CLINTON COUNTY BOARD OF COMMISSIONERS

CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Adam C. Stacey Members Kam J. Washburn David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN 48879-1571 989-224-5120 Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, May 30, 2017 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Doug Riley, Chris Hewitt, Ryan Wood and Craig Longnecker. None. The agenda was reviewed. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong to approve the agenda as printed. MINUTES OF 04/25/2017 The April 25, 2017 minutes were presented for review and approval. BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to approve the minutes as printed. COMMUNICATIONS The following Communications were reviewed: 1. Department of Treasury Report of Equalized Value for 2017 BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to acknowledge receipt of the communication received. ADMINISTRATOR S REPORT Ryan Wood, County Administrator provided a brief update regarding his attendance at the Michigan Association of Counties Conference last week. He spoke regarding the Indigent Defense Commission presentation and the overview of the program that was provided at the conference. Additional information with regard to the Indigent Defense Fund will be forthcoming in the near future. He also introduced discussion regarding the drug abuse and overdose issues going on around in the state. Members discussed various approaches being explored to address the drug issues in particular the opioid abuse. 1

PUBLIC COMMENTS RESOLUTION 2017-8 IMPOSING 2017 SUMMER PROPERTY TAX LEVY AND ADOPTING COUNTY MILLAGE RATE ZONING OR 126-17 (PC-13-17 LA) LANGUAGE AMENDMENT TO COUNTY ZONING ORDINANCE SOLAR FARMS Chairperson Showers called for public comments. There were no public comments. Chairperson Showers introduced a Resolution imposing the 2017 Summer Property Tax Levy pursuant to Public Act 357 of 2004, and Notice of Certification of the County Allocated Tax Levy in the amount of 5.7877 mills. BOARD ACTION: Commissioner Pohl moved, supported by Commissioner DeLong to adopt the Resolution imposing the 2017 Summer Property Tax Levy and the County Allocated Tax Levy of 5.7877 mills and authorize the Chair and the County Clerk to sign the L-4029 2017 Tax Rate Request on behalf of the County. (INSERT RESOLUTION) Adam Stacey presented the following zoning matter: OR-126-17 Language Amendment to Clinton County Zoning Ordinance (PC-13-17 LA) regarding regulation of Solar Farms. The proposed language will allow for the creation of utility style solar farms. Chairperson Showers called for comments and/or questions. Doug Riley, Community Development Director noted that this fits well within our ordinance. Mr. Riley acknowledged Chris Hewitt for his involvement with assisting in the development of this language. Clinton County expects to have its first application submitted for development of a solar farm sometime this summer. BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the Language Amendment to the Zoning Ordinance with regard to Solar Farms. Voting on the motion by roll call vote, those voting aye were Mitchell, DeLong, Washington, Washburn, Pohl, Stacey and Showers. Seven ayes, zero nays. PA-116 FARMLAND APPLICATIONS The following PA-116 Farmland Applications were submitted for review: 2017-1 Terry L. & Barbara J. Thurston, Bengal Township 2017-2 TM Irrer LLC, Bengal Township 2017-3 TM Irrer LLC, Bengal Township BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to approve the PA-116 Farmland Applications and direct the Clerk to submit them to the State. RESOLUTION 2017-9 TO PRESERVE THE PUBLIC MENTAL HEALTH SYSTEM APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS Commissioner Washburn introduced discussion regarding a Resolution for the Preservation of the Public Mental Health System. Commissioner Pohl to approve the Resolution to preserve the Public Mental Health System. Discussion followed regarding the impact this would have on people in the community. The current system is working well and if the proposed changes within the state s budget recommendations are approved it would create chaos for Michigan s most vulnerable citizens. (INSERT RESOLUTION) Commissioners expense accounts were submitted for review and approval. Commissioner DeLong to approve the expense accounts, subject to review the by Chair and Clerk. 2

