BLACKS IN GOVERNMENT REGION XI MEETING MINUTES SATURDAY JULY 9, 2016 Marion V. Allen, Regional Council President Meeting called to order by President Marion Allen at 10:02 am. Moment of Silence Roll Call/Establishment of Quorum 27 Chapters represented at Roll Call Adelphi Laboratory Center Benjamin Banneker DIA Catalyst Coast Guard EEOC BIG Department of Education EEOC BIG Department of Labor EPA-William D. Barber, Jr. FCC-Benjamin Hooks FMS GAO-USACE HHS WDC/College Park IRS Chisholm Hughes IRS NCFB (New Carrollton) NIH Library of Congress NMIC Nuclear Regulatory Commission PTO Region XI Retired Members Tri-City Veterans Affairs Washington Navy Yard Adoption of Agenda It was moved by Ramsey Alexander (VAHQ) to adopt the agenda and second by Jeanette Devins (PTO). Motion carried. Standing Rules of Order Marion Allen, President Approval of March 12, 2016 Region XI Council Meeting Minutes Michael McCrimmon It was moved by the Honorable Ramsey Alexander (VAHQ) to accept the meeting minutes with noted/said changes and second by Cynthia Brown (IRS Chisholm Hughes). (FYI) March 12, 2016 Region XI Executive Committee Meeting Minutes Posted on Region XI website Corresponding Secretary Report Michael McCrimmon Report posted on Region XI website Hospitality contributions received from: EEOC, VAHQ, PTO, SANKOFA and FMS. Presidents Report President Marion Allen Report posted on Region XI website Contacted chapters who had fallen below the ten member requirement Noted that the Honorable Ramona McCarthy-Hawkins was in a car accident. Flowers were sent from the Region. Participated on the Regional Council Presidents conference call and the Honorable David Groves, NDA Chair asked the Presidents to ensure that their respective regional delegates maintained proper follow decorum. He stressed that he will be looking to the RCP s to help maintain floor order. 1 P age
Presidents Roundtable scheduled for July 23, 2016 Have not received Chapter Presidents confirmations to date. Treasury Report April Powers-Matthews Report provided for Informational Purposes Noted that some chapters have not picked up their revenue share checks and others have not cashed the revenue sharing check Provided Region advertisement to National for the NTI Journal It was moved by Kevin Coleman (Benjamin Banneker) to accept the report subject to audit and second by James Forbes (Sankofa) Report was accepted. Financial Secretary Report Kevin Coleman Received RXI Council Chapter Dues CY 2016 (Financial): 45/57 Received at RXI (Form 990s and IRS e-post Card): 10/57 Received at National (Form 990s and IRS e-post Card): 42/57 Received NTI 2016 Hospitality Suite: 19/57 Received FORM 4 s: 37/57 It was moved by Tiffany Andrews (DIA) to accept the report and second by Paula Davis (IRS New Carrollton). Report was accepted. Regional Directors Report Wesley Jarmon and Dr. Hezekiah Braxton III (excused) Report is posted Board of Directors meeting was held on June 28, 2016 A special Board of Directors meeting will be a teleconference on July 13 th Board of Directors meeting during the NTI will be held August 19th Noted that NTI is scheduled for August 22-25 and the host hotel and the Marriott are completely booked. He deferred update regarding the hotel status to Norma Samuels, National Treasurer Completed review of the By-Laws from the Coast Guard and the Defense Logistics Agency. Need to speak with those organizations regarding their By-Laws. Chapter Challenges None President Marion Allen acknowledged the attendance of the National Executive Board Members and guest: President Honorable Darlene Young, Norma Samuels, National Treasurer, Yolanda Tines, Interim National Assistant Treasurer, Paula Davis, Correspondence Secretary, Honorable Lamont Johnson, National Sargent-At-Arms and Honorable Gerald Reed, National Presidential Advisor, Honorable David Groves, 2016 NDA Chair, Honorable Ramsey Alexander, National Parliamentarian. Remarks provided by National President Honorable Darlene Young Reiterated about the hotel situation during the NTI. Currently historically based there is a 100 room block. 