NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 29 The North Ridgeville Board of Education met in Regular Session on February 16, 2016 at 6:00 p.m. in the North Ridgeville Education Center Community Room. CALL TO ORDER Mr. Frank Vacha called the meeting to order at 6:00 p.m. ROLL CALL The following members were present and answered roll call: Mrs. Kelly McCarthy, Mrs. Marci Saxon, Mrs. JoAnna Timura, and Mr. Frank Vacha. Mr. Robb Lyons was absent. FINALIZATION OF AGENDA None Resolution #16:2-44 APPROVAL OF MINUTES It is recommended that the Board of Education approve the video transcribed meeting minutes for January 20, 2016. Further, it is recommended that a written summary of the special and regular minutes for the meetings on January 5, 2016; January 20, 2016 and January 22, 2016 be approved. Moved by Mrs. McCarthy, seconded by Mrs. Saxon, that the Board of Education approve the above minutes. ROLL CALL: Mrs. McCarthy, yes; Mrs. Saxon, yes; Mrs. Timura, yes; Mr. Vacha, yes. Motion EDUCATION REPORTS U.S. Department of Homeland Security Dr. James Powell Building Safety Plans Recognition of Principals and Assistant Principals for Excellence Education Center update 2016-2017 Kindergarten Parent Information Night Mr. Mark Millar, ECLC/NREC Principal Construction update Mr. Rich Dopatka, ICON STAFF, STUDENT, COMMUNITY RECOGNITION Student Recognition: February Students of the Month Early Childhood Learning Center: Breanna Dunbar; Landon Scheiferstein North Ridgeville Education Center: Savannah Spivey; Brennon Jensch Lear North Elementary: Brayden Crumley; Karter Maysey Liberty Elementary: Isabel Queen, Gr. 2; Ryan Dubena, Gr. 3 Wilcox Elementary: Raegan DeVries, Gr. 4; Griffin Turay, Gr. 4 North Ridgeville Middle School: Annalyse Florczyk, Gr. 7; Michael Flachbart, Gr. 7 North Ridgeville High School: Courtney Speigal, Gr. 11; Kosta Tsantes, Gr. 9 HEARING OF PUBLIC ON AGENDA ITEMS Ms. Joan Markusic, former district employee spoke thanking the district for the opportunity to drive for them. Ms. Audrey Stephen, current district employee questioned why vans purchased by the district could not be used to transport students who were being reimbursed in-lieu-of transportation. It was explained that the vans, which are primarily transporting special education students, are currently scheduled to capacity and time did not allow for additional students. COMMITTEE REPORTS FINANCE COMMITTEE
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 30 Resolution #16:2-45 CHARTER SCHOOL FUNDING RESOLUTION It is recommended that the Board of Education adopt the following Resolution: WHEREAS, it is the statutory duty of the North Ridgeville City School District Board of Education to deliver the educational programs and services to the school children of the North Ridgeville City School District; and WHEREAS, the members of the Board are elected by the school community to ensure an effective, efficient, vibrant and productive system; and WHEREAS, the elected Board of Education has a legal responsibility to the community, including taxpayers, parents, and other patrons, as well as the state; and WHEREAS, the charter school industry now extracts in the range of one billion dollars ($1,000,000,000) ANNUALLY from public school districts across the State of Ohio; and WHEREAS, school district boards of education have no control of students, financing, educational programming, and student outcomes for those who enroll in charter schools; and WHEREAS, charter schools as a group in Ohio demonstrate low academic performance compared to traditional public schools; and WHEREAS, the fraud and corruption in charter schools, as reported repeatedly in the public media, has made Ohio the laughing stock throughout the nation; and WHEREAS, Ohio has been dubbed the Wild, Wild West in charter operations; and WHEREAS, the North Ridgeville City School District has lost a total of $8,197,772 in state AND local funding to charter schools over the period of FY 2002 to FY2016; and WHEREAS, this deduction has reduced programs and services to North Ridgeville City School District students; and WHEREAS, the North Ridgeville City School District Board of Education has a fiduciary responsibility to the students and taxpayers of the District. BE IT THEREFORE RESOLVED that the Board of Education direct the Treasurer of the District to invoice the State of Ohio for all the funds extracted from the North Ridgeville City School District for charter school students. Moved by Mrs. Saxon, seconded by Mrs. McCarthy, that the Board of Education adopt the Charter School Funding Resolution as presented above. ROLL CALL: Mrs. Saxon, yes; Mrs. McCarthy, yes; Mrs. Timura, yes; Mr. Vacha, yes. Motion SUPERINTENDENT S REPORT It is recommended that the Board of Education approve the Consent Agenda Resolution as presented below. Resolution #16:2-46 CONSENT AGENDA