COMMITTEE REPORTS WAYS AND MEANS COMMITTEE The following are reports of Committee meetings: Commissioner Washburn, Chairperson of the Ways and Means Committee reported on a meeting held May 18, 2017. ATTENDANCE AT COMMITTEE MEETING Members Present Kam Washburn, W&M Committee Chairperson Dwight Washington Bruce DeLong Adam Stacey David Pohl Ken Mitchell Robert Showers, Ex-Officio Member Others Present Doug Deeter, Rehmann Robson Staff Present Ryan Wood Craig Longnecker Penny Goerge Barb Moss Doug Riley Cindy Moser CALL TO ORDER 1. Ways and Means Committee Chairperson Washburn called the meeting to order at 2:00 p.m. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Stacey, to approve the agenda. PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Washburn requested limited public comments. There were none. 2016 AUDIT 3. Ways and Means Committee Chairperson Washburn introduced Doug Deeter from Rehmann Robson regarding presentation of the 2016 Audit. Mr. Deeter provided a brief overview and answered questions regarding the 2016 Audit; Clinton County has received an unmodified audit opinion, which is the highest level that you can receive; Our Lead Accountant, Cindy Moser and her staff (Kate Rademacher and Angie Pifer) were recognized for their efforts in putting together all of the financial statements as they have assisted tremendously with the Auditors work. COMMITTEE RECOMMENDATON: Commissioner DeLong moved, supported by Commissioner Mitchell, to recommend accepting the 2016 Financial Statements and the Report on Expenditures of Federal Awards and place on file. Commissioner Mitchell to concur with the committee recommendation. INTERGOVERNMENTAL AGREEMENT BETWEEN CLINTON COUNTY AND CAPITAL REGION AIRPORT AUTHORITY 4. Ways and Means Committee Chairperson Washburn introduced discussion regarding Clinton County s intergovernmental agreement with the Capital Region Airport Authority. The County s intergovernmental agreement with the Capital Airport Authority expired at the end of 2016; Airport CEO Wayne Sieloff has asked that the County consider a revised agreement with an expiration date of December 31, 2022. supported by Commissioner Washington, to recommend approving the intergovernmental agreement on ex-officio board members between the Capital Region Airport Authority and Clinton County and authorizes the Chair and Clerk to execute the same. Commissioner Mitchell to concur with the committee recommendation. 3

CLINTON COUNTY TAX RATE APPROVAL 5. Ways and Means Committee Chairperson Washburn introduced discussion regarding a correction to the Clinton County 2017 Tax Rate Request Form (L-4029). It was brought to our Equalization Director s attention by our County Treasurer that while looking over the 2017 Tax Rate Request Form L4029 that was included in the April 20, 2017 Ways and Means Committee packet (Agenda Item #5), column (5) 2016 Millage Rate Permanently Reduced by MCL211.34d Headlee was actually 5.7953; with this correction, column (7) & (9) & (10) will then be 5.7877. supported by Commissioner Mitchell, to recommend approving the revised 2017 Tax Rate Request Form (L-4029) as presented and authorize signature of the Board Chairperson. (See Page 2 of minutes for Board Action Resolution 2017-8) DRAIN COMMISSIONER REQUESTS REVOLVING DRAIN FUND ADVANCE 6. Ways and Means Committee Chairperson Washburn introduced Phil Hanses, Drain Commissioner, to discuss two requests from the Drain Commissioner s Office. A. Revolving Drain Fund: The Drain Revolving Fund is used to pay certain expenses of county and intercounty drainage districts until drain assessments are received and the fund is reimbursed; The fund was last increased by the County Board to $130,000 in 1995; Since that time the Drain Code was amended to increase the annual amount that could be spent for maintenance (from $2,500 to $5,000 per mile of drain); costs for maintenance have increased significantly over this time period as well; Drain Commissioner Hanses looks to maintain the fund at a higher level which will reduce the amount that borrowing drainage districts will need to undertake to pay for maintenance of the drains; Increasing the long term advance to the Drain Revolving Fund will help the Drain Commissioner s office to become more efficient administratively when dealing with drainage district expenses. supported by Commissioner Mitchell, to recommend approving an increase in the long-term advance to the Drain Revolving Fund to $250,000. Commissioner Pohl to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Pohl, Washburn, DeLong, Mitchell, Washington, Stacey and Showers. Seven ayes, zero nays. DRAIN COMMISSIONER WALTZ & STURGIS DRAIN NOTE FOR PRE- CONSTRUCTION EXPENSES B. Waltz & Sturgis Drain Note for Pre-Construction Expenses: Improvements to the Waltz & Sturgis Drain in the Village of Fowler and Dallas Township are planned to begin later this year as a result of a 2014 Petition to fix flooding occurring in the areas along the drain; In 2015, Drain Commissioner Hanses applied for a Hazard Mitigation Grant from FEMA with a 75/25% federal to local match; the grant was finally awarded last month that will provide up to $591,000 in federal dollars towards the project; The Board is being asked to authorize a loan of $250,000 at 4

