Two Part Bid (TECHNICAL BID)

1 Rajasthan State Ganganagar Sugar Mills Limited SRIGANGA NAGAR_335001(RAJASTHAN) FAX NO. 01542480122, WEBSITE /rajexcise.gov.in/rsgsm/website /RSGSM- Tenders.aspx Notice Inviting Bid fijkbz l= 2014&15 ds nksjku jkt0 LVsV xaxkuxj 'kqxj feyl fy0 Jh xaxkuxj ij eksvjks dh fjokbafmx dk dk;z gsr fcm MkD;wes.V Two Part Bid (TECHNICAL BID) NIB. NO. Purchase/SFSGNR/02/2014-15 Date: 11.07.14 Download of Tender Form : One date before opening of Bids up 6.00pm Last Date & Time of submission of the Tender: As mentioned in Notice inviting Bids Date and time of opening of the Tender: As mentioned in Notice inviting Bids Price of Tender Documents : Rs. 100/-

Rajasthan State Ganganagar Sugar Mills Ltd. SRI GANGA NAGAR-335001 FAX NO 01542480122 WEBSITE/rajexcise.gov.in/RSGSM/Website /RSGSM-Tenders.aspx E-mail ID- rsgsmsgnr@yahoo.co.in NOTICE INVITING BIDS NIB. NO. Purchase/SFSGNR/02/2014-15 Date: 11.07.14 1. Sealed Single Stage Two envelopes unconditional Bids are invited for the procurement of various services for cane season 2014-15 from, competent & experienced labour contractors/ parties. Separate sealed bids for each service must reach up to 2.00 pm. on opening date of bids noted against each :- S. No Description of services Estimated cost in rupees Cost of each tender doc. Amt of Bid security (in Rs) Validity period of Bids Date & Time of opening Bids 1 Electric motor rewinding work 200000 Rs 100 4000 90 DAYS 14.08.14 2. The Bidders must submit their rates only in the prescribed financial bid.the financial rates other than in financial bid would be liable for rejection. 3. Bidding Document can be seen at website rajexcise.gov.in/rsgsm/website /RSGSM-Tenders.aspx and Raj. govt procurement portal http://sppp.raj.nic.in The price of Bidding Document is Rs 100/-which may be paid before the time of submission of the Bid. 4. Instructions for submission of Technical Bids:- Two sealed envelopes (one Technical bid and another containing financial bid should be submitted simultaneously.the envelope of financial bid would contain rate only while all other documents and EMD draft/pay order/cash receipt must be placed in the envelope of technical bid. 5. Bids received after the specified time and date shall not be accepted. 6. The Bids shall be opened in the office of RSGSM Ltd at SriGanganagar at 3.00 PM on prescribed date in the presence of the Bidders or their representatives who wish to be present. 7. RSGSM. Management reserves the right to reject any tender without assigning any reason thereof. 8. The Bidders shall have to submit a valid PAN issued by Income Tax Department. 9. The procuring Entity is not bound to accept the lowest Bid and may reject any or all Bids without assigning any reason there of. 10. The bid document can be downloaded from the website /rajexcise.gov.in/rsgsm/website /RSGSM- Tenders.aspx and Raj. govt procurement portal http://sppp.raj.nic.in. The cost of Tender form Rs.100/- & Earnest money (Bid Security) draft drawn in favour of Rajasthan State Ganganagar Sugar Mills Ltd, payable at Sriganganagar must be deposited in the office of RSGSM Ltd.,, Sri Ganganagar before Submission date & time of Tender. Tender without appropriate EMD (Bid Security) shall not be accepted. The Technical Bid & Financial Bid must be submitted in separate sealed envelopes. The Financial Bid of Tenderers who qualifies in technical bid evaluation would only be opened lateron, on the date to be intimated by RSGSM. General Manager