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 31 EMPLOYMENT RECOMMENDATIONS CERTIFIED SUBSTITUTES It is recommended that the Board of Education approve the Certified Substitute Teachers listed below, as needed, for substituting during the 2015-2016 school year only. These appointments are in compliance with the rules and policies regulating such employment. Brian, Erin B. Redzepi, Anife Reed, Melinda T. SPECIAL PROJECT STIPENDS It is recommended that the Board of Education award special project stipends to the individuals listed below: CAREER ADVISING & DROPOUT PREVENTION COMMITTEE - A special project stipend of $20.00 per hour for a maximum of fifteen (15) hours of work will be paid to each committee member, with work to be completed by May 29, 2016. Andrews, Jordan Brown, Karen Darby, Jessica Hunker, Amber Koehler, Kelly O Donnell, Melissa SOCIAL STUDIES (ELEMENTARY) COURSE OF STUDY Maximum of fifteen (15) hours @ $20.00 per hour, with work to be completed by June 1, 2016. Glase, Lesley Hunt, Melanie Tabar, Amanda Marie INDUSTRIAL TECHNOLOGY (HIGH SCHOOL) COURSE OF STUDY Maximum of fifteen (15) hours @ $20.00 per hour, with work to be completed by June 1, 2016. Bebb, Todd Sincel, Jr., Charles PROFESSIONAL DEVELOPMENT COMMITTEE Maximum of five (5) hours @ $20.00 per hour, with work to be completed by May 29, 2016. Bakaitis, Lisa M. Barrett, Margaret Marian Berry, Karly Ann Cavalier, Rita Shaia Frieg, Dana Lea Jones, Amanda Kristine McMillan, Michael R. Myers, Lindsay S. Romano, Antonia M. Thornton, Carolyn A.
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 32 SUPPLEMENTAL CONTRACTS It is recommended that the Board of Education award a supplemental contract to the individuals listed below for the 2015-2016 school year only. Hulec, Heather Lynne Anti-Bullying Club Advisor High School Persing, Terri Art Club Advisor Liberty Mravec, Cheryl W. Art Club Advisor Middle School. This position will be shared by another employee. Compensation will be at 50%. Stalker-Bailey, Kathleen A. - Art Club Advisor Middle School. This position will be shared by another employee. Compensation will be at 50%. Frieg, Dana Lea - Art Club Advisor High School. This position will be shared by another employee. Compensation will be at 50%. Houser, Joshua Michael Art Club Advisor High School. This position will be shared by another employee. Compensation will be at 50%. Naprestek, Cynthia A. Art Club Advisor Wilcox Bellomy, Bridget Rose Builders Club Advisor Middle School. This position will be shared by two other employees. Compensation will be at 50%. Jones, Amanda Kristine Builders Club Advisor Middle School. This position will be shared by two other employees. Compensation will be at 25%. Scott, Kaily A. Builders Club Advisor Middle School. This position will be shared by two other employees. Compensation will be at 25%. Brown, Jason Terry Coding & Technology Club Advisor Middle School. This position will be shared by another employee. Compensation will be at 50%. Wharton, Robin B. - Coding & Technology Club Advisor Middle School. This position will be shared by another employee. Compensation will be at 50%. Palumbo, Philip John - Coding & Technology Club Advisor Wilcox. Persing, Terri Creators Club Advisor Liberty Ponting, Mathew R. Head Varsity Baseball Coach Chismar, Michael S. Head Freshman Baseball Coach Muck, Brandon Lee Gaming Club Advisor High School Parsons, Brandon L. History Club Advisor Middle School Bebb, Todd Industrial Technology Club Advisor High School Mahon, Patricia Special Education Department Head High School
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 33 Knopf, Melanie A. Student Council Advisor Liberty. This position will be shared by another employee. Compensation will be at 50%. Kama-Starr, Heather E. - Student Council Advisor Liberty. This position will be shared by another employee. Compensation will be at 50%. Corcoran, Lauren Angela - Student Council Advisor Wilcox. This position will be shared by another employee. Compensation will be at 50%. Comerford, Brooke Leeanne - Student Council Advisor Wilcox. This position will be shared by another employee. Compensation will be at 50%. Zadai, Sheena Marie G.S.A. Club Advisor High School SUPPLEMENTAL RESOLUTION TO APPOINT NON-CERTIFIED/NON-LICENSED INDIVIDUALS TO SUPPLEMENTAL TEACHING POSITIONS 2015-2016 SCHOOL YEAR It is recommended that the Board of Education adopt the supplemental resolution as presented below: WHEREAS, the North Ridgeville Board of Education strives to appoint qualified, certified/licensed employees to fulfill supplemental contracts; and WHEREAS, the Board has offered the following supplemental positions to certified/licensed employees of the District; and WHEREAS, no such employees qualified to fill the positions have accepted them; and WHEREAS, the positions were then advertised to certified/licensed individuals who are not employed by the Board; and WHEREAS, no such persons qualified to fill the positions have accepted them; and WHEREAS, the Board has deemed the following non-licensed/non-certified individuals identified below as qualified to fill the supplemental positions; THEREFORE, BE IT RESOLVED, that the North Ridgeville Board of Education, in compliance with O.R.C. 3313.53(D), awards the following supplemental contracts, for the 2015-2016 contract year only, to the following individuals: Bright, James Madison Assistant Varsity Baseball Coach Quintana, Timothy Head JV Baseball Coach Mease, Michael P. Head Varsity Softball Coach McMillan, Amy B. Assistant Varsity Softball Coach Lindsly, Cheryl Head JV Softball Coach Kaminski, Donald K. Head Men s Tennis Coach. This position will be shared by another employee. Compensation will be at 50%.
