MINUTES OF THE REGULAR-MEETING - CITY COUNCIL MAYOR HARRIS called a regular meeting of the City Council to order at 7:31 p.m. in the Council Chambers, 1 00 Gregory Lane, Pleasant Hill, California, complete proceedings of which \Vere electronically recorded. The meeting agenda was posted on the outdoor bulletin board at the above address on January 19, 2017 by Deputy City Clerk Juanita Davalos. 1. PLEDGE OF ALLEGIANCE 2. ROLLCALL Present: 3. PRESENTATIONS 3.1 P:R..ESENTATION of the President's Volunteer Service Award to Pleasant Hill Students EMILY RICHARDS, Chairperson, Pleasant Hill Education Commission, and MAYOR HARRIS presented the President's Volunteer Service Award (PVSA) to the following students: Alyssa Gaigalas; George Kadavil; Jackson Thomas; Jennifer Stefanski; Matthew St. Germain; Queenie Li; Steven Kadavil; Tawnee Doty; and Tina Kadavil. Ms. Richards announced that Queenie Li received the highest award for completing 284 volunteer service hours. MAYOR HARRIS congratulated the award recipients and remarked that the PVSA is a national volunteer awards program that recognizes volunteerism and service in the community. 4. CITY MANAGER COMMENTS JUNE CATALANO, City Manager, reported on: the nomination deadline for the 46th Annual Community Service Awards to be extended to January 30, 2017; the 46th Annual Community Service Awards Night to be held on February 21, 2017; the Mayor's Breakfast to be held on January 26, 2017 at the Contra Costa Country Club; the 22"d Annual International Film Festival to be held from March 2, 2017 through March 12,2017;and staff, including the Police Department, keeping the streets safe during the minor flooding from the recent rainstorms. January 23,2017
5. COUNCIL ANNOUNCEMENTS AND REPORTS 5.1 REPORTS from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa County Mayors' Conference Hosted by the City of Danville on January 12, 2017 COUNCILMEMBERS NOACK and RINN and VICE MAYOR FLAHERTY reported their attendance at the Mayors' Conference in Danville. Councilmember Noack reported that Carla Marinucci of POLITICO was the speaker. (B) Oth~r Meetings Attended at City Expense COUNCILMEMBER RINN reported his attendance at the League of California Cities New Mayors and Council Members Academy. 5.2 ANNOUNCEMENTS from Councilmembers COUNCILMEMBER CARLSON reported that the John Muir/Mt. Diablo Community Health Fund made year-end grants in late December, 2016, to Meals on Wheels ($160,000); the Community Clinic Consortium of Contra Costa and Solano Counties ($123,000); and La Clinica de La Raza ($248,000). COUNCILMEMBER NOACK reported her participation at the Women's March in Walnut Creek. VICE MAYOR FLAHERTY reported his participation as a presenter for "Best Musical Director" at the 38th Annual Shellie.Awards. MAYOR HARRIS reported his participation at the Lion's Club Crab Feed. MAYOR HARRIS also reported that a matter of litigation was discussed during the City Council Closed Session. 6. PUBLIC COMMENT MAYOR HARRIS opened public comment. ELIZABETH LOAGE, Pleasant Hill, stated that she was in attendance for a discussion on wireless phones. MAYOR HARRIS responded that the wireless communications item was on the agenda as 9.3, and would be continued to February 6, 2017. MAYOR HARRIS closed public comment. 2
7. CONSENT CALENDAR Motion (Carlson/Noack) to Approve all consent items, carried as follows: A YES: NOES: Carlson, Flaherty (with the exception of item 7.9), Noack, Rinn, Harris Flaherty (item 7.9 only) 7.1 APPROVE Checks Dated: January 6, 2017 and January 13,2017 7.2 APPROVE Minutes for the Regular City Council Meeting of January 9, 2017 7.3 ACCEPT Update on Contra Costa Transportation Authority and TRANSPAC 7.4 ADOPT Resolution No. 5-17 Approving Intent to Establish a Tourism Improvement District 7.5 ADOPT Resolution No. 6-17 Authorizing CSCDA Open PACE (Property Assessed Clean Energy) Program in Pleasant Hill 7.6 ADOPT Resolution No. 7-17 Authorizing a $1,000 Grant to the Pleasant Hill Hospice Tree of Lights Committee 7.7 ADOPT Resolution No. 8-17 Approving the Restated City of Pleasant Hill Cafeteria