MINUTES OF THE REGULAR MEETING SILVER CONSOLIDATED SCHOOLS BOARD OF EDUCATION SCS Administration Bldg. Board Room, 2810 N. Swan St., Silver City, NM August 21, 2014 BOARD MEMBERS PRESENT Trent Petty, President Arnold Torres, Vice President Tony Egan, Secretary (via telephone) Mike McMillan, Member BOARD MEMBERS ABSENT Chris Arvidson, Member OTHERS MEETING WITH THE BOARD Lon Streib, Superintendent Ramon Vigil, Attorney Gus Benakis, Assoc. Supt. of Human Resources & Transportation Tricia Martinez, Assoc. Supt. of Learning Services Candy Milam, Assoc. Supt. of Finance, Federal Programs & Student Accountability Sandra Estrada, Recording Secretary I. WELCOME & INTRODUCTION President Trent Petty welcomed everyone to tonight s Regular Meeting and called the meeting to order at 6:01 p.m. A. Pledge of Allegiance The Board and visitors in attendance were invited to recite the pledge of allegiance prior to commencing the business of the meeting. B. New Mexico Flag Salute The board and visitors in attendance were invited to recite the New Mexico flag salute prior to commencing the business of the meeting. II. APPROVAL OF MINUTES July 17, 2014 2014 Work Session July 17, 2014 Regular Meeting July 31, 2014 Special Meeting A motion was made by Mr. McMillan and seconded by Mr. Torres to approve the minutes of the July 17, 2014 Work Session, the July 17, 2014 Regular Meeting, and the July 31, 2014 Special Meeting as presented. The motion passed unanimously. III. IV. CONSIDERATION & APPROVAL OF AGENDA A motion was made by Mr. Torres and seconded by Mr. McMillan to approve the agenda as presented. The motion passed unanimously. PUBLIC COMMENTS Sharon Bookwalter, retired teacher, expressed concerns about the Open Meetings Act, Section 10-15-1 F, not being followed by the board.
Dick Pool, former superintendent, voiced concerns about the District s budget and asked that Mr. Petty let the public know at the next meeting in September the status of the budget. Frances Vasquez, resident, expressed concerns regarding school board policy specific to the oversight of budget revenues and expenditures. Fred Baca, LULAC Council 8003 Representative, voiced concerns about alleged comments made by the principal at GWS, grievances not being resolved, and District funds not being spent in the correct manner. Mr. Baca extended an invitation to Mr. Petty and the board, to speak to LULAC reps regarding the issues presented. Amanda Rottman, teacher, voiced concerns regarding the non-renewal of the pre-k program that she had previously received grant funding for, and with the leadership of the board and administration. Linda Pafford, citizen, expressed she was speaking on behalf of the citizenry in the community, and voiced that they are getting fed up with the board and administration s failure to address grievances, personnel issues, and the budget shortfall. Art Martinez, resident, expressed concerns regarding the board and administration s lack of solutions to District problems. V. INFORMATION/PRESENTATION (NON-ACTION ITEMS) A. Program/Presentations 1. Truancy Model & JPO Programs B. Padilla & T. Madrid Mr. Streib stated that Ms. Padilla and Mr. Madrid had presented during the Work Session earlier. 2. SCEA Justin Wecks, outgoing SCEA President, reported that he and Mr. Sherwood had met with board members Egan and Petty, Mr. Streib, and legal counsel Ramon Vigil, earlier today. He said the meeting was very productive and hopes that the rest of the board will support member Egan and Petty in their commitment to honor the collective bargaining agreement. He also encouraged to board to take Mr. Baca up on his invitation to meet with the LULAC Council board. Mr. Wecks introduced Mr. Wayne Sherwood and Ms. Hannah Wecks, as SCEA Co-Presidents for the coming school year. Mr. Streib noted that during that meeting, they agreed to meet again as soon as possible. He said September 2 nd or 4 th are the days being considered for the next meeting. He stated that he felt the meeting was very productive as well. Regular Meeting August 21, 2014 Page 2
B. Information to the Board 1. Superintendent a. Student Enrollment Mr. Streib addressed this during the Work Session earlier this evening. b. Improvements at Silver High School - Mr. Streib addressed this during the Work Session earlier this evening. c. Free Breakfast & Lunch at all Elementary Schools Mr. Streib addressed this during the Work Session earlier this evening. d. Other Mr. Streib announced that there is an open house for Grade Court tomorrow from 8:00 a.m. 9:00 a.m. at the Court House. 2. Associate Superintendents a. Gus Benakis Human Resources & Transportation Mr. Benakis gave a brief overview of the active shooter training conducted earlier this week. b. Tricia Martinez Learning Services Mr. Martinez gave an overview of the Literacy First program and the K3+ Program at Harrison Schmitt Elementary during this summer. c. Candy Milam Finance, Federal Programs & Student Accountability Ms. Milam reported that they are preparing for the first of three short cycle assessments in Discovery, a computer-based program that tests kids in grades k-11 in reading and math. 3. Board President a. Discussion of Board Meeting Schedule The board continued their discussion from the Work Session earlier regarding changing the day they hold their Work Sessions and Regular Meetings. As noted during the Work Session, Mr. McMillan proposed to move the meetings to either Monday or Wednesday, maybe Tuesday. Mr. Torres, Mr. Egan, and Mr. Petty all indicated Tuesdays will work for them. Mr. Petty said he still needs to get with Mr. Arvidson regarding his preference. The board will vote on this item at their September meeting. 4. Board of Education Comments VI. ACTION ITEMS A. Consent Agenda - 1. Budget/Finance/Purchasing a. Financial Reports (1) Total amount of checks written in July 2014 - $1,771,195.96 b. Budget Adjustment Requests 023-000-1415-0003-D (Operational-to reduce allowable budgeted cash per PED) 023-000-1415-0006-IB (Fresh Fruit & Vegetables-FY15 initial allocation for fresh fruit & vegetables grant) Regular Meeting August 21, 2014 Page 3