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 34 Smith, Danny E. Head Men s Tennis Coach. This position will be shared by another employee. Compensation will be at 50%. Varouh, Lucky N. Head Varsity Men s Track Coach Wilburn Jr., Glen Head Varsity Women s Track Coach Rademaker, Daniel J. Assistant Varsity Men s Track Coach (.5) Rademaker, Daniel J. Assistant Varsity Women s Track Coach (.5) SUPPLEMENTAL RESOLUTION TO APPOINT NON-CERTIFIED/NON-LICENSED INDIVIDUALS TO SUPPLEMENTAL TEACHING POSITIONS 2016-2017 SCHOOL YEAR It is recommended that the Board of Education adopt the supplemental resolution as presented below: WHEREAS, the North Ridgeville Board of Education strives to appoint qualified, certified/licensed employees to fulfill supplemental contracts; and WHEREAS, the Board has offered the following supplemental positions to certified/licensed employees of the District; and WHEREAS, no such employees qualified to fill the positions have accepted them; and WHEREAS, the positions were then advertised to certified/licensed individuals who are not employed by the Board; and WHEREAS, no such persons qualified to fill the positions have accepted them; and WHEREAS, the Board has deemed the following non-licensed/non-certified individuals identified below as qualified to fill the supplemental positions; THEREFORE, BE IT RESOLVED, that the North Ridgeville Board of Education, in compliance with O.R.C. 3313.53(D), awards the following supplemental contracts, for the 2016-2017 contract year only, to the following individuals: Panagiotou, George Head Men s Varsity Soccer Coach Dike, Adam Head Men s JV Soccer Coach HOURLY HOME INSTRUCTOR It is recommended that the Board of Education approve the Hourly Home Instructor listed below effective for the 2015-2016 school year only: Smith, Danny E. SUPPORT STAFF SUBSTITUTES It is recommended that the Board of Education approve the Support Staff Substitute appointments listed below for the 2015-2016 school year only with compensation to be in accordance with the Board approved salary schedule. Employment will be on an as-needed
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 35 basis in accordance with rules, regulations and Board Policy governing such employment. These appointments are conditional based upon the content of the Criminal History Record Check as set forth in Board Policy GBQ. Davis, Renee M. Gift, Heidi Michelle Hauser, Melody Hobrath, Tina Marie Meyers, Kimberly G. Starks, Sonja L. Stewart-Moes, Paula Stutler, Cherie Marie UNPAID VOLUNTEERS It is recommended that the Board of Education recognize the Unpaid Volunteers listed below: Eby, Steve Volunteer Baseball Coach Greiner, Kevin Volunteer Baseball Coach Lysyj, Matt Volunteer Baseball Coach Murray, Justin Volunteer Baseball Coach Scavnicky, Adam Volunteer Baseball Coach Snider, Seth Volunteer Baseball Coach ADJUSTMENTS CERTIFIED STAFF It is recommended that the Board of Education approve the Certified Staff adjustments below: listed Koval, Megan Marie adjust compensation to be at M.A.+15, Step 8 effective January 1, 2016 for the 2015-2016 contract year. SUPPORT STAFF It is recommended that the Board of Education approve the Support Staff adjustment below: listed Hardy, Robin adjust contract from a four (4) hour Bus Driver in the Transportation Department effective January 19, 2016 for the 2015-2016 contract year to a four (4) hour Bus Driver in the Transportation Department effective January 29, 2016 for the 2015-2016 contact year. LEAVES OF ABSENCE CERTIFIED STAFF It is recommended that the Board of Education approve the Certified Staff leaves of absence listed below: Black, Sarah Elizabeth unpaid Personal Leave of Absence effective for the 2016-2017 contract year. Sarah plans to return for the 2017-2018 contract year. Fox, April L. unpaid Personal Leave of Absence effective for the 2016-2017 contract year. April plans to return for the 2017-2018 contract year.
