MID-STATE TECHNICAL COLLEGE Wisconsin Rapids I. ROLL CALL Board Chairperson Betty Bruski Mallek called the meeting to order at 5:22 p.m. Roll call was as follows: PRESENT: EXCUSED: OTHERS: Patrick Costello, Betty Bruski Mallek, Justin Hoerter, Joseph Kinsella, Peggy Ose, Charles Spargo and Dr. Sue Budjac Robert Beaver and Lynneia Miller Nelson Dahl, Karl Easttorp, Mike Grambow, Al Javoroski, Sandy Kiddoo, Dr. Mandy Lang, Richard O Sullivan, Lance Pliml, Matt Schneider and Angie Susa NOTE: Terry Reynolds resigned from the Board effective October 2, 2015. II. MEETING NOTICE CERTIFICATION AND CLOSED SESSION Ms. Bruski Mallek verified the meeting notice, which stated that this meeting of the Mid-State Technical College District Board was announced to the public in an attempt to keep the citizens of the district aware of the date, time and place of the meeting. Ms. Bruski Mallek announced the Board would not convene to closed session this month. III. OPEN FORUM Ms. Bruski Mallek opened the meeting for comments from the audience. No one wished to address the Board. IV. APPROVAL OF MINUTES Motion by Ms. Ose, seconded by Mr. Hoerter, upon a voice vote, unanimously approved the minutes from the regular meeting held September 21, 2015, as written. V. CONSENT AGENDA Motion by Mr. Spargo, seconded by Mr. Kinsella, upon a roll call vote, unanimously approved the following consent agenda items: 1. The district s bills for the month of September 2015 were presented in Exhibit B. These bills totaled $1,793,301.63 of which $1,353,602.62 represents operational expenditures and $439,699.01 represents capital expenditures. The district s payroll for the month of September totaled $1,233,517.94 plus $16,096.66 for travel and miscellaneous reimbursements and $538,753.08 in fringe benefits. The district s bills and payroll totaled $3,581,669.31.
Page 2 2. Entered into the following contracted service agreements: Agreement # Contracted With Amount 146209 Plainfield, Coloma, and Hancock Fire Depts. $ 1,750.00 146213 Tri-County Schools $ 10,220.00 146225 Intevation Foods $ 700.00 146226 ERCO Worldwide (USA) Inc. $ 675.00 3. Approved the following 2015-16 procurement for goods and services: Amount Vendor Department No procurements required Board approval 4. Approved the following resolution, required by Wisconsin s Code of Ethics for Public Officials and Employees, designating positions at Mid-State as assistant, associate or district director of a technical college: RESOLVED that for purposes of Wisconsin s Code of Ethics for Public Officials and Employees, sec.19.41 through 19.59, Stats., the Mid-State Technical College District Board has designated the following positions deputy, associate, or assistant district directors and indicated its understanding that the current occupants of those positions are their successors to those positions are state public officials to whom Wisconsin s Ethics Code applies: POSITION President Vice President of Academic Affairs Vice President of Finance Vice President of Human Resources Vice President of Student Affairs CURRENT OCCUPANT Dr. Sue Budjac 354 Abington Court Nekoosa, WI 54457 Sandy Kiddoo 200 West 25th Street Marshfield, WI 54449 Nelson Dahl 881 Plymouth Court Nekoosa, WI 54457 Richard O Sullivan 3705 Forest Drive Amherst Junction, WI 54407 Dr. Amanda Lang 418 West Ives Street Marshfield, WI 54449
Page 3 Director of Facilities & Procurement Foundation & Alumni Director Matt Schneider 7743 US Highway 66 Rosholt, WI 54473 Jill Steckbauer N1179 County Road CH Coloma, WI 54930 VI. CHAIRPERSON S REPORT 1. Ms. Bruski Mallek welcomed Board members to the meeting and announced Mr. Beaver and Ms. Miller asked to be excused. 2. Ms. Bruski Mallek announced the Fall Boards Association Meeting and Legal Issues Seminar will be held October 28-31 in Waukesha. The Legal Issues Seminar will be held Thursday, October 29 and the morning of Friday, October 30 and the Boards Association Fall Meeting will immediately follow the Legal Issues Seminar on Friday. A schedule of events was available to Board members. Mr. Beaver, Ms. Bruski Mallek, Mr. Costello, Mr. Spargo, Dr. Budjac and Ms. Susa plan to attend. An informal tour is being coordinated so interested Board members have an opportunity to see the co-location of student services at Waukesha County Technical College. 3. Ms. Bruski Mallek opened discussion regarding the 2015 Mid-State Holiday Reception. In the past, the cost was $10.00 per person attending. The Board agreed to move forward with a reception on Friday, December 4, 2015 at the Stevens Point Campus. Ms. Susa will make arrangements for the event. 