The number of the Invitation to Bid is The Procuring Entity is The Services to be procured are INTRODUCTION NIB No. NIB. NO. Purchase/SFSGNR/02/2014-15 The General Manager, Rajasthan State Ganganagar Sugar Mills Ltd. Sri Sriganganagar Electric Motor rewinding work The price of the Bidding Document Rs. 100/- by way of Cash /Demand Draft/Banker s cheque in the name of Rajasthan State Ganganagar sugar Mills Limited Payable at Sri Ganganagar For clarification purposes only, the Procuring Entity s address is Arun Garg, General Manager Rajasthan State Ganganagar Sugar Mills ltd Sri Ganganagar 335001 (Rajasthan) Tel.0154-2470062,Fax:0154-2480122 Email- rsgsmsgnr@yahoo.co.in The Pre-Bid conference No The language of the Bid is English & Hindi The bidder shall submit with its Bids The documents mentioned in Technical Bid Check list & terms and conditions of bid documents The Bid validity period shall be 90 days from the dead line for submission of Bids Bid Security (EMD) Rs. 4000/- Bid Security/Bid Security Declaration shall be required Bid Security to be deposited Authorization Downloading of Bids From Department of the State Govt and Undertaking Corps, antonomous bodies Registered societies, Cooperative Societies, which are owned or controlled or managed by the state govt. & govt. undertakings of the central govt. By Cash / Demand Draft/ Banker s Cheque in the name of 'Rajasthan State Ganganagar sugar Mills Limited payable at Sri Ganganagar & should be deposited withrsgsm Ltd, Sriganganagar upto 3.00 pm by dated 14.08.2014 Power of Attorney/ Board Resolution Letter of Authorization written on the Letter Head by the Bidder Up to 06PM of 13.08.2014 from Rajasthan Govt portal sppp.raj.nic.in & RSGSM web site 5

6 rajexcise.gov.in/rsgsm/website/rsgsm- Tenders.aspx Submission of Bids Up to 2.00 pm by 14.08.2014 Opening of Bids Increase in the period of work order WorkCan be divided among more than one Bidders The period within which the contract agreement is to be executed and performancesecurity is to be submitted is The Designation and Address of First Appellate Authority The Designation and Address of Second Appellate Authority At 4.00 pm on 14.08.2014 at Rajasthan State Ganganagar Sugar Mills Ltd, SRIGANGANANAR Upto 50% of the prescribed period by repeat order Yes, at the discretion of RSGSM 07 days from the date of issue of work order The General Manager Rajasthan State Ganganagar Sugar Mills Ltd, 4 th Floor, Nehru Sahkar Bhawan, Jaipur The Director Incharge Rajasthan State Ganganagar Sugar Mills Ltd, 4 th Floor, Nehru Sahkar Bhawan, Jaipur I/ We.. (Name of the person) in the capacity of (Designation) as bidder have read the introduction, NIB and all the conditions of Bid annexed hereto carefully and agree to abide by all the conditions and have signed and serially numbered all the pages in token of acceptance thereof, details of the bidding firm/company are as below : Name of Firm/Company : Office Address (with pin code) : Factory Address (with pin code) : Telephone Nos. : Office : Residence : Factory : Fax (with STD code) : E- mail ID : Mobile : Statutory Details Service Tax Regd Number : Income Tax PAN : Central Excise Registration No. : P/F Code No.

7 Bid Security DD/BC No. & Amount : Signature Name of Signatory (IN BLOCK LETTERS) Designation Date: Place : (Attach sheets where-ever necessary and strike out whichever is not applicable)

8 Rajasthan Stage Ganganagar Sugar Mills Limited Sri Ganganagar-335001 (Rajasthan) Tel. No. : 0154-2470062,2472768 Fax : 0154-2480122 Email ID : rsgsmsgnr@yahoo.co.in Important Instruction :- The Law relating to procurement " The Rajasthan Transparency in Public procurement Act, 2012" [hereinafter called the Act] and the "Rajasthan Public Procurement Rules, 2013" [hereinafter called the rules) have come into force which are available on the website of State Public Procurement Portal http:/sppp.raj.nic.in. Therefore, the Bidders are advised to acquaint themselves with the provisions of the Act and the Rules before participating in the Bidding process. If there is any discrepancy between the provision of the Act and the Rules and this Bidding Document, the provisions of the Act and the Rules shall prevail. Special Terms and Conditions for Motor rewinding and recasing of rotor installed at Sugar Factory, Sri Ganganagar 1. The tender must be submitted in two sealed Envelopes one containing the Technical Bid and another containing Price Bid. The Technical bid along with the EMD & all other documents should be kept in the Envelope of technical bid and the financial rates only should be quoted in the Price bid. Both sealed envelopes must be submitted simultaneously and must be reach office of RSGSM Ltd, Sri Ganganagar by prescribed date & time. 2. The Price bid of tenderers who qualifies in the technical bid evaluation would only be opened later on the date to be intimated by RSGSM. 3. Tenderer should enclose certified copy of all the required document as per Checklist & Terms and conditions enclosed with Tender form. 4. Dividing quantities among more than one bidder at the time of award.- As a general rule all the work of the subject matter of procurement shall be given to the bidder, whose bid is accepted. However, when it is considered that the work is very large and it may be divided in more than one bidder in a fair transparent manner at the discretion of the company. 5. The Scope of work of motor rewinding includes followings:- a. Cleaning of the interior and exterior parts of the motor. b. Removal of the pulley/coupling from the shaft.