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 36 SUPPORT STAFF It is recommended that the Board of Education approve the Support Staff Leave of Absence as listed below: Osbun, Linda unpaid Personal Leave effective December 29, 2015 through June 30, 2016. Linda plans to return to work on July 1, 2016. Rutherford, Virginia unpaid Personal Leave effective January 16, 2016 through June 30, 2016. RESIGNATIONS SUPPORT STAFF It is recommended that the Board of Education accept the Support Staff resignations as listed below: Black, Lucy Ann resignation as Head Cleaner at the High School effective February 14, 2016. Mercier, Anne resignation as a Cleaner at Lear North effective January 31, 2016. Rivera, Dolores resignation for the purpose of retirement as a Paraprofessional, Auxiliary/Bus Aide effective February 1, 2016. CERTIFIED SUBSTITUTE It is recommended that the Board of Education accept the Certified Substitute resignation listed below: Petras, Jennifer effective January 22, 2016 SUPPORT STAFF SUBSTITUTES It is recommended that the Board of Education accept the Support Staff Substitute resignations listed below: Hainaj, Neritan effective January 25, 2016 Wuorinen, Erika effective February 12, 2016 REIMBURSEMENTS IN-LIEU-OF TRANSPORTATION It is recommended that the Board of Education adopt the following resolution: WHEREAS the student(s) identified below have been determined to be residents of this school district, and eligible for transportation services; and WHEREAS after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these student(s) to their selected school(s); and WHEREAS the following factors as identified in Revised Code 3327.02 have been considered: 1. The time and distance required to provide the transportation; 2. The number of pupils to be transported;
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 37 3. The cost of providing transportation in terms of equipment, maintenance, personnel and administration; 4. Whether similar or equivalent service is provided to other pupils eligible for transportation; 5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules; 6. Whether other reimbursable types of transportation are available; and WHEREAS the option of offering payment in-lieu- of transportation is provided in Ohio Revised Code: Therefore, be it RESOLVED that North Ridgeville City Schools Board of Education hereby approves the declaration that it is impractical to transport the students identified herein and offers payment in-lieu-of transportation to the parent(s)/guardian(s) of the students named listed below: (1) Holy Trinity School 2610 Nagel Rd. Avon, OH 44011 IRN 057133 Parent/Guardian, number of students [1] Mr. & Mrs. E. Campbell, two students [2] Mrs. V. Willis, one student (2) Summit Academy 2140 E. 36 th St. Lorain, OH 44055 IRN 133322 Parent/Guardian, number of students [1] Mr. & Mrs. M. Vicha, two students (3) Westside Christian Academy 23096 Center Ridge Road Westlake, OH 44145 IRN 013209 Parent/Guardian, number of students [1] Mrs. L. Billy, two students RE-ASSIGNMENT OF EQUIPMENT It is recommended that the Board of Education reassign the following obsolete/unusable equipment to an idle capacity. The equipment will be used for spare parts, may be resold, or removed for disposal. Tag Item 09092 Computer Department of Pupil Services Not Usable 09239 Computer Middle School
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 38 Not Usable 09448 Computer Lear North Not Usable Moved by Mrs. McCarthy, seconded by Mrs. Timura, that the Board of Education accept the Consent Agenda as presented above. ROLL CALL: Mrs. McCarthy, yes; Mrs. Timura, yes; Mrs. Saxon, yes; Mr. Vacha, yes. Motion EMPLOYMENT Resolution #16:2-47 SUPPORT STAFF It is recommended that the Board of Education approve the Support Staff appointments as listed below: Black, Lucy Ann as a six (6) hour Cleaner at Lear North Elementary effective February 15, 2016 for the 2015-2016 contract year. Compensation will be at Level B, Step 17 of the Board approved salary schedule. THIS IS A REPLACEMENT POSITION. Blaser, Lawrence Michael as a four (4) hour Bus Driver in the Transportation Department effective March 1, 2016 for the 2015-2106 contract year. Compensation will be at Level A, Step 1 of the Board approved salary schedule. There will be a 90-day probationary period. THIS IS A REPLACEMENT POSITION Mercier, Anne as a four (4) hour Paraprofessional, Auxiliary/Bus Aide in the Transportation Department effective February 1, 2016 for the 2015-2016 contract year. Compensation will be at Level B, Step 8 of the Board approved salary schedule. There will be a 90-day probationary period. THIS IS A REPLACEMENT POSITION. Moved by Mrs. Saxon, seconded by Mr. Vacha, that the Board of Education approve the Support Staff appointments as listed above. ROLL CALL: Mrs. Saxon, yes; Mr. Vacha, yes; Mrs. McCarthy, yes; Mrs. Timura, yes. Motion Resolution #16:2-48 AGREEMENT It is recommended that the Board of Education enter into contract agreement with the following: STEPS CENTER FOR EXCELLENCE IN AUTISM Contract agreement for services for the remainder of the 2015-2016 school year for a student who transferred from the Silver Lining Group to STEPS. Moved by Mrs. Timura, seconded by Mrs. McCarthy, that the Board of Education approve the agreement for services as presented above. ROLL CALL: Mrs. Timura, yes; Mrs. McCarthy, yes; Mrs. Saxon, yes; Mr. Vacha, yes. Motion Resolution #16:2-49 2016-2017 SCHOOL CALENDAR It is recommended that the Board of Education approve the 2016-2017 School Calendar. (Exhibit #1) Moved by Mrs. Saxon, seconded by Mrs. Timura, that the Board of Education approve the 2016-2017 School Calendar as listed above.