4. Ms. Bruski Mallek announced Mid-State graduation ceremonies will be held Wedensday, December 16 at 7:00 p.m. in Wisconsin Rapids, Stevens Point and Marshfield. Board volunteers were sought for the Board member address at each ceremony. The Board Address will be provided as follows: Ms. Bruski Mallek Wisconsin Rapids; Mr. Hoerter Stevens Point and Mr. Kinsella Marshfield. 5. Ms. Bruski Mallek announced the 2015 ACCT Leadership Congress was held October 14-17 in San Diego. Mr. Beaver, Mr. Costello, Ms. Bruski Mallek and Dr. Budjac represented the college. Those attending highlighted learning sessions they attended and shared higher education trends and key issues. Dr. Budjac reported Randy Dhein was honored as part of the ACCT Memorial Presentation during Leadership Congress. 6. Ms. Bruski Mallek announced the Fall Board Advance was held October 1, 2015. Comments and feedback were shared. Ms. Susa will move forward with identifying a date for the 2016 Spring Board Advance. 7. Ms. Bruski Mallek reported the application period to appoint a School District Administrator member closed. The Board Appointment Committee will hold its mandatory appointment meeting October 21 at 5:00 p.m. to appoint a member to replace Terry Reynolds. Following the Board Appointment meeting and WTCS Board approval November 10 and 11, Board Orientation will follow. 8. Ms. Bruski Mallek announced the Board will hold its November Board meeting at the Marshfield Campus and the January 2016 Board meeting at the Stevens Point Campus.
Page 4 9. The next MSTC Board meeting will be held on Monday, November 16 at the Marshfield Campus. Committee meetings will be held at 4:15 p.m. unless otherwise announced, the Committee-of-the- Whole will be held at 5:00 p.m. and the regular meeting will begin at 5:20 p.m. VII. FOUNDATION BOARD LIAISON REPORT 1. Ms. Bruski Mallek reported the spring scholarship application will be available the week of October 19 for students to apply for scholarships. Application deadline is December 4, 2015. Four new scholarships have been added for the 2016 spring semester. 2. Ms. Bruski Mallek announced the Foundation Office is currently evaluating and implementing a scholarship, donor and alumni process as well as finalizing a grant application for the Emergency Grant Fund for which results should be available in December. In addition, the Foundation is working on a new scholarship program Sponsor a Scholar. 3. Ms. Bruski Mallek reported that Mid-State Financial Aid Manager Chris Carlson joined the Foundation Board and will serve on the Scholarship and Grants Committee. VIII. PRESIDENT S REPORT 1. Dr. Budjac welcomed Wood County Board Chair Lance Pliml to the meeting and recognized his leadership in the Board Appointment process. Dr. Budjac also welcomed Mid-State Technical & Industrial Division Dean Al Javoroski. 2. Dr. Budjac highlighted content of the October Presidents Association meeting including Council of Chief State School Officers (CCSSO) Career Readiness Initiatives, Course Options, and legislative activity concerning the UW/WTCS Assembly Merger Workgroup and Concealed Carry in locations of higher education in the state of Wisconsin. 3. Dr. Budjac invited interested Board members to join Vice President of Student Services Dr. Mandy Lang and Director of Facilities & Procurement Matt Schneider as they visit other technical college campuses to see their co-location of student services models. IX. FINANCE & AUDIT COMMITTEE 1. Finance & Audit Committee Chairperson Patrick Costello reported that the committee reviewed its Consent Agenda items and had no questions or concerns. 2. Mr. Costello reviewed the Treasurer s Report. There were no questions or concerns. 3. Mr. Costello reported end-of-year closing entries and audit work revealed situations that require amendments to Mid-State s 2014-15 (FY15) budget prior to finalizing the annual audit. Included are usual and customary amendments, which were previously brought to the attention of the Board. Motion by Mr. Costello, seconded by Mr. Spargo, upon a roll call vote, unanimously approved the following Budget Amendment Resolution: WHEREAS, the 2014-15 budget was adopted by the Mid-State Technical College (MSTC) Board on June 16, 2014, was amended on May 18, 2015, and State statute requires the district board to approve any modifications to the original adopted budget; and
