April 13, 2018 This is your packet for the April 19 th HPEC Board meeting. We will begin with dinner at 6:30 P.M. with the meeting to follow. For your information the packet contains: Agenda Director s commentary for agenda Minutes of the regular March BOD meeting Financial Information April cash summary Budget summary of funds General fund revenue report General fund expense report Building account report April check journals Student Count The meal for the BOD dinner will be served at 6:30 P.M. and will be catered by Webbs. Please call Meri at 356-5577 to let us know if you will or will not be attending the meeting. We hope to see you on the 19 th!
BOARD OF DIRECTORS AGENDA April 19, 2018 6:30 p.m. meal BOD meeting immediately after meal 1. Call to Order AI 2. Approve Agenda AI 3. Approve Minutes of Regular March Meeting AI 4. Approve Accounts Payable II 5. Comments from the Public 6. Committee Reports II a. RSC Report II b. Council of Superintendents 7. Staff AI a. Resignations and Contract Considerations II b. Staff Transfers and Openings AI 8. KASB Dues and Legal Services AI 9. Increase to Recruiting and Loan Forgiveness Amounts AI 10. Midwest Educational Leadership Conference II 11. Benefits Committee Meeting II 12. Budget Committee Meeting II 13. Staff Development II 14. Negotiations II 15. Summer Impact Institute II 16. Director s Report a. Targeted Improvement Plan (TIP) b. Indicator 13 Collection c. Annual Performance Reports II 17. 2018-19 District Calendars
II 18. Other AI 19. Adjourn
BOARD OF DIRECTORS Agenda with Commentary April 19, 2018 6:30 p.m. meal BOD meeting immediately after meal 1. Call to Order AI 2. Approve Agenda AI 3. Approve Minutes of Regular March Meeting AI 4. Approve Accounts Payable II 5. Comments from the Public II 6. Committee Reports a. RSC Report representative b. Council of Superintendents 7. Staff AI a. Resignations and Contract Considerations Commentary. This item will be included on the agenda for the next few months to deal with resignations and contract offers. II b. Staff Transfers and Openings Commentary. Marcy Fierstein will share potential staff transfer requests and openings. AI 8. KASB Dues and Legal Services Commentary. It is time to renew KASB dues and Legal services and board approval is needed. AI 9. Increase to Recruiting and Loan Forgiveness Amounts Commentary. Marcy is recommending that HPEC increase the recruiting and loan forgiveness amounts from $1500 yearly to $2000. This is to cover the increased costs of tuition and to keep the commitment to 5 years. AI 10. Midwest Educational Leadership Conference Commentary. The administrative team is requesting to go to the Midwest Educational Leadership Conference in Breckenridge, Colorado, June 17-21. II 11. Benefits Committee Meeting Commentary. The benefits committee will meet May 17 th at 5:30 P.M. to review proposed benefits for FY 19. II 12. Budget Committee Meeting
Commentary. The budget committee will meet May 17 th at 6:00 P.M. to review the proposed budget numbers for FY 19. II 13. Staff Development Commentary. The administrative team will share activities and information about recent staff development provided during the past month. II 14. Negotiations Commentary. The negotiations committee has sent in their letter. It will be on the table with their list of items to be negotiated. II 15. Summer Impact Institute Commentary. Group facilitators and the Administrative team will be attending the Impact Institute in Hays on July 17 and 18. II 16. Director s Report a. Targeted Improvement Plan (TIP) Commentary. The grant plan window opens on April 30 th and will be submitted by June 30 th. The Targeted Improvement Plan grant supports state performance plan areas in need of improvement. b. Indicator 13 Collection Commentary. Indicator 13 Collection window is open. We are collecting information on transition services for children 16 and older. It is a compliance indicator and we must be 100% in compliance. c. Annual Performance Reports Commentary. APR (Annual Performance Reports) are completed. Marcy downloaded and sent individual reports to each district. The APR is the data that shows how special education students are performing in the district. It is based on the Indicators from the State Performance Plan. II 17. 2018-19 District Calendars Commentary. Please send in your district calendars for the 2018-19 school year as soon as your board has approved them. II 18. Other AI 19. Adjourn
The Benefit Committee will meet before the May 17 th HPEC board meeting at 5:30 P.M. The Budget Committee will meet before the May 17 th HPEC board meeting at 6:00 P.M. Notices will be sent out with the agenda.