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 39 ROLL CALL: Mrs. Saxon, yes; Mrs. Timura, yes; Mrs. McCarthy, yes; Mr. Vacha, yes. Motion Resolution #16:2-50 2017-2018 SCHOOL CALENDAR It is recommended that the Board of Education approve the 2017-2018 School Calendar. (Exhibit #2) Moved by Mrs. Timura, seconded by Mrs. Saxon, that the Board of Education approve the 2017-2018 School Calendar as listed above. ROLL CALL: Mrs. Timura, yes; Mrs. Saxon, yes; Mrs. McCarthy, yes; Mr. Vacha, yes. Motion Resolution #16:2-51 RESOLUTION AUTHORIZING THE SETTLEMENT OF LORAIN COUNTY COURT OF COMMON PLEAS NO. 16 CV 188493 AND ACCEPTANCE OF EMPLOYEEE RESIGNATION It is recommended that the Board of Education Adopt the following Resolution: Be it resolved that the Superintendent is authorized and directed on behalf of the Board of Education to execute a Settlement Agreement and Release of claims with Joan Markusic upon such terms as have been negotiated by counsel for the parties. Be it further resolved that the Superintendent is authorized to accept the resignation of Ms. Markusic effective January 31, 2016 following execution of said Settlement Agreement and Release and upon satisfaction of the terms set forth therein. Moved by Mr. Vacha, seconded by Mrs. McCarthy, that the Board of Education adopt the Resolution as presented above. ROLL CALL: Mr. Vacha, yes; Mrs. McCarthy, yes; Mrs. Timura, yes; Mrs. Saxon, yes. Motion TREASURER S REPORT Resolution #16:2-52 FINANCIAL REPORT & REPORT OF INTEREST AND INVESTMENTS It is recommended that the Board of Education approve the Financial Report and Report of Interest and Investments for January 2016. Moved by Mrs. McCarthy, seconded by Mr. Vacha, that the Board of Education approve the Financial Report and Report of Interest and Investments for January 2016. ROLL CALL: Mrs. McCarthy, yes; Mr. Vacha, yes; Mrs. Saxon, yes; Mrs. Timura, yes. Motion Resolution #16:2-53 THE HUNTINGTON NATIONAL BANK DEPOSITORY AGREEMENT It is recommended that the Board of Education approve the depository agreement between North Ridgeville City Schools and The Huntington National Bank. (Exhibit #3) Moved by Mr. Vacha, seconded by Mrs. Timura, that the Board of Education approve The Huntington National Bank Depository Agreement as listed above ROLL CALL: Mr. Vacha, yes; Mrs. Timura, yes; Mrs. McCarthy, yes; Mrs. Saxon, yes. Motion
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 40 Resolution #16:2-54 RESOLUTION TO AUTHORIZE THE TREASURER OF NORTH RIDGEVILLE CITY SCHOOLS It is recommended that the Board of Education adopt the Resolution to authorize the Treasurer to solicit bids for the aggregation of purchases of supplies, materials and services in order to reduce costs and increase efficiencies throughout the North Ridgeville City School District. Moved by Mrs. Saxon, seconded by Mr. Vacha, that the Board of Education adopt the Resolution as presented above ROLL CALL: Mrs. Saxon, yes; Mr. Vacha, yes; Mrs. McCarthy, yes; Mrs. Timura, yes. Motion ADDITIONAL BUSINESS None. ANNOUNCEMENTS None. HEARING OF PUBLIC ON NEW ITEMS Ms. Joan Markusic spoke asking if the district would have the funds to operate the new facilities. She also spoke to the School Board regarding their willingness to provide wage increases to support staff, who provide a number of services to the district. Resolution #16:2-55 ADJOURN TO EXECUTIVE SESSION AT 6:59 P.M. It is recommended that the Board of Education enter in Executive Session to discuss personnel issues. Moved by Mrs. Saxon, seconded by Mrs. Timura, that the Board of Education enter into Executive Session. ROLL CALL: Mrs. Saxon, yes; Mrs. Timura, yes; Mrs. McCarthy, yes; Mr. Vacha, yes. Motion The regular meeting reconvened at 10:51p.m.