Page 5 WHEREAS, changes to the adopted budget were incorporated into the monthly financial reports and district board s monthly agenda, and were published with the minutes; and WHEREAS, the General Fund budget was adjusted to accommodate: the addition of or modification of federal or state grants; the redistribution of salaries and wages; the reallocation of expenses within departments and functions; and WHEREAS, the Capital Projects budget was adjusted to reallocate capital budgets within departments and functions to facilitate a number of priority purchases; and to reflect the modification of federal or state grants; and WHEREAS, the Debt Service Fund budget was adjusted to accomodate the payoff of debt; and NOW, THEREFORE, BE IT RESOLVED by the Mid-State Technical College Board to approve the following 2014-15 budgetary revisions: FUND FUNCTION RESOUR APPROPRIATION CHANGE MODIFIED APPROPRIATION General Instruction ($205,655) $18,581,017 General Instructional Resources $1,337 $824,187 General Student Services $29,915 $3,511,909 General General Institutional ($4,108) $6,081,097 Capital Projects Instruction ($8,380) $1,071,314 Capital Projects General Institutional ($23,750) $1,032,889 Capital Projects Physical Plant $25,000 $4,303,086 Debt Service Physical Plant $785,156 $5,180,959 and BE IT FURTHER RESOLVED that these budget modifications comply with the district board s policy; BE IT FURTHER RESOLVED that these changes are now authorized by a two-thirds (2/3) vote of the entire District Board membership in accordance with Section 65.90(5) of Wisconsin Statutes; and BE IT FURTHER RESOLVED that administration be directed to place this resolution as Class 1 legal notice in the designated district newspaper as required by Section 65.90(5)(a) of the Wisconsin Statutes. 4. Mr. Costello reported prior to October 31, the Mid-State Board is required to certify their tax levy for the current fiscal year and to notify 97 municipalities of their proportionate share of Mid-State s total levy. Each municipality s share is proportioned by the equalized values that are certified by the Department of Revenue. The Board reviewed details regarding Mid-State s $10,360,732 levy, change in property valuation and resulting mill rates, along with valuation changes by property classification, distribution by county and a District Board resolution certifying the 2015-16 property tax levy. Motion by Mr. Costello, seconded by Ms. Bruski Mallek, upon a roll call vote, unanimously approved the following 2015-16 Tax Levy Certification Resolution: BE IT RESOLVED that the Mid-State Technical College Board authorized a $10,360,732 property tax levy for fiscal year 2015-16, representing an overall mill rate of
Page 6 $0.83439 on $12,417,199,855 of equalized valuation within the boundaries of the Mid-State Technical College District. BE IT FURTHER RESOLVED that this levy be made up of $6,216,211 in operational levy representing an operational mill rate of $0.50062 and $4,144,521 in debt service representing a debt service mill rate of $0.33377. BE IT FURTHER RESOLVED that administration apportion this levy based on the certified equalized property values for its 97 municipalities and notify them of their apportionment in accordance with state statutes. 4. The following items were presented for informational purposes only: a. 2014-15 FINANCIAL AUDIT UPDATE Mr. Costello reported Mid-State s financial audit is progressing well. Audited financial statements are scheduled to be presented by Schenck during the November Board meeting. b. FINANCE IMPLICATIONS FOR TOPICS IN OTHER COMMITTEES Mr. Costello reported the committee reviewed program financials for the proposed Fire Protection Technician Program as well as the funding calendar for the co-location of Student Services project. X. ACADEMIC & HUMAN RESOURCES COMMITTEE 1. Academic & Human Resources Committee Chairperson Justin Hoerter reported the committee reviewed its Consent Agenda items and had no questions or concerns. 2. Motion by Mr. Hoerter, seconded by Ms. Bruski Mallek, upon a voice vote, unanimously approved the following Advisory Committee appointments: PARAMEDIC TECHNICIAN & EMS PROGRAMS Kim Doll, Bruce Gordon, Kathleen Orminski, and Katie Stuczynski. 3. Mr. Hoerter reported the Board was introduced to the proposed Fire Protection Technician Associate Degree program at the September meeting. The program is supported by a needs assessment with input from local fire departments on job growth and retirement. Currently, students are leaving the Mid-State District to enroll in this program in another district. Mid-State will work with UW-Oshkosh to obtain an articulation agreement. Motion by Mr. Hoerter, seconded by Ms. Ose, upon a roll call vote, unanimously approved the Fire Protection Technician Program at Mid-State Technical College. 4. The following items were presented for informational purposes only: a. CREDIT FOR PRIOR LEARNING COLLEGE INITATIVES Mr. Hoerter reported college staff attended a Credit for Prior Learning (CPL) summit to learn best practices in assessing and awarding CPL. An internal group has convened to establish goals related to CPL specific to addressing the process on how CPL is awarded and how we report CPL to the state. The state has added CPL as the 10 th criteria in the Outcomes Based Funding formula and is a common theme in all three of the TAACCCT grants which Mid-State part is of.