High Plains Educational Cooperative Board of Director s Meeting March 22, 2018 6:30 PM 611 Chrissie Mangels Treasurer 611 Marcy Fierstein Director 215 Ken Waechter BOD 200 Ross Kuttler BOD 507 Jeff Rollins BOD 215 Larry Lyder Supt. 611 Shelly Harris Asst. Director 216 Christie Webb BOD 371 Justin Hendrickson BOD 626 Bill Losey RSC Rep. 476 Travis Jantz BOD 214 Dave Younger Supt. 214 Ron Smith BOD 494 Dan Kullot BOD 371/476 Jay Zehr Supt. 611 Kim Cruz Asst. Director 611 Mary A James Clerk 209 Brian White BOD 374 Mike Bultena BOD 452 Wade Tucker BOD 1. Call to Order Jeff Rollins, Board President, called the meeting to order at 6:55 PM. 2. Approve Agenda Mike Bultena moved to approve the agenda as presented. Ken Waechter seconded the motion. Motion carries 11 yes, 0 no. 3. Approve Minutes of Regular February Meeting Brian White moved to approve the minutes from the February meeting as presented. Ross Kuttler seconded the motion. Motion carries 11 yes, 0 no. 4. Approve Accounts Payable Mike Bultena moved to approve the accounts payable as presented. Dan Kullot seconded the motion. Motion carries 11 yes, 0 no. 5. Comments from the Public There were none in writing. 6. Committee Reports a. RSC Report Bill Losey gave the resport. b. Superintendents Council There was no report. 7. Staff a. Contracts/Resignations Ron Smith moved to accept with regrets, the resignations of Samantha Robblee, IR teacher at Hugoton High School; Amber Garetson, IR teacher at Satanta Grade School and Julie Davis, IR teacher at Elkhart Middle School effective at the end of the 2017-18 school year. Brian White seconded the motion. Motion carries 11 yes, 0 no.
Mike Bultena moved to offer a contract to Kara DeLaurentis for Interrelated teacher at Hugoton High School for the 2018-19 school year. Christie Webb seconded the motion. Motion carries 11 yes, 0 no. Ross Kuttler moved to approve an agreement with Stanton County Hospital for Speech Therapy for the remainder of the 2017-18 school year. Ken Waechter seconded the motion. Motion carries 11 yes, 0 no. b. Open Positions Marcy shared with the board the open/transfer request positions. c. Recruitment Marcy shared the administrative teams recruiting efforts. d. Extended School Year Shelly shared the guidelines for the extended school year services. e. Staff Development The administrative team shared the High School Secondary group was in Feb. 21 st, Early Childhood, Feb. 23 rd, Elementary IR, Feb. 27 th, School Psychs, Feb. 28 th, and Leadership Cadre, March 6 th. 8. Services Design Committee Marcy shared information from the Service Design committee that met at 6 PM regarding positions for the 2018-19 school year. 9. PDC Through SWPRSC Ken Waechter moved to approve having SWPRSC do the PDC plans for the certified staff. Ron Smith seconded the motion. Motion carries 11 yes, 0 no. 10. Math Program Mike Bultena moved to approve the purchase of the iready math program. Ron Smith seconded the motion. Motion carries 11 yes, 0 no. 11. Spring Goals The administrative team will be completing spring goals for certified staff by May 1 st. 12. 2018-19 District Calendars As the districts calendars for the 2018-19 school year are approved, please send them to Meri at mjames@hpec611.net. 13. August Inservice Dates Dates for August inservice days are: August 3 School Psychologists August 6 New Teachers/Mentors August 7 New Teachers/Mentors August 8 All Staff at the Grant County Civic Center
14. Adjourn Ron Smith moved to adjourn the meeting at 7:35 PM. Mike Bultena seconded the motion. Motion carries 11 yes, 0 no. HPEC Board President
Student Count April 2018 DISTRICT DD GI SE SL TOTAL TRIBUNE USD #200 7 4 28 5 44 MOSCOW USD #209 1 2 13 1 17 HUGOTON USD #210 25 8 73 15 121 ULYSSES USD #214 40 17 185 20 262 LAKIN USD #215 19 5 40 7 71 DEERFIELD USD #216 9 1 13 5 28 ROLLA USD #217 6 6 9 1 22 ELKHART USD #218 HOLCOMB USD #363 MONTEZUMA USD #371 SUBLETTE USD #374 JOHNSON USD #452 SCOTT CITY USD #466 8 25 6 12 5 27 15 10 2 6 9 2 67 57 7 23 17 79 15 14 9 5 1 15 105 106 24 46 32 123 LEOTI USD #467 15 8 36 8 67 COPELAND USD #476 3 3 8 2 16 SYRACUSE USD #494 14 7 53 15 89 SATANTA USD #507 4 0 19 2 25 HPEC Interlocal #611 226 105 727 140 1198 DD=Developmentally Delayed GI=Gifted SE=Special Education SL=Speech/Language