MINUTES OF REGULAR MEETING OFFICIAL PROCEEDINGS BOARD OF EDUCATION COVENTRY LOCAL SCHOOL DISTRICT Tuesday, The Coventry Local School District Board of Education convened the on Tuesday, at 6:00 p.m. at the Coventry Administration Offices, 2910 S. Main Street, Akron, Ohio 44319. The meeting was called to order by Mr. Wohlgamuth (Board President). Mr. Muccio took roll call. The following members were present on roll call: Also present: Mr. Andrews, Mr. Davis, Mr. Skaggs, Mrs. Tavenier, Mr. Wohlgamuth Mr. Russell Chaboudy, Superintendent Mr. Matthew Muccio, Treasurer Mr. Wohlgamuth led everyone in a moment of silence and the pledge of allegiance to the flag. TREASURER S RECOMMENDATIONS Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Tavenier, Resolution seconded by Andrews that the Board approve and place on file the August 2016 financial reports. No. 16-140 Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Andrews, Resolution seconded by Andrews that the Board approve the Permanent Appropriations for fiscal year ending No. 16-141 June 30, 2017 per Exhibit T-1.
Page 2 Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Skaggs, Resolution seconded by Tavenier that the Board approve the Amended Certificate of Estimated Resources No. 16-142 for fiscal year ending June 30, 2017 per Exhibit T-2. Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Andrews, Resolution seconded by Tavenier that the Board declare the following items (Science Textbooks) obsolete No. 16-143 and be removed from inventory per Exhibit T-3. Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Tavenier, Resolution seconded by Skaggs that due to Fiscal Emergency per ORC 3316.07(B)(2) which requires that No. 16-144 the Coventry Board of Education, by resolution, establish monthly levels of expenditures and encumbrances consistent with the financial recovery plan. WHEREAS ORC 3316.07 (B)(2) requires that the school district board, by resolution, establish monthly levels of expenditures and encumbrances consistent with the financial recovery plan, the Board of Coventry Local School District hereby establishes the following monthly levels of expenditures and encumbrances for fiscal year 2017 per Exhibit T-4. SUPERINTENDENT S RECOMMENDATIONS Acting upon the recommendation of Russell Chaboudy, Superintendent, it was moved by Resolution Tavenier, seconded by Skaggs, that all of the following items appearing in the agenda No. 16-145 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended the Board accept the following resignations: Deanna Stahl CES Skills Tutor (effective 8/1/16)
Page 3 b) It is recommended the Board employ the following Skills Tutors effective with the beginning of the 2016-17 school year: Katherine Recupero (Note: This position is funded through Title I program and will be non-renewed at the end of the school year. Starting rate for K. Recupero will be $24.62/hr. for 180 days, 3.5 hours per day for an afternoon opening 12:00-3:30.) c) It is recommended the Board employ the following Skills Professional effective with the beginning of the 2016-17 school year: Kaley Schnittke (Note: This position is funded through Title I program and will be non-renewed at the end of the school year. Starting rate for K. Schnittke will be $22.00/hr. for 180 days, 3.5 hours per day for an afternoon opening 12:00-3:30.) d) It is recommended the Board employ the following as a long-term substitute for the 2016-17 school year. Noelle Lewis- CMS (Note: N. Lewis will be filling in for C. Jacobs at CMS beginning 8/22/16 through approximately 10/1/2016.) e) It is recommended the Board grant the following supplemental contract for the 2016-17 school year. Sarah Wulff Resident Educator Coordinator 6% (Note: The Resident Educator Coordinator is a required position by union contract and ODE standards for entry year teachers. Mrs. Wulff will be responsible for overseeing all the efforts of new teachers and teachers who are completing the 4 yr. Resident Educator program through the Ohio Department of Education. Supplemental percentages are based on the current contract in place as of this date.) f) It is recommended the Board grant the following supplemental contracts for the 2016-17 school year per Exhibit S-1.
