AGENDA A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BLANCHARD WILL BE HELD ON TUESDAY, 28 APRIL 2015, 6:00 P.M., AT CITY HALL, 122 NORTH MAIN, BLANCHARD, OKLAHOMA, IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING ACT FOR THE PURPOSE OF DISCUSSION, CONSIDERATION AND TAKE APPROPRIATE ACTION RE: A. MEETING CONVENED: 1. Call to Order by City Attorney: 2. Nomination and Appointment of a Temporary Chairman. 2. Invocation & Pledge of Allegiance: 3. Roll Call: 4. Determination of Quorum: B. PUBLIC COMMENTS from the General Public [limited to 3- minutes per speaker] for a total of 15-minutes on City related NON-AGENDA items. Preference will be given to Blanchard Citizens and NO FORMAL ACTION will be taken. C. BUSINESS AGENDA: The following items are hereby designated for discussion, consideration and to take appropriate INDIVIDUAL action as deemed appropriate for: 1. Discussion, consideration and take appropriate action re: declaring Ward 3 council seat vacant due to the resignation and election of Michael Scalf to Ward 2 position; and the nomination and appointment of a new member to serve out the unexpired term ending April 2017 [see attached Documents]. 2. Discussion, consideration and take appropriate action re: the nomination and appointment of individuals to serve until April 2017: 1 P a g e
a. Mayor; and b. Vice-Mayor Avenue [see attached Document]. 3. Discussion, consideration and take appropriate action re: holding swearing in ceremony for the following Council members: a. Ward One Councilman: Joe Davis b. Ward Two Councilman: Michael Scalf c. Ward Three Council: (New Member) Avenue [see attached Document]. 4. Discussion, consideration and take appropriate action re: honoring Jody Miller with a sign on the east water tower with Blanchard, Home of Grammy Winner Jody Miller; and adopting Resolution requesting honorary street name to Jody Miller Avenue of Van Buren Avenue [see attached Documents]. 5. Discussion, consideration and take appropriate action re: the request from Delta Public Transit to continue funding in the amount of $17,000 for transportation services to Blanchard [see attached Documents] 6. Open, conduct and close public hearing regarding the Planning Commission recommendation to approve the following Zoning Application: Applicant: Address: Existing Zoning: Proposed Zoning: Legal Description: Total No. of Acres: Gary Gallant NE 25 th Street, west of Rockwell S-1, Suburban District A-1, Agricultural District East½ of the West½ of the SE¼ SE¼ SW¼ and the West½ of the E½ of the SE¼ SE¼ SW¼ of Section 17-T8N-R4W of the Indian Meridian, McClain County, Oklahoma. 5 acres mol [see attached Documents]. 2 P a g e
7. Discussion, consideration and take appropriate action re: the adoption of Ordinance amending the Zoning Ordinance of the City of Blanchard, Oklahoma, as amended, to include additional territory within the A-1, Agricultural District; to delete such property from the S-1, Suburban District; providing for entering such amendment upon the official Zoning Map; providing for severability; and declaring repealer [see attached Document; requires simple majority vote by voice]. 8. Discussion, consideration and take appropriate action re: an Emergency Clause for Zoning Ordinance; Whereas, it being immediately necessary for the preservation of the public health, peace and safety of the City of Blanchard and the inhabitants thereof, an emergency is hereby declared to exist by reason whereof, this Ordinance shall be in full force and effect from and after its passage and approval, as provided by law [requires 4 out 5 votes for passage]. 9. Discussion, consideration and take appropriate action re: a nomination and appointment to the Planning Commission to appoint a new member to serve the remaining term until June 2017 due to the resignation of D. Smith (if necessary) [see attached Documents]. 10. Discussion, consideration and take appropriate action re: approving site plan for the placement of playground equipment to be purchased from proceeds from the TSET funds [see attached Document]. 11. Discussion, consideration and take appropriate action re: the nomination and appointment to the ACOG s Intermodal Transportation Policy Committee (ITPC) for 1 member and an alternate from the governing body of the City of Blanchard [see attached Documents; currently serving is Yvonne Lackey, Member; and Joe Davis, Alternate]. 3 P a g e
12. Discussion, consideration and take appropriate action re: the approval of the contract with Avery Construction for Fox Run Drainage Improvements [see attached Documents]. 13. Discussion, consideration and take appropriate action re: the request to appropriate money for hiring of an architect and for the renovations of the old City Hall building located at 114 West Broadway [no attachment]. 14. Status on the renovations of the old library/former Methodist Church; acknowledgement and ratification of Agreement with Hughes Construction LLC; authorize execution by Mayor of Change Order No. 2 in the amount of $16,900 [see attached Document]. 15. Status of Fox Run road improvement district [no attachment]. D. CONSENT AGENDA: The following items are hereby designated for routine approval, acceptance or acknowledgment by one motion, SUBJECT to any conditions included therein. If any item does not meet with the approval of all members, that item will be heard in regular order: 1. Minutes of regular meeting February 24, 2015. 2. Minutes of regular meeting March 24, 2015. 3. Acknowledge payment of FYE2015 claims/expenditures per fund in the amounts of: a. March 16 31, 2015: i. City General $ 50,327.17 b. April 01 15, 2015: i. City General $ 78,005.91 ii. Municipal Court $ 1,580.15 4. Acknowledge payment of Payroll in the amount of: a. April 3, 2015 $ 43,749.11 b. April 17, 2015 $ 42,492.09 4 P a g e
5. Acknowledge transfer of April 2015 Sales Tax as per Budget: a. Dedicated Sales Tax Account $ 30,260.74 b. Capital Projects Account $ 10,086.91 6. Acceptance of Financial Report as of 3.31.15. 7. Approval of Budget Supplements to FYE2015 Budget: a. Fox Run Road Improvements $ 13,733.00 b. TSET Grant $ 45,000.00 c. Parks Donation $ 400.00 d. PD Lieutenant Position $ 36,004.80 E. Discussion, consideration and take appropriate action re: any item(s) removed from the Consent Agenda. F. NEW BUSINESS: This item is listed to provide the opportunity for City Council discussion on items which may arise within twenty-four [24] hours prior to this meeting, and, therefore, qualify as new business under the Oklahoma Open Meeting Act. G. COUNCIL/STAFF REMARKS: This item is listed to provide an opportunity for the City Council and/or City Staff to make comments and/or request specific agenda items. NO ACTION will be taken. H. FURTHER INFORMATION: 1. REPORT - Sales/Use Tax Collections. 2. REPORTS - Departmental. I. ADJOURNMENT: 5 P a g e
CERTIFICATION I, THE UNDERSIGNED AUTHORITY, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS POSTED ON THE BULLETIN BOARD IN PROMINENT PUBLIC VIEW AT BLANCHARD CITY HALL ON OR BEFORE 5:00 P.M., FRIDAY, APRIL 24 th, 2015, IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING ACT. Susie Maeder City Clerk THE CITY OF BLANCHARD ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT ANY PUBLIC MEETING IS NOT POSSIBLE DUE TO A DISABILITY, PLEASE NOTIFY THE CITY CLERK AT LEAST TWENTY-FOUR (24) HOURS PRIOR TO THE SCHEDULED MEETING SO THAT NECESSARY ACCOMMODATIONS CAN BE MADE. 6 P a g e