1.75% interest to the drainage district to fund engineering, legal, land acquisition, and other pre-construction expenses for the project; It was noted that this would be a short term borrowing and would be repaid after the project is bid and longer term financing is secured through the bond sale (expected no later than the end of 2017). COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend authorizing a loan of $250,000 at 1.75% interest to the drainage district to fund engineering, legal, land acquisition, and other pre-construction expenses for the Waltz & Sturgis Drain Project. Commissioner DeLong to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Pohl, Mitchell, DeLong and Showers. Seven ayes, zero nays. POST-RETIREMENT HEALTH CARE PLAN TRUST FUND QUARTERLY REPORT 7. Ways and Means Committee Chairperson Washburn introduced Trust Chairperson Stacey to present the quarterly update for the Post- Retirement Health Care Plan Trust. Trust Chairperson Stacey provided a brief overview and answered questions regarding the Trust Fund which is currently 113% funded. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Stacey, to recommend accepting the Post- Retirement Health Care Plan Trust Quarterly Report and placing it on file. Commissioner Mitchell to concur with the committee recommendation. 2017 SUMMER PROPERTY TAX LEVY AND COUNTY ALLOCATION TAX LEVY 8. Ways and Means Committee Chairperson Washburn introduced discussion regarding the 2017 Summer Property Tax Levy and County Allocated Tax Levy. supported by Commissioner DeLong, to recommend the adoption of the 2017 Summer Property Tax Levy Resolution. (See page 2 of minutes for adoption of Resolution 2017-8) CAPITAL IMPROVEMENT PROJECT SCHEDULE 9. Ways and Means Committee Chairperson Washburn introduced discussion regarding the capital improvement projects schedule. The Members briefly discussed capital improvement projects and priorities for various funds including public improvement, central dispatch and MIS for the period from 2018-2022. No action taken. 5

COMMUNITY DEVELOPMENT REQUEST LEGAL LINE ITEM IN BUDGET 10. Ways and Means Committee Chairperson Washburn introduced Doug Riley, Community Development Director, to discuss a budget amendment request to establish a legal line item in the building fund for legal services. Community Development Director Riley noted that the building fund is a self-supporting enterprise fund that uses permit revenue to support building and soil erosion activity; revenues and expenditures are monitored closely so that subsidies to the fund are not necessary; Overall revenue has increased by over 20% over the last four years as construction activity has begun to recover; the fund has run a surplus in each of those four years and has an adequate fund balance; Given the increase in activity to the building fund, the Community Development Department is respectfully requesting approval to establish a legal line item in the building fund to cover instances when legal counsel advice/review/assistance is needed for difficult construction or soil erosion cases. COMMITTEE RECOMMENDATION: Commissioner Stacey moved, supported by Commissioner Pohl, to recommend authorizing the establishment of a legal line item in the building fund budget for legal services in the amount of $15,000. Commissioner DeLong to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Stacey, Washington, Washburn, Mitchell, Pohl, DeLong and Showers. Seven ayes, zero nays. PLANNING COMMISSION UPDATE JUNE COMMITTEE MEETING CALENDAR 11. Ways and Means Committee Chairperson Washburn introduced Doug Riley to provide a planning update. OR-126-17 Language Amendment (PC-13-17 LA); Planning Commission recommends approval. No action taken. 12. Ways and Means Committee Chairperson Washburn introduced discussion regarding the June 2017 Open Meetings and Events Calendar. supported by Commissioner Delong, to recommend the approval of the June 2017 Open Meetings and Events Calendar. Commissioner DeLong to concur with the committee recommendation. ACCOUNTS PAYABLE INVOICES PAID 13. Ways and Means Committee Chairperson Washburn introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner Delong moved, supported by Commissioner Mitchell, to approve the invoices paid from April 8 through May 5, 2017 in the amount of $754,681.69. 6