9 c. Checking of he bearing, bearing seats, housing etc and greasing. d. Removal of the burnt winding from the stator/rotor. Weightment of the copper scrap and depositing it in the store and taking receipt for the record. e. Rewinding of the motors, refitting of the components of the motors including coupling/pully, key, fan, terminal plates etc. and testing at no laod well as at full load 6. The period of contract would be one year from the date of issue of work order. Which can be extended for three months by the RSGSM Ltd, and the successful tenderer would be liable to carry out the job on approved rates, Terms and conditions during extended period. 7. Both labour and through rates must be quoted by every tenderer in price bid. 8. In labour rates- The rates to be quoted per HP of Motors these rates includes cost of insulation material. 9. In through rates- The rates to be quoted per Kg of super enameled wire to be used in motors alongwith gauge including all the taxes. The make of the wire should be Milan/Shramik. 10. The class of insulation of super enameled copper wire should be class F. 11. Contractor has to rewind the motor within 24 hours after receipt of information. If he failed to rewind insaid period then it will rewind from other sources at its risk & cost. 12. A room for rewinding of the motors will be made available. The motor is to be rewind in premises only. For any specific motor needs to be rewinded from outside then prior permission of the General Manager is to be taken. 13. The class of insulation should be F-class minimum with glass lead wire, varnish and copper thimbles at all the six leads etc. This material will be supplied by the contractor. 14. Motor should be complete in all respect with complete nuts and bolts. If any bolt is broken in the body then conractor has to drill it, tap it and then the bolt is fitted in the motor. 15. If any machining work is required than the facility of our work shop is available but contractor has to take the material in our wurkshopp and get it machined ato this entire satisfaction. 16. Contractor has to give guarantee for minimum 90 days on full load. If the motor is burnt during guarantee period than this motor will be got rewinded free of cost including cost

10 of S.E copper wire and insulation material but in this case he can take back the scrap of burnt S.E. copper wise. 17. The data of the motor is submitted to the factory in the prescribed format. 18. Private No. of rewinded motor and date of rewinding should be painted on the motor. 19. Material( to be used) brought/bought from out side for rewinding of motor must be entered on factory gate and inward slip must be enclosed. 20. Cost of carriage/cartage from factory site to contractor s workplace & back to the factory site will be born by the contractor. 21. Payment terms a. 75% payment after receipt of motor and fitting it in site and testing at no load. b. 25% payment after expiry of the guarantee period. 22. Separate bill of each motor should be submitted within three days of recommissioning of the motor and necessary formats of repair report must be enclosed with. 23. Guarantee voids in following conditions:- a. If motor is burnt due to single phasing b. If motor is burnt due to water entering in the stator/rotor, but is should be got certified from Sr.EN(Electrical)/AEN (Electrical) and Chief Engineer. 24. The contractor can check the starter during the guarantee period for this entire satiscation and it any deficiency is noticed it will be removed innediatlely. 25. Work can be allotted to one or more parties looking to the quality and quantum of work at parallel rate contract. 26. Management has right to get the motor winded either on through rates or only on labour rates. 27. Management can get the specific motor/motors rewinded from any other source. 28. As per instructions of circular No. 3/2013 Dated 04-02-2013 finance (G&T)Department, Govt. of Rajasthan Annexure enclosed. Please read carefully and comply :- Annexure A : Compliance with the Code of Integrity and No. Conflict of Interest Annexure B : Declaration by Bidders regarding Qualifications Annexure C : Grievance Redressal during Procurement Process Annexure D : Additional Conditions of Contract

