March 11, 2008 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, March 11, 2008, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Board President Michelle Skinlo. ROLL CALL: RECEPTION OF VISITORS: Present: Terry Leffler, Bob McClusky, Robert Miller, Rodney Morris, Bill Standerfer, and Michelle Skinlo Absent: Gary Kepley Board President Michelle Skinlo welcomed all visitors present and opened the floor to those wishing to address the board on agenda and non-agenda items. Agenda: Recognition of MHS Athletes Gerald Temples Mattoon High School Athletic Director Gerald Temples recognized MHS athletes that qualified for the MHS Hall of Fame. To qualify for the Hall of Fame, the individual must have been a Big 12 champ in their sport, or placed all conference in two sports in the same year, or made first team all state. Tyler Orr: Kyle Drummond: Wrestling - Big 12 Wrestling Championship 2007-2008 - Won Regional in 2007-2 nd in sectionals in 2008 - Record of 60-9 Wrestling - Big 12 in 2006 - Won regional in 2005, 2006, 2007 - Record of 75-15 Football - Made All Conference 2005, 2006, 2007 Aubrey Frank: Tennis - Big 12 Championship doubles 2007 - Made All Conference in 2006, 2007 - Placed in sectionals 2006, 2007 Softball - 1 st team All Conference in 2006, 2007 Minutes March 11, 2008 Page 1 of 9
Ayla Grady: Tennis - Big 12 Championship 2007 - Placed in sectionals 2007 - Made All-Conference in 2007 Agenda: Design Update for District Transportation/ Maintenance/Food Service Building Dale Wagner Dale Wagner of Gibraltar Design presented the Board of Education with a Power Point presentation update regarding the District Transportation Center. The presentation reviewed the following: Major Project Components Aerial View of Existing Site Floor Plan Concepts (4 options) Site Plan All Phases Phasing Plan Preliminary Cost Analysis Preliminary Cost Associated with New Facility Planning Schedule The Building Committee met on February 27, 2008. That meeting resulted in a recommendation to the Board of Education to go with option two for the new facility from four floor plan concepts for the Preliminary Cost Analysis Phase 1. Option two carried a preliminary estimate of construction cost of $1,135,000. This estimate does not include design/consulting fees, state design release and construction document printing, hazardous materials disposal or asbestos abatement. Preliminary costs associated with the new facility included: New Facility $1,135,000 Site Development $ 200,000 Asbestos Abatement (smokestack) $ 187,000 Demolition of Old Building $ 200,000 Preliminary Project Cost $1,722,000 Preliminary costs associated with the new facility are in 2007 dollars and do not include design/consulting fees, permits, hazardous material disposal or bus parking lot. Minutes March 11, 2008 Page 2 of 9
Planning schedule for the new facility: October 2007 Building Committee Meeting November 2007 Administrative staff meetings December 11, 2007 Notice to Proceed to GDI March 11, 2008 School Board Meeting for Design Update April 8, 2008 School Board Meeting: - Contract document approval - Cost estimate update to School Board May 6, 2008 Receipt of Bids May 8, 2008 Review Bids with Administrative Team May 13, 2008 School Board Meeting Award Contract May 19, 2008 Notice to Proceed/Start of Construction May 2009 Substantial Completion and Final Punch List July 1, 2009 Goal for Staff Move-in and Occupancy (13 months) Board Member Rodney Morris questioned the cost of the new transportation building. He feared the price tag would come in at more that $2 million and suggested cost cutting measures such as a wood building versus a steel building, using a pit for bus repairs versus a hydraulic lift, and leaving the old smokestack stand as is. Discussion followed regarding the pros and cons of Board Member Morris s suggestions. Non-Agenda: Mattoon Middle School Assistant Principal Jeremie Smith announced that the Mattoon Middle School 7 th Grade Girls Volleyball defeated Minooka 25-19 and 29-14. CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the regular meeting of the Board held on February 19, 2008 and approval of the Executive Session Minutes of the Board held on February 19, 2008. - Financial Payment of February 2008 bills as presented - Approval of the February 2008 Enrollment Report as presented 3,366 Minutes March 11, 2008 Page 3 of 9