485 registrants for the NTI which causes a shortage of the room block. President Young recommended using all mechanisms possible to obtain a room for the NTI The NTI will be back in Atlantic City next year (2017) During the Delegates assembly, President Young will mention Year to date accomplishments by the Executive Team and her Year to date President Report Keynote Speaker at the NTI will be the GSA Administrator for the opening Plenary (confirmed) and Senator Corey Booker, NJ is slated for the closing session, pending confirmation 2 Page
She emphatically noted that the Delegates Assembly will only be one day Chapter Successes Shirley Suggs (FCC Benjamin Hooks) Is spotlighted in the agency s campaign promoting training and development. Committee Reports Complete reports are posted at www.bigrxi.org Program & Education Renaee Allen (excused) President Marion Allen provided updates o Kudos were given to the Committee on the planning and efforts during the Oratorical and STEM competition o Congratulations to the Pentagon Chapter and Coast Guard for their First Place winners during the competition o August 13, 2016 Regional Delegates Training Membership Jesse Sharpe (Excused) Report will be posted. Audit Report Kenneth Keys Awards Glynis Hill (Excused) BIG History Vacant Bylaws and Resolution Shirley Suggs o No action item Communications Kristina Williams o No action item Community Service and Outreach Michael Burt and Melinda DeLoatch-Speight o Collecting school supplies for this upcoming school year Equal Employment Opportunity Carolyn Thompson (Absent) Fundraising Donna Harper. o Reminded attendees to the White Affair sold out and that no outside beverages are allowed on premises. o Tickets are online for the next event which is The All Black Affair The Roaring 20 s, Saturday, September 17, 2016 o Shirts and lapel pins are available o Commitments for tables at the Gala are being accepted 3 Page
Health and Wellness Tiffany Andrews. o Chapter requesting support on an environmental health event with the National Park Service on July 16 to clean the National mall from 9:00am 12 noon Hospitality Royce Slade Morton o Recognized July Birthdays o Lunch was sponsored by DOL o Chapters Hospitality Months are as follows: August - Region XI Council (P&E Committee) September Washington Navy Yard October GSA November FCC December - GWCUA Legislative Review Damien Hill (Absent) o No Action Item.. Marketing and Strategic Planning Rochelle Bryant o Strategic Operating Plan review is complete. o Document will be updated every two years. o Strategic Operating Plan 2016 was approved by Committee Action. Corporate Sponsorship Liaison Shirley Jones, Esq. (Excused) o No Action Item Unfinished Business National Assistance Program for NTI due to National by July 14, 2016 Saturday August 13, 2016 Delegates Training New Business Guest Speaker Charles Thompson III Area Development Director UNCF Good of the Order The new BIG Region XI banner was displayed Royce Slade-Morton Hospitality Chairperson thanked Melinda DeLoatch-Speight for her efforts while she recuperated. And also thanked the Region for the emails and cards. Melinda DeLoatch-Speight chapter (EPA William D. Barber) is having a Jeans and T Shirt Cabaret on Saturday July 29 th, 2016 On August 22, 2016 at the NTI There will seven DYLA Graduates. Melinda Deloatch-Speight is one of the graduates that will be graduating from the program Matthew Fogg mentioned that he will be running for BIG National President Wesley Jarmon mentioned that he will be seeking re-election for Region XI Board of Director 4 P age
Director Jarmon placed a card out on the table for everyone to sign for the Honorable Ms. Ramona McCarthy- Hawkins. Adjournment Ramsey Alexander (VAHQ) moved to adjourn the meeting and Carla Downs (Tri-City) second. Meeting adjourned at 12:23pm. Respectfully Submitted, Michael McCrimmon Corresponding Secretary BIG Region XI Council 5 P age