PROCEDURE PROTOCOL
Motions and Points Motion of procedure It serves to modify the flow of the debate and make use of some of the elements of discussion. All motions of procedure need to be screened and voted on by the entire committee. It can only be used when the forum is open in order to: - To open session. - To set the agenda, establish: - Time for the speaker list. - Number of questions that may be asked during the extraordinary session of questions. - Number of follow ups. - To open the speakers list/ To be added to the speaker list. - To open an extraordinary session of x questions to the delegation of - To open an un-moderated/moderated caucus of x minutes. - To close session. - To proceed with the voting of the posible working paper/possible resolution/resolution etc. - To close the debate. Point of order It is used for a delegate to indicate an error regarding the procedure of the protocol which may disrupt the flow of the debate. Although the chair will determine if it is appropriate or not, declaring in order or out of order based on the chair s criteria. It can be used if the forum is not open, for example when: - The delegate is not following the protocol. - The delegate spoke in first person. - To indicate a mistake made by the chair. Point of personal privilege It is used when a delegate needs to make a circumstantial notice that prevents him or her from developing stance properly during the debate, but has nothing to do with the protocol. It can only be used when the forum is open, for example: - To open a brief preamble (To introduce the question) - To go to the restroom. - To take off their sweater/coat. We recommend to send it through a diplomatic note.
Point of parliamentary inquiry It is used to ask about the sequence or the correct order of the protocol or when help is needed to figure out how a word in Spanish is said in the committee s official language. It can only be used when you re the delegate speaking. Extraordinary session of questions During this session of questions the delegates present in the committee are able to ask questions directly to the delegate that just gave their opening statement. Any direct contact such as pointing, eye contact or aggressive manner towards the delegate being asked or that is asking can be the reason for a warning. The delegate has two opportunities to deny the questions, if they deny a third time they will be sanctioned with a warning by the chair. There should be someone who seconds the motion, if it is more than 1 question this delegate has the second question. If the delegate agrees to answer the questions but if 51% of the delegates vote against the motion, this motion does not pass. During this time you may use a Point of Personal Privilege to Open a brief preamble to introduce the question, this can only be denied if the chair finds it necessary. If the delegate wishes to make a second question that is related to the delegate s answer or the past question it is in order to use their Follow Up, depending on how many where established in the agenda, note that this question can be a closed question. Caucus 1. Any time that the floor is open the delegates can open a moderated/unmoderated caucus with a motion of procedure, the delegate needs to indicate the time of the moderated/un-moderated. 2. Before accepting the motion, the Moderator need to ask the president if the motion is in order or not. The President can modify the time or postpone the caucus for the next session. 3. It is requested that a delegate seconds the motion. The motion then proceeds to vote; the vote can be in favor, against or abstention.
Moderated Caucus This is a faster and more flowing debate, the delegate raise their placards and wait for the chair to give them the word, no need to use Motions, they should stand up and state their ideas, questions or arguments that may help the debate. Remember that the interventions should not be longer that 5 minutes so everyone can participate. The first intervention is for the delegate that opened the motion and the second intervention is for the delegate that second the motion. Unmoderated Caucus During this caucus the delegates are allowed to stand up and gather together to start typing out the resolution, they are able to have a more direct contact but everything should be spoke in the official language of the committee. The chair is allowed to go around and check up on the delegates but also to help them if they need it. Close session 1. When the time indicated by the schedule shows that it is time to close the session, the Moderator should specify to the forum that the only motion that will be in order is to close the session. 2. One delegate will make the motion; the moderator will ask who seconds the motion. The chair proceeds with the voting; in favor, against or abstention. 3. The Conference Officer counts the votes and the Moderator establishes that the motion passes. The Moderator reminds the delegates at what time the next session starts and then the delegates can go to take a break. Warnings When a delegate repeats an action that affects the flow of the debate several times the chair can give a warning. The chair needs to remember that 3 warnings = out of the session and 3 out of sessions= out of the debate.
To the resolution Resolution format Committee: Topic: Sponsors: 1,2, 3 Signatories: 4, 5,etc. Name (Resolution A 1 or 2) Short background of the committee and what it is doing about the topic, (Use perambulatory phrases in the beginning of each paragraph) It proposes to, 1. Use operative phrases at the beginning of each proposal; 2. List the proposals, each one ends with a semicolon; 3. The last paragraph needs to solve the following questions: How is it going to be done? Who is going to participate? Why is it going to be done?. The last proposal ends with a period.
The clauses Pre-ambulatory clauses The purpose of the preambular paragraph is to cite the historical background or establish the current situation of the topic to be debated, as well as to justify the subsequent action. The pre-ambulatory paragraphs are always clauses and always start with gerunds. Affirming Declaring Expecting Having adopted Nothing further Alarmed by Deeply concerned Fullfilling Having consider Observing Approving Deeply conscious Fully alarmed Having examined Reaffirming Aware of Deeply convinced fully aware Having heard Realizing Bearing in mind Deeply disturbed Fully believing Having received Recalling Confident Deeply regretting Further developing Having studied Recognizing Contemplating Desiring Further recalling Keeping in mind Refering Convinced Emphasizing Guided by Noting with regret Taking note Operative clauses The operative clauses talk about all the solutions proposed in the committee. This is the part where delegates actually try to take action on the problem. Accepts Congratulates Expresses its hope Has resolved Solemnly affirms Affirms Considers Exhort Notes Strongly Condens Approves Deplores Further invites Proclaim Supports Authorizes Designates Further proclaims Reaffirms takes note of Calls Draws the attention Further reminds Recomends Transmits Calls Upon Emphasizes Further recommend Regrets Trust Condemns Encourages Further requested Reminds Urges Confirms Endorses Further resolved Requests Welcome
Voting / Close the debate 1. When the secretariat approves the resolution the President needs to inform the committee that the resolution has been approved by the Secretariat and establish that the only motion that will be in order is to read the resolution. 2. When the motion passes the chair will ask two delegates to pass to the front of the committee to read the resolution. 3. When the two delegates pass to the front, the chair needs to remind them that they need to read exactly what has been typed on the computer and that if they change a word they will have a warning. 4. When the delegates finish, the chair will recommend opening an extraordinary session of x questions to the delegates. 5. If there is only one resolution, the President can proceed with the voting. If there is a second resolution the president needs to ask another two delegates to pass in front of the committee to read their resolution, repeat steps 3 and 4. 6. For voting: only the countries with the right to vote will be mentioned at the time of the roll call. 7. The President will say that the the committee will proceed with the voting and explain the 3 voting rounds to the delegates. The President will call out each country and the Conference Officer will record their vote. (Note: each delegate is required to stand up, raise their placard and say out loud what their vote is) First round In favor In favor with right of explanation Against Againts with right of explanation Abstention Second round In favor 20s to explain Against 20s to explain Abstention Third round In favor - Agains - - 8. If there is only one resolution the President, with help of the Conference Officer, will determine if the resolution passes or not. If there is a second resolution the President will continue with the voting for the second resolution and repeat Step 7. At the end the President and Conference Officer determines which one passes. 9. The president announces which resolution passes and congratulates the committee. 10. The President yields the word to the moderator and the moderator says that the only motion that will be in order is to close the debate.