NORTH RIDGEVILLE BOARD OF EDUCATION PAGE 41 Resolution #16:2-56 ADJOURN It is recommended that the Board of Education adjourn this Regular Meeting with no action to follow. Moved by Mrs. McCarthy, seconded by Mrs. Timura, that the Board of Education adjourn this Regular Meeting with no action to follow. ROLL CALL: Mrs. McCarthy, yes; Mrs. Timura, yes; Mrs. Saxon, yes; Mr. Vacha, yes. Motion This Regular Meeting adjourned at 10:51 p.m. Frank Vacha, President Michael Verlingo, Treasurer Date
RIDGEVILLE BOARD OF EDUCATION Exhibit #1
RIDGEVILLE BOARD OF EDUCATION Exhibit #2
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 Regular Meeting - February 16, 2016 EXHIBIT It 3 DEPOSITORY AGREEMENT THIS DEPOSITORY AGREEMENT, dated as of February 16, 20l6 (Depository Agreement"), is entered into by North Ridgeville City Schools ("School") (herein referred to as the ("School"), and The Huntington National Bank, a national banking association, as depository hereunder ("Depository"). BACKGROUND A. The Depository is to establish an account (the Depository Account) into which the money and or securities are provided by North Ridgeville City Schools or their broker B. North Ridgeville City Schools agrees to appoint The Huntington National Bank as the Depository and The Huntington National Bank is willing to act as Depository hereunder in accordance with the terms and conditions of this Depository Agreement. In order to establish the Depository, the parties hereto have entered into this Depository Agreement. STATEMENT OF AGREEMENT NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. the parties hereto, for themselves. their successors and assigns, hereby agree to the foregoing and as follows: l. Definitions. The following terms shall have the following meanings when used herein: a. "Written Direction" shall mean a written notification, signed by an Authorized Signer of the North Ridgeville Schools. Each Written Direction shall include a ce1tification by Authorized Signer that the instructions in the notification are being made pursuant to this Depository Agreement. b. "Depository Funds' shall mean the cash and assets deposited by North Ridgeville City Schools or their broker with Depository pursuant to this Agreement, together with any interest and other income thereon, into the Depository Account. c. ''Authorized Signer(s)" shall mean the individuals listed with signatures in this agreement, authorized to send Written Instructions to the Depository. 2. Appointment of and Acceptance by Depository North Ridgeville City Schools hereby appoints The Huntington National Bank to serve as the Depository hereunder. Depository hereby accepts such appointment and, upon receipt by wire transfer of the Depository Funds in accordance with Section 3 below, agrees to hold, invest and disburse the Depository Funds in accordance with this Depository Agreement. The Huntington National Bank ABA 044000024 Acct. 01891662889 Attn: Trust Department Ref: Corporate Trust/Cincinnati FBO: North Ridgeville City Schools Custody
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 Any and all income earned on the Depository Funds shall accrue to and become part of the Depository Funds. 4. Disbursement of Depository Funds. The Depository shall disburse Depository Funds, at any time and from time to time, in accordance with the Written Directions from an Authorized Signer. All written communications from School shall be sent by electronic mail or by ordinary mail addressed to Depository at the notice address. The Depository may rely upon instructions from the School communicated by electronic means, or in writing (including e-mails and facsimiles). 5. Investment of Funds. Depository is directed to invest the Depository Funds as Instructed by broker dealer identified in Exhibit C attached hereto. Depository \Viii not purchase securities without having good funds in hand. 6. Resignation and Removal of Depository. Depository may resign from the performance of its duties hereunder at any time by giving sixty (60) days prior written notice to North Ridgeville City Schools or may be removed, with or without cause, by furnishing Written Direction to Depository, at any time by the giving of thirty (60) days prior written notice to Depository. Such resignation or removal shall take effect upon the appointment of a successor Depository as provided herein. Upon any such notice of resignation or removal North Ridgeville City Schools shall appoint a successor Depository hereunder. Upon the acceptance in writing of any appointment as Depository hereunder by a successor Depository, such successor Depository shall thereupon succeed to and become vested with all the rights, powers. privileges and duties of the retiring Depository. and the retiring Depository shall he discharged from its duties and obligations under this Depository Agreement. The retiring Depository shall transmit all records pertaining to the Depository funds and shall pay all Depository Funds to the successor Depository, after making copies of such records as the retiring Depository deems advisable and after deduction by and payment to the retiring Depository (after written notice to North Ridgeville City Schools) of all fees and expenses incurred by or expected to be incurred by the retiring Depository in connection with the performance of its duties and the exercise of its rights hereunder 7. Liability of Depositor (a) The duties and obligations of the Depository shall be determined by the express provisions of this Depository Agreement and no implied duties or