Page 4 g) It is recommended the Board approve the following certified job description. Full description Exhibit S-2. Elementary Reading Specialist Acting upon the recommendation of Russell Chaboudy, Superintendent, it was moved by Resolution Tavenier, seconded by Andrews, that all of the following items appearing in the agenda No. 16-146 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended the Board reduce in force the following position: Nelly Antulis 2 hr. Bus Attendant b) It is recommended the Board employ the following for the position(s) indicated: Matthew Howe - CHS 8 hour Custodial Helper (Effective 8-12-16) Melissa Bittner - CMS 2.75 hour Cook s Helper (Effective 8-21-16) Nancy Jones CES -7 hour Classroom Attendant (Effective 8-29-16) Katherine Fougerousse CES -6.25 hour Classroom Attendant (Effective 9-19-16) Nelly Antulis 1 hr. Van Driver (Effective 9-12-16) Drema White - 1 hr. Van Attendant (Effective 9-12-16) (Note: Matt is replacing Phil Clemente, who resigned in June. This is a savings of $186.80 M. Bittner is a new position, however it is no additional cost due to the restructuring of CMS cafeteria. N Jones was on the RIF list and is taking the vacancy created by Pam Tschanz. K. Fougerousse is taking the vacancy created by Melinda Calvin. N. Antulis and D. White moves are due to reduction in Pre-K hours this year. Route was converted to a 1 hour van route instead of a 2 hour bus route.) c) It is recommended the Board add the following to the approved classified substitutes list: Myra Bollar; Beth Camp; Paula Conner; Janine Carano; Amber Johnston: Kathleen Zupko
Page 5 d) It is recommended the Board approve a change in the hours /buildings and or positions for the following employees: Food Service (all effective with the beginning of the 2016-17 school year) Toni Kovein from 8-hour Head Cook CMS to 7-hour Head Cook CMS Cindy Abernathy from 7-hour Cook s Helper CMS to 6-hour Cook s Helper CMS Linda Snyder from 4.75-hour Cook s Helper CMS to 4.5-hour Cook s Helper CMS Debbie Segin from 4.5-hour Cook s Helper CMS to 4-hour Cook s Helper CMS Custodial (all effective 8-18-16) Judy Crosier 8-hour Custodial Helper CES to 8-hour Asst. Head Custodian CHS Gary Muster 8-hour Custodial Helper CMS to 8-hour Custodial Helper CHS Nick Daily 8-hour Custodial Helper CES to 8-hour Custodial Helper CMS Charlie Kovein 8-hour Asst. Head Custodian CHS to 8-hour Asst. Head Custodian CES Matt Howe Custodial Helper CHS to 8-hour Custodial Helper CES Lunch/Recess (all effective with the beginning of the 2016-17 school year) Diana Loy from 2.75-hour Lunch/Recess TKF to3-hour Lunch/Recess CES Joyce Coleman from 2.75-hour Lunch/Recess TKF to 3-hour Lunch/Recess CES Betty Thomas from 2.75-hour Lunch/Recess TKF to 3-hour Lunch/Recess CES Christine Lemley from 1.25-hour Lunch/Recess FGA to3-hour Lunch/Recess CES Connie Muffet from 2.75-hour Lunch/Recess TKF to 2-hour Lunch/Recess CES Beverly Pavelko from 1.5-hour Lunch/Recess TKF to 2-hour Lunch/Recess CES Jennifer Minor from 2.75-hour Lunch/Recess TKF to 2-hour Lunch/Recess CES Renee Shelton from 1.25-hour Lunch/Recess FGA to 2-hour Lunch/Recess CES Classroom Attendant (all effective 8-22-16) Melinda Calvin CES -7 hour Classroom Attendant Pam Tschanz CMS -7 hour Classroom Attendant (Note: M. Calvin is a new position due to new students enrolling. Melinda is moving from a 6.25 position to this position and is paid out of general fund. P. Tschanz is filling the vacancy created by the resignation of Gayle Cross. Special Ed employment and changes will cost an additional $1,000 per year. )
Page 6 Acting upon the recommendation of Russell Chaboudy, Superintendent, it was moved by Resolution Tavenier, seconded by Skaggs, that all of the following items appearing in the agenda No. 16-147 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended the Board adopt the use of the Summit County Educational Service Center s list of approved substitute teachers for the 2016-17 school year as provided and updated. b) It is recommended the Board approve the following contracts for Kids First and TOPS, through the SCESC for the 2016-2017 school year. These programs are designed for students with Autism, whose least restrictive environment is a specially designed program. We pay for these programs out of general fund, and we do apply for catastrophic