Plan 7.8 ADOPT Resolution No. 9-17 Authorizing the City Manager to Execute Agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax 7.9 ADOPT Ordinance No. 908 Regarding Residential Uses within Retail Business (RB) Zoning Districts 7.10 ADOPT Resolution No. 10-17 Accepting Boyd Road/Elinora Drive Sidewalk Installation Project No. 02-15, Federal Project No. 5375(031) as Complete and Authorizing the City Engineer to Issue and Record a Notice of Completion 7.11 INTRODUCE Ordinance No. _ Amending Pleasant Hill Municipal Code Chapter 2.15 (City Clerk) Regarding the Change of Position from Elected to Appointed as Approved by Pleasant Hill Voters 8. ADMINISTRATION AND FINANCE 3
8.1 ADOPT Resolution No. 11-17 Authorizing the City Manager to Enter Into a Joint Contract for Services with the City of Martinez and the Contra Costa County Division of Health, Housing, and Homeless -Services to Provide Homeless Outreach to the Cities of Pleasant Hill and Martinez JUNE CATALANO, City Manager, reported that she was recently informed that if the proposed resolution was adopted, the County would re~eive grant funds in the amount of $109,760, which would result in a cost offset for each City in the amount of $54,880. CAPTAIN BRYAN HILL, Pleasant Hill Police Department, reported an increase in contacts between the Police Department and the homeless population. Captain Hill stated that the homeless include victims of domestic violence, people living with mental illness and/or substance abuse, and that the Police Department responds to approximately 200 calls per month related to the homeless. Captain Hill reported that the Contra Costa County Behavioral Health Homeless Program would offer a new outreach program named CORE (Coordinated Outreach, Referral, and Engagement), which would have interdisciplinary teams to assist with reaching the homeless and help with facilitating to deliver basic services with a goal of permanent housing. Captain Hill introduced Lavonna Martin, Contra Costa Health Services Homeless Services Chief. LAVONNA MARTIN reported that the lack of affordable housing has created a need for better strategies to coordinate services for the vulnerable population. Ms. Martin explained that CORE would be a coordinated entry model to help people navigate towards obtaining permanent housing instead of relying on shelters. She explained that CORE would offer three points of entry: mobile outreach, a 24-hour screening call center, and site-based centers. Ms. Martin noted that a joint venture between Pleasant Hill and Martinez would offer each city 20 hours of outreach services each week from a two-person CORE Team. In response to Councilmember Noack's request for clarification on the 20 hours for each city, CAPTAIN HILL clarified that it would be 20 hours per week for each city. MS. MARTIN and CAPTAIN HILL responded to questions from Councilmembers regarding the referral process, potential community partnerships, and tracking numbers to determine success. MAYOR HARRIS opened public comment. There was no public comment. MAYOR HARRIS closed public comment. Motion (Carlson/Rinn) to Adopt Resolution No. 11-17 authorizing the City Manager to enter into a joint contract for services with the City of Martinez and the Contra Costa County Division of Health, Housing, and Homeless Services to provide homeless outreach to the Cities of Pleasant Hill and Martinez, carried as follows: AYES: 4
9. PUBLIC WORKS AND COMMUNITY DEVELOPMENT 9.1 PUBLIC HEARING and CONSIDERATION of Appeal of the Architectural Review Commission's Decision to Deny Architectural Review Permit PLN 16-0318 for a Substantial Remodel/Addition to an Existing Home Located at 1958 Oak Park Boulevard. GREG FUZ, City Planner, presented a summary of prior hearings held by the Architectural Review Commission (ARC) regarding the project application for a substantial remodevaddition of an existing single-story 1,4 79 square foot home to create a 4,14 7 square foot two-story home. Mr. Fuz explained that the ARC believed that applicant/appellant, Doris Barbour, did not address the primary concern