11 29. Income Tax, other taxes shall be deducted at source from suppliers bills, if applicable and no reimbursement of the same shall be made by RSGSM. 30. No counter condition shall be accepted. 31. izr;sd fufonknkrk dks vius Vs.Mj ds lkfk fu/kkzfjr fcm fld;ksfjvh ¼/kjksgj jkf k½ udn vfkok jkt- LVsV xaxkuxj kqxj feyl fy- ds i{k esa ns; csad Mªk V@cSadlZ psd }kjk tks Jh xaxkuxj ij ns; gks tek djkuh gksxh vu;fkk fufonk eku; ugh gksxha lqy fufonknkrk dks dqy ewy; dh 5 izfr'kr ds cjkcj izfrhkwfr jkf'k tkjh gksus ds 07 fnu es tek djkuh gksxh ftls vuqca/k ds lqyrkiwozd fu iku ds ckn fcuk C;kt yksvk;h tk ldsxha 32. fufonk fu/kkzfjr izi= ij fu/kkzfjr fnukad dks lka; 02%00 ct rd egkizca/kd] jkt0 LVsV xaxkuxj kqxj feyl fy0] Jh xaxkuxj ds dk;kzy; esa izlrqr djuh gksxha fufonk izi= fu/kkzfjr kqyd tek djkdj dk;kzy; ls izkir fd;s tk ldrk gs ;k deiuh osc lkbv ls viyksm fd;k tk ldrk gsa 33. lhkh dsunzh;@jktdh; fu;eksa dh ikyuk djuh gksxh fufonk lwpuk eas vafdr lhkh 'krksz dh ikyuk djuh gksxha fu;ekuqlkj vuqca/k fu/kkzfjr jkf'k ds LVkEi ij djuk gksxka 34. fufonknkrk dh dksbz dkamvj krz eku; ugh gksxhaa 35. fu;ekuqlkj ykxw dj tsls vk;dj,oa lfozl VSDl dh dvksrh lqyfufonknkrk ds fcykas ls dh tkosxha 36. ;fn lqy fufonknkrk ds Jfedksa@deZpkfj;ksa dh otg ls deiuh dh dksbz gkfu gksrh gss] rks ml gkfu dh olwyh lqy fufonknkrk ls dh tkosxha 37. nks izfr;ks eas lr;kfir fcy izlrqr djus ij Hkqxrku fd;k tkosxka 38. dk;z chp esa NksMus ij] le; ij iw.kz ugh djus ij Bsdsnkj dh fjld,am dkslv ij djok;k tkdj vf/kd O;; dh olwyh Bsdsnkj dh bl vuqcu/k o vu; vuqcu/kksa ds }kjk tek jkf k;ksa ls dh tk ldsxha ks k vf/kd jkf k dh olwyh fof/kd :i ls dh tkosxha 39. vuqcu/k dh krksz dk myya?ku djus ;k dk;z larks ktud ugha djus dh flfkfr esa bl vuqcu/k ds vurxzr tek /kjksgj jkf k vkaf kd vfkok iw.kz tcr dh tk ldsxha 40. fdlh Hkh fufonk dks fcuk dkj.k ds Lohdkj@vLohdkj djus dk vf/kdkj v/kksglrk{kj drkz dks lqjf{kr jgsxka 41. Bsdk dk;z krksz ds vuq:i lgh <ax ls ugh djus ij vuqcu/k vof/k ds nksjku Hkh dhkh Hkh vuqca/k dks fujlr djus dk vf/kdkj v/kksglrk{kjdrkz dks lqjf{kr jgsxkaa

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43. 44. In case of any deviation in special terms and conditions from general terms & conditions, then the special terms and conditions shall prevail upon. Signature and seal of Tenderer

12 FOR MOTOR REWINDING AND RECASING OF MOTORTECHNICAL BID CHECK LIST (Information to be provided along with the Tender Documents & requisite EMD (Bid security) without Bid security the Tender shall not be considered for Financial Bid) 01. Name of the Tenderer/Firm/ Company 02. Name of the Partners/Owner (Enclose verification from respective bank/ Partnership Deed/Memorandum of Articles and Association etc.) 3 Income Tax Permanent Account No. (Enclose copy of PAN No.) 4. Bid Security (EMD) (Mention Details of carl Recipt/ Banre cheque/ DD No.) 5. Affidavit for accept cance of prexsber of Tenderes Condition 6. Service Tax Registeration Number ( Enclose copy of Catificate issue by Excase Deptt.) 7. Detail of the machinery installed in the workshop of the tenderer 8. PF code Number (Enclose copy of PF code No approved by PF Deptt.) 9. Detail about similar work done in the past ( inclose copies or the relevant work orders and satisfactory work completion certificate) Note:- 1. All the Copies Submitted should be duly attested/certified by a Gazetted Officer/Notary public / Oath Commissioner) 1. If required documents not submitted then mention the reason of non submission of documents Signature of the Tenderer