- Approval of 2008 summer school proposals for grades K-12 See Exhibit 3.4a - Freedom of Information Report No requests received in the Superintendent s office since the last meeting. Miller moved, seconded by McClusky, to approve the Consent Agenda as presented. Roll call vote as follows: Leffler,aye; McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Nays, none. Motion carried. BOARD ACTION TO APPROVE SUMMER MAINTENANCE PROJECTS: Assistant Superintendent for Business Tom Sherman requested approval from the Board of Education regarding the summer maintenance issues. The Building Committee met on February 27 th, 2008 and made the following recommendation for summer maintenance projects: Williams Middle School High School 1) replace all cracked floor tile in cafeteria hallway 2) replace cracked floor tile on south side of main entrance 3) replace cracked tile across from room 308 4) main entrance foyer re-grout and remove/replace cracked tile on south 5) install new flooring surfaces (library, cafeteria, corridors) 6) tile floor in Mrs. Wildman s room (409) 7) tile floor in JROTC area 8) tile floor in Ms. Kolden s room (210) 9) remount posts by water main and water meter $50,000 for all 8 items (to be bid out) NO COST (district maintenance crew will complete) Minutes March 11, 2008 Page 4 of 9
Armstrong Program Franklin 10) increase security lighting on south side of school 11) increase security lighting along the exit from JROTC to sports lot 12) paint fascia along entire south side of main building 13) parking lot (oil and chip) 14) parking lot (oil and chip) $10,000 for both items (to be bid out) $20,000 (to be bid out) $10,000 for both items (to be bid out) TOTAL COST $90,000 Generally, $300,000 is budgeted for summer maintenance projects. However, the Board was requested to approve a pared-down list for this summer s maintenance projects in order to allow the remaining amount of the $300,000 normally allotted for such items to be used to help pay for the construction of a new transportation facility. With only $90,000 needed for the 2008 summer maintenance issues, this will allow $210,000 for the new transportation facility which will house the transportation office and bus garage, maintenance shops, and food service offices and storage. Standerfer moved, seconded by Miller, to approve the 2008 summer maintenance projects as presented. Roll call vote as follows: McClusky, aye; Miller, aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; Nays, none. Motion carried. BOARD ACTION TO SOLICT BIDS FOR DISHWASHER AT MATTOON HGH SCHOOL: Assistant Superintendent for Business Tom Sherman requested approval from the Board of Education to solicit bids for a new industrial dishwasher at Mattoon High School. The estimated cost is $15,000 to 20,000. Morris moved, seconded by Standerfer, to approve the solicitation of bids for a new industrial dishwasher for the high school as presented. Minutes March 11, 2008 Page 5 of 9
Roll call vote as follows: Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Leffler,aye; McClusky,aye; PERSONNEL REPORT C.U.S.D.#2: Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Certified Resignations C.U.S.D. #2 - Sheryl Zumbahlen, resigned from teaching at Mattoon Middle School effective for the 2008-2009 school year. - Brett Hefner, resigned as a Physical Education Teacher at Mattoon High School effective for the 2008-2009 school year. - Todd Vilardo, resigned as the Mattoon Middle School Principal effective for the 2008-2009 school year. Certified Appointments C.U.S.D. #2 - Lindsey Applebee, English Teacher at Mattoon High School effective for the 2008-2009 school year - Lindsey Leaf, Psychologist Intern effective for the 2008-2009 school year - Carly Toner, Fourth Grade Teacher at Riddle Elementary School effective for the 2009-2010 school year - Monica Genta, Science Teacher at Mattoon Middle School effective for the 2009-2010 school year - Drew Tyler, Substitute Teacher and Substitute Paraprofessional - Amanda Maxedon, Substitute Teacher Classified Resignations C.U.S.D. #2 - Helen Andersen, retired as a Pre-school Paraprofessional effective for the 2008-2009 school year. Classified Appointments C.U.S.D. #2 - Tera Whalin, Personal Assistant Paraprofessional at Hawthorne School - William Hendrix, Substitute Paraprofessional, Substitute Custodian, and Volunteer - James Long, Substitute Custodian - Tricia Graham, Substitute Supervisor - Benjamin Riegle, Volunteer - Dustin Kull, Volunteer Minutes March 11, 2008 Page 6 of 9