regarding reduction of the massing of the proposed second floor, particularly at the rear elevation of the residence which would face toward 285 Longfellow Drive and privacy concerns from the neighbor directly behind the project site. Mr. Fuz reported that the ARC had suggested that Ms. Barbour further revise the plans to address the ARC's concerns, however, Ms. Barbour indicated that no further changes to the plans would be made due to structural constraints of the existing design and that additional changes would be substantial and incur considerable costs. COUNCILMEMBERS asked a number of questions regarding the dimensions of the proposed project and the landscape plan. MR. FUZ responded to Councilmembers' questions and provided visual renditions of the proposed project and its impact on the neighbors. DORIS BARBOUR, Applicant/Appellant, introduced Jared Wetenkamp of Precision Design Associates and Martin Randolph. Ms. Barbour presented a slideshow which outlined her appeal to the City Council and described her project and its impact on the neighborhood. Ms. Barbour stated that she had tried to respond to the ARC ' s recommendations but some were not feasible due to costs. Ms. Barbour commented that the landscape plans were submitted with the original plans \Vh~n the proposed project was for a single story remodel. MR. WETENKAMP and MR. RANDOLPH provided additional information regarding design specs and landscaping issues. MAYOR HARRIS opened public comment SCOTT THOMSON, Attorney for Joan Trainer, stated that Ms. Trainer is a resident whose home is directly behind the app~icant. Mr. Thomson commented that his client is elderly and her main concern is for privacy since the proposed balcony would look down into her bedroom and the mother in law unit. MAYOR HARRIS closed public comment COUNCILMEMBERS continued the discussion on the proposed balcony, treeline, massing of the proposed second story, and privacy concerns raised by Mr. Thomson. Councilmembers expressed 5
their wish that the applicant and the ARC would still be able to work out their differences without having to rule on the appeal. JANET COLESON, City Attorney, stated that the City Council had the option to send the matter back to the ARC and leave the appeal open or deny the appeal. Ms. Coleson remarked that if the issues could be resolved, the appeal would be dismissed, however, if the issues could not be resolved, the appeal would be heard again by the City Council. VICE MAYOR FLAHERTY stated that he did not want to deny the appeal but would send it back to the ARC to focus on the proposed balcony and privacy issues. COUNCILMEMBER NOACK stated that the appeal should remain open and would send it back to the ARC with directions to focus on the proposed balcony, landscaping plans, and privacy Issues. Motion (Noack/Flaherty) to Refer the application back to the Architectural Review Commission with direction to address the specific design concerns and issues identified by the City Council, carried as follows: AYES: 9.2 PUBLIC HEARING Confirming Costs Incurred for Abating a Public Nuisance at 2035 Sherman Drive and Imposing a Special Assessment Lien on the Subject Property to Recover Such Costs MAYOR HARRIS stated that a request had been made to continue the matter to February 6, 2017. Motion (Carlson/N oack) to Continue the Public Hearing confirming costs incurred for abating a public nuisance at 203 5 Sherman Drive and imposing a special assessment lien on the subject property to recover such costs, carried as follows: AYES: 9.3 PUBLIC HEARING and INTRODUCTION of Ordinance No._ Regarding Wireless Telecommunications Facilities MAYOR HARRIS stated that a request had been made to continue the matter to February 6, 2017. Motion (Rinn/Noack) to Continue the Public Hearing and Introduction of Ordinance No._ regarding wireless telecommunications facilities, carried as follows: AYES: 10.. OTHER None 6
11. ADJOURNMENT MAYOR HARRIS adjourned the meeting at 9:39p.m. The next regular meeting will be held on Monday, February 6, 2017, beginning at 7:30p.m. CAROL W. WU, CITY CLERK 7