costs from the Ohio Department of Education to recoup a portion of the expense after the year is complete. The amount we get back from ODE varies from year to year. Requisition number TJ000173. TOPS A high school program working on functional life skills, $50,000, per student, one student currently in the program. Kids First - An Elementary Program designed for students with Autism, $50,000 per student, two students currently in the program. c) It is recommended the Board enter into a Part-Time Administrative contract with Registered and Licensed Dietician Mark Bindus for the 2016-17 school year. (Note: During the 2015-16 School Year, Mr. Bindus worked 316 hours for a total cost of $23,700. It is proposed, that instead of continuing as a consultant to the district, that Mr. Bindus become a Part-Time Food Service Supervisor / District Dietitian / Nutritionist. It is proposed that this Part-time Administrative contract be at an annual salary of $20,500 with employee SERS contributions (10%) being paid out of his salary and Coventry contributing the employer SERS share (14%). At a total cost of $23,370 this would be a savings of $330.00 annually. Mr. Bindus will not receive insurance from Coventry Local Schools.) d) It is recommended the Board approve the contract with John Froelich, Auctioneer, for the purpose of selling all contents of Turkeyfoot Elementary. (Note: Contract was reviewed by Attorney Fred Compton.)
Page 7 e) It is recommended the Board approve the contract with Ohio Real Estate Auctions, LLC for the purpose of selling Turkeyfoot Elementary. (Note: Contract was reviewed by Attorney Fred Compton.) f) It is recommended the Board enter into a lease agreement with OCW beginning 9/1/16 and ending 8/31/17 to lease the Lakeview Gymnasium. (Note: OCW will pay $200 per month. Lease was reviewed by Attorney Fred Compton.) g) It is recommended the Board recognizes and accepts credits from the K-12 online school - International Connections Academy. As a virtual private school, International Connections Academy provides online learning options that meet student s individual needs, regardless of that student s location. This academy is accredited by Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), and the Northwest Accreditation Commission (NWAC), which are accrediting divisions of AdvancED. In addition, many International Connections Academy core high school courses are approved by the NCAA Eligibility Center. (Note: At this time, Coventry students would utilize this program for the purposes of credit recovery and independent study. Students who request to participate in these online courses would be required to cover any costs associated with the courses requested.) h) It is recommended the Board approve General Fund purchase orders over $1,000 per exhibit S-3:
Page 8 BOARD OF EDUCATION RECOMMENDATIONS It was moved by Tavenier, seconded by Andrews, that the Board approve the Memorandum of Resolution Understanding (MOU) between the Coventry Education Association (CEA) and the Coventry No. 16-148 Local School Board. The MOU outlines revisions made specifically to the Teacher Evaluation Procedures defined in the current CEA contract. It was moved by Skaggs, seconded by Tavenier, that the Board adopt the following motion to Resolution Revise the word reimbursements per month to stipends per month on the original resolution No. 16-149 dated November 22, 2011 regarding cell phone reimbursements for Administrative personnel. This change reflects the original intent of this motion which was to allow stipends to be paid rather than District owned cell phones. EXECUTIVE SESSION Moved by Andrews, seconded by Skaggs that the Board recess to Executive Session at 7:09 p.m. Resolution for the purpose of (1) preparing for, conducting, or reviewing negotiations or bargaining sessions No. 16-150 with employees. Mr. Chaboudy and Mr. Muccio were invited into Executive Session.
Page 9 The Board returned from Executive Session at 7:31 p.m. with the following members present: Mr. Andrews, Mr. Davis, Mr. Skaggs, Mrs. Tavenier, and Mr. Wohlgamuth. There being no further business to come before the Board, it was moved by Tavenier Resolution seconded by Skaggs to adjourn the meeting. Meeting adjourned at 7:31 p.m. No. 16-151 Robert L. Wohlgamuth, BOE President Attest: Matthew Muccio, Treasurer