMITTED ATTEST Peter Ahearn, President Date
Page 5 SECRETARY CERTIFICATION I, Judith Ahearn, the appointed Secretary of the do hereby certify that the foregoing is a true and correct copy of the Minutes of the Board of Directors Meeting held on August 9, 2012, as approved by the Board Members in attendance of the Meeting. SECRETARY CERTIFICATE Judith Ahearn, Secretary Date