Following the presentation of the Personnel Report, Dr. Skocy announced Board Vice President Bob Miller and his wife Anne celebrated their 52 nd wedding anniversary today, March 11, 2008. Miller moved, seconded by McClusky, to approve the Personnel Report for C.U.S.D.#2 as presented. Roll call vote as follows: Miller,aye; Standerfer,aye; Kepley,absent; Leffler,aye; McClusky,aye; Morris,aye; BOARD ACTION TO APPROVE RESOLUTION IN SUPPORT OF NO CHILD LEFT BEHIND IMPROVEMENTS ACT OF 2007, HR. 648: The National School Board Association urged school boards across the nation to adopt a resolution in support of the No Child Left Behind Improvements Act of 2007, HR 648 which addresses many of the shortcomings of the NCLB. Superintendent Lilly recommended the Board approve this resolution. See Exhibit 6.1a PRESENTATION OF PBIS PROGRAM AT MATTOON MIDDLE SCHOOL JEREMIE SMITH: Miller moved, seconded by Standerfer, to approve the No Child Left Behind Improvements Act of 2007, HR 648 as presented. A unanimous voice vote of ayes carried the motion. (Information Item): Mattoon Middle School Assistant Principal Jeremie Smith presented the Board of Education with an overview of the PBIS program (Positive, Behavioral, Interventions, Supports) sponsored by the Illinois State Board of Education. This program is designed to help educators manage student discipline issues. The Middle School PBIS Leadership Team meets every Tuesday and consists of staff members Jeremie Smith, Chad Arnold, Amber Carrell, Jamie Willis, and Rachel Stuart. The program was introduced four years ago because the existing points system was not working. Since the PBIS program was instituted, Mattoon Middle School Minutes March 11, 2008 Page 7 of 9
made the Horizon School to Watch list last year. Because of the success of this program at the Middle School PBIS has made recommendations to local legislators. PBIS practices have earned staff the opportunity to present the program at the state and national level, and other schools are coming to see best practices. PRESENTATION ON MATTON HIGH SCHOOL WRITING LAB AMANDA BRIGHT: (Information Item): MHS teacher Amanda Bright gave a presentation about the new writing lab initiated by the English department at the high school. Mrs. Bright explained the new lab is not just about better writing. It is also about being better writers. The lab is available on Tuesdays after school from 2:50 to 3:40 p.m. Tutorials take place on Wednesdays and Thursdays from 8:00 to 8:30 a.m. No appointments are necessary. She outlined the types of writing for which the students may seek help basically, anything that s writing! MHS juniors and seniors are tutors trained by the English Department and aided by an English teacher when needed. She stated clearly what the tutors can do and what they cannot do. Since the program started, 40 MHS students have participated in the first four weeks. Mrs. Bright was very excited about the writing lab and thanked the administration for their support. PRESENTATION OF K-12 MATH TEXTBOOK ADOPTION - SUSAN SMITH: (Information Item): Curriculum Director Susan Smith presented the K-12 math textbook adoption proposal of EveryDay Math to the Board of Education. She explained this series was selected for recommendation by the Board after it had been piloted in 2007 by 14 teachers representing grades K-5 and Title I math. High school staff has also experimented with the various textbook samples since the fall of 2007, and textbooks for 10-12 are also included in this proposal. Mrs. Smith said, EveryDay Math was selected because it is the best in the country and has liberal endorsements. Teachers enjoyed EveryDay Math very much and students actually looked forward to math class. The total estimated 2007-2008 district expenditure for the EveryDay Math series is $185,425.26. Minutes March 11, 2008 Page 8 of 9
EXECUTIVE SESSION: Miller moved, seconded by McClusky, at 9:54 p.m. to go into Executive Session to discuss matters pertaining to the employment of personnel. Roll call vote as follows: Kepley,absent; Leffler,aye; McClusky,aye; Morris,aye; Miller,aye; Standerfer,aye; Others present for the Executive Session were: Superintendent Mr. Larry Lilly, Assistant Superintendent for Human Resources Dr. David Skocy, and Assistant Superintendent for Business Mr. Tom Sherman. RETURN TO OPEN SESSION: Miller moved, seconded by Standerfer, at 10:25 p.m. to return to open session. Roll call vote as follows: Kepley,absent; McClusky,aye; McClusky,aye; Miller,aye; Morris,aye; Skinlo,aye; Standerfer,aye. Nays, none. Motion carried. ADJOURNMENT: Miller moved, seconded by McClusky, to adjourn the meeting at 10:26 p.m. Roll call vote as follows: Leffler,aye; McClusky,aye; Miller,aye; Morris,aye; Standerfer,aye; Kepley,absent; Nays, none. Motion carried. President Date April 8, 2008 Secretary Minutes March 11, 2008 Page 9 of 9