obligations shall be inferred or otherwise imposed upon or against the Depository, and the Depository shall not be liable except for the performance of such duties and obligations as are specifically set out in this Depository Agreement. This Depository Agreement shall be deemed to create only an agency relationship between the parties hereto. (b) North Ridgeville City Schools agrees to reimburse the Depository for any and all reasonable expenses which it may have at any time incurred in connection with this Depository Agreement, and shall indemnify and save the Depository harmless from any claims, liabilities, judgments, attorney's fees, court costs and all other expenses of every kind and nature which may at any time be incurred by reason of its acceptance of, and its performance under, this Depository Agreement except for Depository's willful misconduct or gross negligence subject to appropriation by the Board of Education.
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 8. Fees and Expenses of Depository (a) North Ridgeville City Schools, shall compensate Depository for its services hereunder in accordance with Exhibit B attached hereto and, in addition, shall reimburse Depository for all of its reasonable out-of-pocket expenses incurred in performing its obligations under this Depository Agreement, including travel expenses, telephone and facsimile transmission costs, postage (including express mail and overnight delivery charges), copying charges and the like. (b) Depository is authorized to, and may, disburse to itself from the Depository Funds, from time to time, the amount of any compensation and reimbursement of out-of-pocket expenses due and payable hereunder. Such compensation and reimbursement may be directly disbursed by the Depository to itself from the Depository Funds on a monthly, quarterly, semi-annual or annual basis, thirty (30) days after giving written notice, consisting of an itemization of compensation earned and out ofpocket expenses incurred, and copies of invoices, to North Ridgeville City Schools. 9. Reports and Accounting. Depository will provide monthly reports to North Ridgeville City Schools reflecting income and disbursement activity on the Escrow Fund for the period and year to date. The Depository shall further issue a Final Report and Accounting which will summarize the income, expenses, and disbursements associated with the administration of the account. I 0. Consent to Jurisdiction and Venue. In the event that any party hereto commences a lawsuit or other proceeding relating to or arising from this Depository Agreement, the parties hereto agree that the proper court in Hamilton County, Ohio, shall have the sole and exclusive jurisdiction over any such proceedings. Such Court shall have propervenue for any such lawsuit or judicial proceeding and the parties hereto waive any objection to such venue. The parties hereto consent to and agree to submit to the jurisdiction of such Court and agree to accept service of process to vest personal jurisdiction over them in such Court. I 1. Notices. All notices and other communications hereunder shall be in writing and shall be deemed to have been validly served. given or delivered five (5) days after deposit in the United States mails. by ce11ified mail with return receipt requested and postage prepaid, when delivered personally. one (I) day after delivery to any overnight courier, or when transmitted by facsimile transmission facilities. and addressed to the party to be notified as follows: If to N01th Ridgeville City Schools Michael Verlingo, Treasurer 5490 Mills Creek Lane North Ridgeville, OH 44039 If to Depository at: The Huntington National Bank Corporate Trust Department Rookwood Tower Suite 350
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 3805 Edwards Road Cincinnati, Ohio 45209 (513) 366-3089 or to such other address as each party may designate for itself by like notice. 12. Amendment or Waiver. This Depository Agreement may be changed, waived, discharged or terminated only by a writing signed by and Authorized Signor or the Schools and Depository. No delay or omission by any party in exercising any right with respect hereto shall operate as a waiver. A waiver on any one occasion shall not be construed as a bar to, or waiver of, any right or remedy on any future occasion. 13. Severability. To the extent any provision of this Depository Agreement is prohibited by or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Depository Agreement. 14. Governing Law. This Depository Agreement shall be construed and interpreted in accordance with the laws of the State of Ohio without giving effect to the conflict of laws principles thereof. 15. Entire Agreement. This Depository Agreement constitutes the entire agreement between the parties relating to the holding, investment and disbursement of the Depository Funds and sets forth in their entirety the obligations and duties of Depository with respect to the Depository Funds. 16. Binding Effect. All of the terms of this Depository Agreement, as amended from time to time, shall be binding upon, inure to the benefit of and be enforceable by the parties and their respective heirs, successors and assigns. 17. Execution in Counterparts. This Depository Agreement and any written direction may be executed in two or more counterparts, which when so executed shall constitute one and the same agreement or direction. 18. Dealings. Nothing herein shall preclude the Depository from acting in any other capacity for any party, person or entity referenced herein. 19. Authorized Signers. Shall be the below individuals who have been authorized by the School to sign on behalf of this Agreement. Michael Verlingo, CPA, Treasurer, Authorized Signer James E. Powell, Ed. D., Supt., Authorized Signer
