Minutes 1359th Meeting ofthe Board of Directors January 27, 2011 j^qtj Chairman Benjamin called the meeting to order at 1:12 p.m. Present were: Directors Mr. Peter Benjamin Mrs. Catherine Hudgins Mr. Tom Downs Ms. Elizabeth Hewlett Mrs. Mary Hynes Mr. Tommy Wells Mr. Mortimer Downey Mr. Marcel Acosta Alternate Directors Ms. Kathryn Porter Mr. Jeffrey McKay Mr. William Euille Mr. Michael Brown Acting Board Secretary Necola A. Pierce was also present. Approval of Agenda: The agenda was approved without objection. Approval of Minutes: Was&bittD etmtlrao Area maetuanita The minutes of the December 16, 2010 Board meeting were approved as submitted without objection, with Mrs. Hynes abstaining from voting. 600 Fifth Street NW Washington, DC 20001 202/962-1234 By Metrorail: Judiciary Square Red Line allery Place-Chinatown Red, Green and Yellow Lines By Metrobus: Routes Dl, D3, D6, P6, 70, 71,80. X2 Oath of Office for Board Members Messrs. Tom Downs and Tommy Wells were sworn in as Principal Members of the Board of Directors representing the District of Columbia, Mrs. Mary Hynes was sworn in as a Principal Member of the Board of Directors representing the Commonwealth of Virginia, and Ms. Kathryn Porter was sworn in as an Alternate Member of the Board of Directors representing the State of Maryland. A District ofcolumbia, Marylandand Virginia TransitPartnership
Appointment of General Manager/Chief Executive Officer Mr. Downey moved, seconded by Ms. Hewlett, approval of a resolution appointing Mr. Sarles General Manager/Chief Executive Officer effective January 27, 2011. The resolution was approved unanimously. A copy of the approved Resolution (2011-01) has been made a part of the official file. Report by Riders' Advisory Council After a discussion about the random bag inspections, begun in December 2010 by the Metro Transit Police Department, Mr. Wells moved, seconded by Mrs. Hudgins, that this matter be referred to the Customer Service and Operations Committee for further discussion. His motion also requested that information on correspondence from the Riders' Advisory Council and MetroRiders.org be provided to the Board for the purposes of this discussion. This motion was unanimously approved. Report by Chairman B. Riders' Advisory Council Appointments Mrs. Hudgins moved, seconded by Ms. Hewlett, approval of a resolution appointing Stephen Clermont to the Riders' Advisory Council representing the Commonwealth of Virginia and Joseph Kitchen to the Riders' Advisory Council representing the State of Maryland. The resolution was unanimously approved. A copy of the approved Resolution (2011-02) has been made a part of the official file. Report by Customer Service and Operations Committee A. Selection of Name for DC Village Bus Facility Mr. Benjamin moved, seconded by Mr. Wells, approval of a resolution establishing "Shepherd Parkway Bus Facility" as the name for the new bus 2
facility in DC Village. The resolution was approved unanimously. A copy of the approved Resolution (2011-03) has been made a part of the official file. B. Metro Pay Phone Program Mr. Benjamin moved, seconded by Mr. Downey, approval of a resolution authorizing staff to initiate and award a contract to provide one pay phone with TTY capabilities at each Metrorail station entrance and remove any underutilized pay phone enclosures located throughout the Metrorail system, and to repeal Resolution 1990-32 to the extent that it is inconsistent with this resolution. This resolution was unanimously approved. A copy of the approved Resolution (2011-04) has been made a part of the official file. Other Actions 1. Approval to Initiate & Award Contracts for the Repair of Damaged Railcars Mrs. Hudgins moved, seconded by Ms. Hewlett, approval to (1) modify the Rail Engineering Services Contract with LTK Engineering Services by $500,000, increasing the contract from $12,135,833 to $12,635,833, for engineering services support to assess damages, perform inspections and lab testing, and repair/rehab damaged railcars; (2) initiate and award competitive contracts for the rehabilitation, repair, and testing of eight damaged railcars (one 1000-Series, three 3000-Series and four 5000-Series), including all material, transportation and labor (engineering and consultant services) to support the activity, (3) authorize the GM to modify contract #RC7000 with Kawasaki to procure additional railcars, using available funds from the insurance settlement proceeds, to replace the railcars damaged beyond repair (totaled) should repair or the cost to repair not be feasible; and (4) adopt a resolution amending the FY2011 Capital budget by $8,053,378, from $844.5 million to $852.5 million, for the West Falls Church insurance settlement. This motion was unanimously approved. A copy of the approved Resolution (2011-05) has been made a part of the official file.
2. Approval to Increase the Contract Authority for the MetroAccess Class Action Settlement Data Expert Report Mrs. Hudgins moved, seconded by Mr. Acosta, approval to increase contracting authority of the contract with TranSystems, Inc., in the amount of $15,933 for the completion of the Year Four Data Expert report as required in the settlement agreement of the class-action lawsuit between Metro and the Equal Rights Center (ERC). The motion was approved unanimously. 3. Approval to Amend the Personnel Manual Regarding Excess Hours Worked Mr. Downey moved, seconded by Ms. Hewlett, approval of a resolution to amend the Compensatory Time policy to provide exempt, non-represented employees payment for hours worked in excess of biweekly work hours and to grant authorization to the General Manager for subsequent changes to Metro's Personnel Policies and Procedures Manual necessary to effect this change, and to further update Policy 6.7 - Compensatory Time Off. The resolution was approved. A copy of the approved Resolution (2011-06) has been made a part of the official file. Ayes: Abstain: 7- Mr. Benjamin, Mrs. Hudgins, Mr. Downs, Ms. Hewlett, Mr. Wells, Mr. Downey and Mr. Acosta 1- Mrs. Hynes Approval of Interim 2011 Board Procedures Mrs. Hudgins moved, seconded by Ms. Hewlett, approval of a resolution to adopt Interim 2011 Procedures for the Metro Board of Directors to remove the requirement to rotate the Chairman annually among the Signatories, establish a standing Governance Committee, and, on an interim basis, establish committee membership of-the-whole. The resolution was approved unanimously. A copy of the approved Resolution (2011-07) has been made a part of the official file.
Election of Officers Mrs. Hynes nominated Mrs. Hudgins as Chairman of the Board for 2011. Mr. Downs seconded the motion, and it was unanimously approved. Mr. Wells nominated Mr. Downs as Vice Chair of the Board for 2011. Ms. Hewlett seconded the motion, and it was unanimously approved. Mr. Acosta nominated Mr. Downey as Second Vice Chair of the Board for 2011. Mr. Benjamin seconded the motion, and it was unanimously approved. Approval of Interim 2011 Board Committee Assignments Mr. Benjamin moved, seconded by Ms. Hewlett, approval of the Interim 2011 Committee assignments. This motion was unanimously approved. Ayes: 8- Mrs. Hudgins, Mr. Downs, Mr. Downey, Ms. Hewlett, Mrs. Hynes, Mr. Wells, Mr. Acosta and Mr. Benjamin Adjournment The meeting was adjourned at 3:11 p.m. Necola A. Pierce, Acting Board Secretary