COMMISSIONERS COMMENTS ADMINISTRATOR S REPORT ADJOURNMENT OF COMMITTEE MEETING HUMAN RESOURCES COMMITTEE 14. Ways and Means Committee Chairperson Washburn requested Commissioners comments. Commissioner Showers briefly discussed the activities of the Capitol Council of Governments; Commissioner Stacey provided an update on behalf of the Lansing Financial Health Team; Commissioner Pohl discussed the current status of the mobile home park in Eagle and provided an update on behalf of the Parks and Green Space Commission and Clinton Career Network; Commissioner Washington notified the members that there is a special ceremony taking place this evening at 6:00 p.m. for the Bath School Disaster that took place ninety years ago today; Commissioner Mitchell provided updates on behalf of the Building Stronger Communities Council and the Tri-County Aging Consortium Administrative Board; Commissioner DeLong provided an update on behalf of Clinton Area Transit System and Bingham Township; Commissioner Washburn briefly discussed a proposed resolution to preserve the public mental health system; a draft resolution will be presented for approval at the May 30th Board of Commissioners Meeting. 15. Ways and Means Committee Chairperson Washburn requested comments from Ryan Wood, County Administrator. Administrator Wood provided an Administrator s Report to the Members. No action taken. 16. Ways and Means Committee Chairperson Washburn adjourned the meeting at 4:15 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held May 18, 2017. ATTENDANCE AT COMMITTEE MEETING Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Dwight Washington David Pohl Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge Phil Hanses Debra Hebeler CALL TO ORDER/ APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 4:24 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Pohl, to approve the agenda as amended. Addition to Agenda: Commissioner Appointment to Local Corrections Officer Advisory Board 4A PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. CLASSIFICATION AND COMPENSATION STUDY 3. Human Resources Committee Chairperson DeLong introduced discussion regarding the Clinton County Classification and Compensation Study. 7

2017 CLASSIFICATION AND COMPENSATION REPORT supported by Commissioner Washburn, to recommend accepting the 2017 Clinton County Classification & Compensation Report along with the revised job descriptions developed as part of the report. Commissioner Washburn to concur with the committee recommendation. APPROVAL OF CLASSIFICATION AND COMPENSATION STUDY supported by Commissioner Washburn, to recommend approving the classification and compensation implementation schedule dated May 18, 2017 with an effective date of January 1, 2018 with the understanding that the pay scale may be modified with a cost-of-living adjustment as a part of the 2018 budget. Commissioner Pohl to concur with the committee recommendation. Motion carried. 2018 LUMP SUM PAYMENT TO CERTAIN EMPLOYEES supported by Commissioner Washburn, to recommend issuing a 2% lump sum payment in mid-2018 to those employees that will remain at their current hourly rate in 2018 until the scale catches up in 2019. Motion carried. Commissioner Washburn to concur with the committee recommendation. APPOINTMENTS TO COMMITTEES APPOINTMENT TO LIBRARY BOARD 4. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend reappointing Constance Thornton to the Library Board for a five (5) year term expiring June 30, 2022. Commissioner Washburn to concur with the committee recommendation. Chairperson Showers called for further nominations. None were offered. APPOINTMENT TO LOCAL CORRECTIONS OFFICER ADVISORY BOARD 4A. Human Resources Committee Chairperson DeLong introduced discussion regarding the commissioner appointment to the Local Corrections Officer Advisory Board. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Pohl, to recommend appointing Ken Mitchell as the Commissioner Representative to the Local Corrections Officer Advisory Board. Commissioner Washington to concur with the committee recommendation. COMMISSIONERS COMMENTS 5. Human Resources Committee Chairperson DeLong requested Commissioners comments. There were none. 8

ADJOURNMENT OF COMMITTEE MEETING 6. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:47 p.m. END OF COMMITTEE REPORTS ADJOURNMENT BOARD ACTION: With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:29 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on June 27, 2017. 9