EMID BOARD REGULAR MEETING MINUTES DECEMBER 17, 2014 5:30 P.M. I. CALL TO ORDER Meeting called to order by Kitty Gogins, Board Chair, at 5:33 p.m. II. ROLL CALL ATTENDANCE: BOARD REPRESENTATIVE SSD 006: South St. Paul Kristie Hood (Alternate) ISD 16: Spring Lake Park Marilynn Forsberg - Vice Chair ISD 197: West St. Paul Byron Schwab ISD 199: Inver Grove Heights Cindy Nordstrom ISD 623: Roseville Kitty Gogins Chair ISD 624: White Bear Lake Lori Swanson ISD 625: Saint Paul John Brodrick - Treasurer ISD 831: Forest Lake Karen Morehead ISD 833: South Washington Sharon Van Leer ISD 834: Stillwater George Hoeppner Clerk Perpich Center for Arts Education Susan Mau Larson (absent) Crosswinds STAFF: Dr. Jean Lubke, Executive Director; Janine Stammler, Office Manager III. APPROVAL OF THE ORDER OF THE AGENDA Dr. Lubke requested an amendment to the agenda to add V. Discussions, Reports, and Other Non-Action Items I. Board Salaries. Kitty Gogins requested an amendment to the agenda to add V. Discussion, Reports, and Other Non-Action Items - J. Board Officers. Byron Schwab (ISD 197) moved to approve the order of the agenda as amended; Karen Morehead (ISD 831) seconded. All members present voted in the affirmative. IV. OPEN FORUM There was no one signed up to speak. V. DISCUSSION, REPORTS, AND OTHER NON-ACTION ITEMS A. Celebrate John Brodrick s service to EMID Dr. Lubke and the EMID Board recognized John Brodrick s years of service to EMID and thanked him for his support. B. Introduction to School Management Services \\EMID-FS1\Documents\ExecAssist\Board Packets\December 2014 Board Packet\Minutes 12-17-14 (2).docx
Dr. Lubke discussed the transition of fiscal services to School Management Services and introduced Donna Wilkerson, Account Manager, to the EMID Board. C. Annual Financial Audit Jim Eichten, managing partner from MMKR, and Shari Thompson, Business Manager for Roseville Area Schools, presented the EMID Audit Report for FY 13-14. D. Joint Powers Agreement Updating With the conveyance of the schools and the addition of Perpich Center for Arts Education/Crosswinds to the EMID collaboration, there was discussion of the need to update the Joint Powers Agreement. The current Joint Powers Agreement will be sent out to member Superintendents, the EMID Board, and the Executive Director s Advisory Committee to suggest revisions. Suggestions were made to clarify Regular vs. Associate membership, and to clarify and make more specific the Intent to Withdraw and Termination sections of the Joint Powers Agreement. E. Superintendent s Recommendation for Fund Balance Dr. Lubke reported that the member district s Superintendents are concerned about the amount in EMID s fund balance. They recommended that 50% of the cost of core membership fees for all member districts for FY16 be covered by the fund balance, costing EMID $311,590. They also recommended that a percentage of the fund balance be spent annually on special projects to benefit the member districts, such as on Professional Development. The Board supported the first recommendation; however, it was discussed that the second recommendation needs more guidelines and structure. The Board requested that Dr. Lubke create a set of criteria for a grant application process. F. Presentation of 500 s Policies The Policy Committee presented the 500 s policies. There will be a new 500 policy defining an EMID student. There was also discussion regarding broadening the Technology policy to include the use of personal devices. The Board also discussed adding language regarding the home district s responsibility to handle long-term implications involving incidents with their students. G. Executive Director s Contract Renewal Kitty Gogins presented the finalized contract for Executive Director Lubke. The Personnel Committee will be asking for approval of the contract from the Board later in the meeting. H. Executive Director s Report i. FY 15-16 Planning Dr. Lubke reported that she has been meeting with the districts superintendents and integration leaders to discuss the 2015-16 service model and the districts commitments to EMID, most recently having met with ISD #197 and ISD #833. She also noted that at the December 10 th Superintendents meeting, they discussed the plan for a January collaboration activity called Google 10X. ii. Facilitations Dr. Lubke reported that Classroom Partnership curriculum reviews for grades K, 1, and 2 are underway, and she was able to attend the Grade 2 Teacher Training at the Minneapolis Institute of Arts. She also reported that she has been working with Falcon Heights in Roseville to help establish equity coaching for staff. - 2 -
iii. Professional Development Dr. Lubke shared updates on the EMID professional development events that have occurred. Aminata Umoja from Research for Better Teaching presented a seminar on Unleashing the Power of Collaborative Inquiry: Data Teams on December 11 and 12. There were 44 participants representing 7 EMID districts present at the workshop. Dr. Lubke also discussed a collaboration project between Perpich and EMID to develop and offer a Curriculum and Cultural Context workshop for EMID member district teacher teams. iv. AVID Dr. Lubke reported that AVID Path training is coming up on February 9 & 10, 2015 at Globe University in Woodbury. She also noted that EMID will be hosting a Leadership for College Readiness (LCR) training workshop on January 21 & 22, 2015 at Crosswinds. We have 36 participants registered from 3 member districts, as well as some participants from Elk River. v. Student Programming Dr. Lubke reported that the Youth Executive Board met with Representative Carlos Mariani on December 3 rd. She also noted that YEB will be attending a MLK Jr. event at Augsburg College. She also reported that EMID will be taking students from after school programs to an Education for Everyone event at the University of St. Thomas on January 27, 2014. vi. Policy Updates Dr. Lubke reported that the 400 s policies have been edited from comments from the Board, and the 500 s policies have been edited from feedback from the Policy Committee and Achievement and Integration Coordinators Mason Fong and Heidi Fransen. 