c. Award of Bid & Proposals d. Donations 2. Transportation a. Bus Drivers b. Activity Drivers c. Feeder Routes Ms. Milam and Mr. Benakis went over items listed on the Consent Agenda and recommended approval of the consent agenda as follows: financial reports; checks written in July in the amount of $1,771,195.96; budget adjustment requests; bus drivers and activity drivers. A motion was made by Mr. Egan and seconded by Mr. Torres to approve the consent agenda item Nos. VI.A.1.a.-d. and 2.a.-c., as presented. The motion passed unanimously. B. Approve Boundary Agreement(s) with the Animas Public Schools for the 2014-2015 School Year - Mr. Benakis presented the boundary agreement with the Animas Public Schools for the 2014-15 school year and recommended approval. He said the agreement is approved annually and has been in place for many years. A motion was made by Mr. McMillan and seconded by Mr. Egan to approve the boundary agreement with the Animas Public Schools, as presented. The motion passed unanimously. C. Approve Boundary Agreement(s) with the Lordsburg Municipal Schools for the 2014-2015 School Year Mr. Benakis presented the boundary agreements with the Lordsburg Municipal Schools for the 2014-15 school year and recommended approval. He said they have two agreements with the LMS that are also approved annually and have been in place for many years as well. A motion was made by Mr. Egan and seconded by Mr. McMillan to approve the boundary agreements with the Lordsburg Municipal Schools, as presented. The motion passed unanimously. D. Approve the Asbestos Management Plan Notification Mr. Streib recommended approval of the Asbestos Management Plan Notification, as presented. He said that this plan is approved annually. A motion was made by Mr. Egan and seconded by Mr. McMillan to approve the Asbestos Management Plan Notification, as presented. The motion passed unanimously. Regular Meeting August 21, 2014 Page 4
E. Approve Proposed Revisions to Policy Advisory No. 108 (JLCB- Immunizations of Students), Policy Advisory No. 109 (JLF-Reporting Child Abuse/Child Protection), Policy Advisory No. 110 (IHAMB-Family Life Education), Policy Advisory No. 111 (IKF-Graduation Requirements) - Mr. Streib announced that this is the third and final reading of the proposed revisions to the policy advisories listed above, and recommended approval. A motion was made by Mr. Egan and seconded by Mr. McMillan to approve the proposed revisions to Policy Advisory No. 108 (JLCB-Immunizations of Students), Policy Advisory No. 109 (JLF-Reporting Child Abuse/Child Protection), Policy Advisory No. 110 (IHAMB-Family Life Education), Policy Advisory No. 111 (IKF-Graduation Requirements), as presented. The motion passed unanimously. VII. FUTURE MEETINGS & PROPOSED AGENDA ITEMS A. Next Scheduled Work Session & Regular Meeting September 18, 2014 B. NMSBA Region VIII Meeting September 30 th Silver Hosting Event Mr. Petty made the following announcement: As for the action taken by the board at the last board meeting, Superintendent Streib, Mr. Egan and I, met with representatives of SCEA. I believe we made some good progress in identifying procedures to hear employee concerns and take action when authorized by law, therefore, I would like to schedule a meeting in executive session to hear employee concerns through the chain of command procedures of the collective bargaining agreement. I also believe that we have established a foundation for working cooperatively in the future with the best interest of students and employees of the District. Mr. Petty announced that they will be holding a Special Meeting, in closed session, on Thursday, September 4 th at 5:00 p.m. to listen to employee concerns. VIII. CLOSED SESSION A. H(2) Limited personnel matters regarding employee grievances Mr. Petty asked for a motion to go into closed session to discuss matters pertaining to personnel, pursuant to 1978 NMSA, 10-15-1: H(2) limited personnel matters regarding employee grievances. A motion was made by Mr. Egan and seconded by Mr. Torres and the vote was as follows: Trent Petty-yes; Arnold Torres-yes; Tony Egan-yes; and Mike McMillan-yes. The motion passed unanimously and the meeting adjourned into closed session at 6:59 p.m. A motion was made by Mr. Torres and seconded by Mr. McMillan that the meeting reconvene in open session. The vote was as follows: Trent Pettyyes; Arnold Torres-yes; Tony Egan-yes; and Mike McMillan-yes. The motion passed unanimously and the meeting reconvened in open session at 7:12 p.m. Mr. Petty stated that no action was taken in closed session regarding employee grievances. Regular Meeting August 21, 2014 Page 5
IX. ADJOURNMENT A motion was made by Mr. Torres and seconded by Mr. McMillan that the meeting adjourn and the motion passed unanimously. The meeting was adjourned at 7:13 p.m. SIGNED: /s/ Trent Petty President Approved September 18, 2014 ATTEST: /s/ Tony Egan Secretary /sve Regular Meeting August 21, 2014 Page 6