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 IN WITNESS WHEREOF. the parties hereto have caused this Depository Agreement to be executed under seal as of the date first above written. North Ridgeville City Schools By: 2/16/2016 Authorized Signer Michael Verlingo, CPA Title: Treasurer RESOLUTION NUMBER: THE HUNTINGTON NATIONAL BANK, as Depository By: Title:
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 EXHIBIT A WRITTEN DIRECTION In accordance with the Depository Agreement, dated. direct The Huntington National Bank as the Depository to take the following action with respect to the Depository Funds. The Depository shall DATED North Ridgeville City Schools By: Title: Treasurer
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 EXHIBIT B Schedule of Fees and Expenses Annual Administration Fee: 1 bp of the assets held on the anniversary date of the opening of the account with a Minimum of $500 annually.
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 EXHIBIT C The Huntington National Bank 3805 Edwards Road Rookwood Tower Suite 350 Attn: Corporate Trust Cincinnati, OH 45209 Re: Trading Confirmation Account Number(s): Dear Sir/Madam: The undersigned has been appointed Broker/Dealer with respect to assets of those accounts referenced above for which you act as Depository. Under the terms of the arrangement whereby you act as such Depository, you are required to act in accordance with our written instructions regarding investment of such assets, unless a different method of instruction is agreed upon by us. We have agreed to use an institutional delivery system which will provide us with electronic broker trade confirmations of securities and/or financial transactions that we have entered into on behalf of those accounts referenced above. After comparing our trade data with each confirmation, we shall affirm to an institutional delivery system. as soon after receipt of the confirmation as possible, but no later than trade date plus one ( 12 noon Eastern time on trade date plus two for cancellations and corrections only), through an acknowledgment procedure acceptable to an institutional delivery system, all trades whose confim1ations accurately reflect the trades in which we have entered into, such affirmations constituting our deliver and/or receive instructions. Alternatively, we may choose to use the matching facilities of an institutional delivery system, which will effect an automatic comparison of our institutional instructions with the broker trade confirmations. All trades whose confirmations accurately match the trades we have entered into, as evidenced by our institutional instructions, or fall within the tolerance parameters we have set in the institutional delivery systems standing instructions database, shall be affirmed, such matched affirmations constituting our delivery and/or receive instructions. Upon receipt of our affirmations through the said acknowledgement or matching procedures, an institutional delivery system shall send, deliver and/or receive instructions to you in forma of an affirmed or matched confirmation. In the event an institutional delivery system broker trade confirmation does not accurately reflect the transaction in question, we shall not affirm, nor will the institutional delivery system match, the transaction in question and the institutional delivery system shall not send you our deliver and/or receive instructions. Accordingly, this letter is to confirm our understanding and agreement with you that you are authorized to act in accordance with, and shall be entitled to rely on, and be protected in acting on those deliver and/or receive instructions received by you as affirmed confirmation or matched affirmed confirmations through an institutional delivery system that contain one of the above-referenced bank account numbers in the defined "agent internal account number" field, to the same extent as if the information contained in such instructions was given in written form, signed by us. In the event that an institutional delivery system for any reason does not furnish you an affirmed or matching affirmed confirmation, we shall provide you with instructions in written form as to trades that said confirmation would otherwise have contained. This letter will constitute
RIDGEVILLE BOARD OF EDUCATION Exhibit #3 written instructions to you in accordance with the terms of the arrangements referenced in the first paragraph above. This agreement shall not preclude our use of written instructions for security transactions and/or other matters when we deem them necessary or advisable. You are authorized to act in accordance with, and shall be entitled to rely on, and be protected in acting on such written instructions. However, in the event a broker trade confirmation is affirned or an institutional instruction is matched affirmed by the institutional delivery system, said affirmation shall take precedent over the written authorization received for that trade. This agreement shall become effective with the transactions entered into by us on (Trade Date). If the foregoing is acceptable to you, please execute and return a copy of this letter agreement, upon which it will become effective. This agreement may be canceled by either party upon written notice to the other party. Broker/Dealer