600 s policies have been distributed to the Policy Committee for review. vii. Legislative Work Dr. Lubke noted that she met with Kris Amundsen and Lori Grivna. They recommended instead of creating a legislative platform for EMID that we instead create an updated one-pager explaining what EMID is doing now without the schools for them to use when meeting with legislators. Also, we will send out the document along with copies of the EMID newsletter to EMID districts legislators in late January. I. Board Salaries Dr. Lubke asked for recommendations from the Board regarding Board member salaries, as well as the frequency of EMID Board meetings for 2015-2016. It was recommended that the salaries and frequency of meetings stay the same. J. Board Officers Kitty Gogins reminded the Board that the EMID Organizational meeting will occur at the January 21 st, 2015 EMID Board meeting. If any members are interested in becoming officers, they are to contact Chair Gogins. As John Brodrick is leaving the EMID Board, the position of Treasurer will be open. VI. Consent Agenda Chair Gogins requested the removal of the financial reports from the Consent Agenda. Karen Morehead (ISD 831) moved to approve the Consent Agenda with the removal of the financial - 3 -
reports. Byron Schwab (ISD 197) seconded the motion. Motion carried with all members present voting in the affirmative. Approval of the financial reports was tabled until the January meeting. VII. Resolution/Action Items A. Approval of 400 s Policies The Personnel Committee presented the edited 400 policies for approval. Lori Swanson (ISD 624) moved to approve the request. Byron Schwab (ISD #197) seconded. Motion carried with all members present voting in the affirmative. B. Approval of 13-14 Audit Report. John Brodrick (ISD # 625) moved to approve the 13-14 Audit Report. Byron Schwab (ISD # 197) seconded. After discussion, the Board decided to table the approval until the January 21 st, 2015 meeting, giving the Financial Committee time to review the audit. John Brodrick withdrew the motion to approve and Byron Schwab withdrew the second. C. Approval of Executive Director s Contract Kitty Gogins presented the finalized contract for the Executive Director earlier in the meeting. George Hoeppner (ISD # 834) moved to approve the contract. Lori Swanson (ISD # 624) seconded the motion. Motion carried with all members present voting in the affirmative. VIII. Committee Reports There were no reports IX. Board Forum John Brodrick (ISD 625) - John had nothing to report. Lori Swanson (ISD 624) Lori had nothing to report. Cindy Nordstrom (ISD 199) Cindy had nothing to report. George Hoeppner (ISD 834) George noted that Stillwater is looking at moving from a junior high to a middle school model, and sought to find out from Board members if their districts have a K-8 model building. Marilynn Forsberg (ISD 16) - Marilynn reported that she attended the Delegate Assembly. She noted that broadening access to Alternative Facilities funding had the highest level of support, and she encouraged the Board members to look at the resolutions online through MSBA. She also noted that Spring Lake Park is finally in a strong financial position. Marilyn also reported that the Spanish Immersion schools in Spring Lake Park are doing well at the K- 5 level, and they are starting to look at what to do for the secondary level. - 4 -
Byron Schwab (ISD 197) Byron reported that ISD # 197 s Superintendent asked their School Board to submit their letter of intent to withdraw from EMID. Karen Morehead (ISD 831) Karen reported that Forest Lake s facilities group held their second meeting and they will be reporting the results of the meeting back to the Board. The next referendum for ISD 831 will likely contain a question regarding safety and security and a question regarding athletics. Sharon Van Leer (ISD 833) Sharon reported that she attended a recent event at St. Paul College and was excited to share what she learned with her district. She noted that ISD 833 is currently going through their series 100 and 500 policies. She also reported that South Washington will be moving their autism program next year. Also, EMID s Youth Executive Board student representatives from ISD 833 will be presenting at the upcoming Board meeting. She also mentioned an upcoming student event that will be open to all member district students. The event is entitled LEAP and is hosted by the four major local law schools. It will be taking place at Hamline in March, and she will forward information regarding the event to the EMID Board members. Kristie Hood (ISD 006) Kristie had nothing to report. Kitty Gogins (ISD 623) - Kitty reported that Roseville Area High School and Middle School have each been named an AVID Highly Certified Site for the 2014-2015 school year. She also noted that Roseville recently reviewed their Equity Report and she was excited to note that for the first time ever, they were not in the red in several categories. They have seen improvements in the number of students of color participating in honors and AP courses, significant movement in discipline and expulsion rates, and they have improved in special education representation. IX. Adjournment John Brodrick (ISD 625) moved to adjourn the meeting at 9:03 p.m.; Kristie Hood (ISD 006) seconded. All members present voted in the affirmative. EMID Board Clerk Date - 5 -