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23 Technical Bid Submission Sheet Annexure F NIB. NO. Purchase/SFSGNR/02/2014-15 Date: 11.07.14 To, The GM RSGSM Ltd. Sriganganagar We, the undersigned, declare that: a. We have examined and have no reservations to the Bidding Document. We offer to work in conformity with the Bidding Document and in accordance with the supply schedule given from time to time by RSGSM Ltd. for Annual maintainence contract for Rewinding of Motors of rotor Sri Ganganagar b. Our Bid shall be valid for a period of 90 days from the date fixed for the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period; c. If our Bid is accepted, we commit to obtain a Performance Security in the amount of 5% of the Contract Price or Performance Security Declaration for the due performance of the Contract. d. Our firm, for any part of the Contract, have nationalities from the eligible countries e. We are not participating, as Bidders, in more than one Bid in this bidding process, in the Bidding Document. f. Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers has not been debarred by the State Government or the Procuring Entity. g. We understand that this Bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal Contract is prepared and executed. h. We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive; i. We agree to permit the Procuring Entity or its representative to inspect our accounts and records and other documents relating to the bid submission and to have them audited by auditors appointed by the Procuring Entity. j. We declare that we have complied with and shall continue to comply with the provisions of the Code of Integrity for Bidders as specified in the Rajasthan Transparency in Public Procurement Act, 2012, the Rajasthan Transparency in Public Procurement Rules, 2013 and this Bidding Document in this procurement process and in execution of the Contract; Name/ address: In the capacity of : Signed : Duly authorised to sign the Bid for and on behalf of Date Tel: Fax: e-mail: ( Shall be submitted along with the Bid Security )

24 RARAJASTHAN STATE GANGANAGAR SUGAR MILLS LTD., SRIGANGANAGR (RAJASTHAN) NIB. NO. Purchase/SFSGNR/02/2014-15 Date: 11.07.14 Price Bid for Annual maintainence contract for Rewinding of Electric Motors for the year 2014-15. Detail of Tenderer:- 1. Name of Party 2. Full Address 3. Telephone/Fax/Mobile 4. E-Mail 5. TIN No... 6. PAN No.... 7. Name of Bank with full address of the Branch 8. Type of A/c 9. Bank A/c No. 10. Prescribed Period of AMC would start from the date of issue of order to 31.03.2015 Sr. Rewinding of motors as per scope Labour Rates No. of work (Per HP) 1 UP to and including 1 H.P. 2 Above 1 H.P. and upto 2 H.P. 3 Above 2 H.P. and upto 3 H.P. 4 Above 3 H.P. and upto 5 H.P. 5 Above 5 H.P. and upto 7.5 H.P. 6 Above 7.5 H.P. and upto 10 H.P. 7 Above 10 H.P. and upto 12.5 H.P. 8 Above 12.5 H.P. and upto 15 H.P. 9 Above 15 H.P. and upto 20 H.P. 10 Above 20 H.P. and upto 25 H.P. 11 Above 25 H.P. and upto 30 H.P. 12 Above 30 H.P. and upto 35 H.P. 13 Above 35 H.P. and upto 50 H.P. 14 Above 50 H.P. and upto 60 H.P. 15 Above 60 H.P. and upto 70 H.P. 16 Above 70 H.P. and upto 90 H.P. 17 Above 90 H.P. and upto 100 H.P. 18 Above 100 H.P. and upto 125 H.P. 19 Above 125 H.P. and upto 160 H.P. Throght Rate (Per Kg of used Copper wire)

Rewinding of rotor of slip ring induction motor including cost of insulation material 1 Above 25 H.P. and upto 50 H.P. 2 Above 50 H.P. and upto 75 H.P. 3 Above 75 H.P. and upto 125 H.P. 4 Above 125 H.P. and upto 150 H.P. We here by give our consent to carry out Motor rewinding job at Raj. State Ganganagar Sugar Mills Ltd, Sri Ganganagar as per rates indicated above on the terms & conditions prescribed by RSGSM Ltd, in Tender Documents Place.. Date Signaturer of Tenderer With seal