Page 7 b. REGIONAL ECONOMIC GROWTH INITIATIVE (REGI) Mr. Hoerter reported Mid-State has been an active partner in the Regional Economic Growth Initiative (REGI) focused on economic development in southern Wood County. Mr. Hoerter shared the key findings of a recent competitive assessment study completed by REGI. c. COLLEGE SAFETY Mr. Hoerter reported that the college has taken additional steps to improve compliance and consistency in occupational safety since July 2014. Steps include regular inspection of equipment, site safety audits, safety training to maintenance department employees, active shooter scenario training, implementation of emergency phones and ongoing use of the RAVE system to provide mass text or voice communications to Mid-State students and employees in the event of an emergency. XI. FACILITIES & EXTERNAL RELATIONS COMMITTEE 1. Facilities & External Relations Committee Chairperson Joseph Kinsella reported that the committee had no Consent Agenda items this month. 2. Mr. Kinsella reported the committee discussed co-location of Student Services as outlined in the Integrated Enrollment Model (IEM). To best determine service and space functionality, the process of seeking a design services firm is underway. Sommerville Inc. is recommended for professional design services for the planning and design of the co-location of Student Services at the Wisconsin Rapids Campus. Additional discussion was had regarding co-location of services at the Marshfield and Stevens Point campuses and any related remodeling work that will be needed. Motion by Mr. Kinsella, seconded by Mr. Costello, upon a roll call vote, unanimously approved professional design services for the co-location of Student Services by Sommerville Inc. 3. The following items were presented for informational purposes only: a. NEW ONLINE ADMISSION APPLICATION Mr. Kinsella reported New Student Specialist Lana Mallek provided a demonstration of the new online Admission Application Web Service (AAWS) application. The system integrates with PeopleSoft and has removed duplication from the application process. The tool will also be used for recruitment and retention purposes. b. HEAVY METAL TOUR Mr. Kinsella reported the Heavy Metal Tour was held October 7 at the Wisconsin Rapids and Marshfield campuses. Nearly 1,000 8 th graders toured some of the 27 participating businesses. This was a very successful collaboration. c. COLLEGE IN-SERVICE Mr. Kinsella reported the college held its annual College- Wide In-Service on September 28. The in-service theme was The Launch and focused on Mid-State s 2015-18 Key Results and launch of the 2015-2020 Strategic Plan. Activities included a PlayFair presentation (power of humor in business) and an overview of the Key Results and Strategic Plan. XII. COMMITTEE-OF-THE-WHOLE
Page 8 1. GERMAN STUDENT EXCHANGE GROUP Ms. Bruski Mallek reported six students and one instructor from Max Eyth Schule in Dreieich, Germany spoke with the Board regarding their experiences during the education exchange trip. Exchange students and instructors are guests and stay in the homes of Mid- State employees and students. This is the 12 th year of the exchange and recognition was given to Mid-State Student Life & Career Services Coordinator Stephany Hartman for the dedicated work put into a successful educational exchange. XIII. DISCUSSION AND ACTION ITEM 1. CELEBRATING MANUFACTURING MONTH Mid-State Technical & Industrial Division Dean Al Javoroski provided an overview of division activities in the areas of welding, machine tool and industrial mechanical that have had a direct impact on local manufacturers. Mr. Javoroski shared recent student activities, instructor focus on collaboration and building relationships and program modifications to remain in line with employer needs. Mr. Javoroski also shared future opportunities for the division in working with high schools to attract additional students for manufacturing programs. XIV. ADJOURNMENT The next meeting of the Mid-State Technical College Board will be on Monday, November 16, 2015 at the Marshfield Campus. Committees will meet at 4:15 p.m., unless otherwise announced. The Committee-of-the-Whole will be held at 5:00 p.m. and the regular meeting will begin at 5:20 p.m. There being no further business, the Board meeting adjourned at 6:36 p.m. with a motion by Mr. Costello, upon a voice vote. Peggy Ose, Secretary Mid-State Technical College Board Angela R. Susa Recording Secretary