MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma July 9, 2018 The Union Board of Education met in regular session on Monday, July 9, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2017 as required by Title 25, Oklahoma Statutes, 301-314. The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:06 p.m. by Ken Kinnear, vice-president. The flag salute was led by Mr. Kinnear. Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, and Ms. Stacey Roemerman. Mr. Jeff Bennett Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Chief Communications Officer Chris Payne, Senior Executive Director of Teaching and Learning Sandi Calvin, Executive Director of Secondary Education John Federline, Executive Director of Elementary Education Theresa Kiger, Senior Executive Director of Federal Programs Jackie White, Executive Director of Human Resources Jay Loegering, Executive Director of Instructional Technology Gart Morris, Director of Purchasing & Supply Management David Young, Director of Construction Fred Isaacs, and others. Ms. Roemerman moved the Board approve the agenda as posted. Ms. McAdams seconded Mr. Kinnear noted there would be separate votes on items A-3, June 28, 2018, minutes; A-4, July 5, 2018, minutes; and item T, Renewal of Maintenance Agreement with Oklahoma Copier Solutions. Ms. Ford moved for approval of items on the consent agenda as follows: Minutes of the June 11, 2018, regular Board Meeting and Minutes of the June 26, 2018, Special Board Meeting; Request for out-of-state travel from: Matt McCready to attend the Conn-Selmer Music Administrator's VIP program in Elkhart, Indiana, Board Minutes 7-9-2018 1 Consent Agenda Attachment A
Board Minutes 7-9-2018 2 September 16-18, 2018, with all expenses for the trip paid by Conn-Selmer; UMAC Facilities Use and License Agreements, and authorize Facilities Coordinator Whitney Rose as the Superintendent s designee to sign the agreements; Advertising Agreements with the Union Football Booster Club and Tulsa Teachers Credit Union and authorize the Superintendent or designee to execute the agreements; Contract for Services with the Union Aquatics Booster Club (UABC) for the 2018-2019 school year for game workers for Union athletic events, and authorize the Superintendent or designee to execute the agreement; Contract with The Greater Tulsa Officials Association to assign officials for the 2018 varsity football games, and authorize the Director of Athletics to execute the agreement; Athletic participation Agreement with MidFirst Bank and Jenks Public Schools for the 2018 Backyard Bowl and authorize the Director of Athletics to sign the agreement; Subscription Agreement with Perry Weather Consulting, Inc., for a 13-month subscription for Pocket Perry Gold weather service in the amount of $3,238.00 from the Athletics Bond Fund, and authorize the Director of Athletics to sign the agreement; Master Memorandum of Understanding with Oklahoma Caring Foundation, and authorize the Superintendent or designee to sign the agreement; Master Memorandum of Understanding with the Tulsa County OSU Cooperative Extension Service, and authorize the Superintendent or designee to sign the agreement; Participating addenda for Global Gardens for the 6 th /7 th Grade and the High School, and authorize the Superintendent or designee to sign the addenda; Contract with Junior Achievement of Oklahoma, Inc., for the JA BizTown Program in the approximate amount of $30,000.00 from the general fund, and authorize the Superintendent or designee to execute the agreement; Contract with Benchmark Education to provide professional development for EL Lead Teachers, in the amount of $2,800.00 from the OSRCL grant funds, and authorize the Superintendent or designee to execute the agreement; Contract with Debra Honegger to provide professional development for Boevers, Clark, McAuliffe, Ochoa, and Rosa Parks teachers in the amount of $4,325.00 from Oklahoma Striving Readers Comprehensive Literacy (OSRCL) grant funds and authorize the Superintendent or designee to execute the agreement;
Board Minutes 7-9-2018 3 Agreement with the Children s Aid Society Carrera Program for use of the Carrera Management Information System ( CMIS ) in an amount not to exceed $7,500.00 from the REACH program grant funds, and authorize the Superintendent or designee to execute the agreement; Facility Use and License Agreements with Asbury United Methodist Church Annex, Broken Arrow Public Schools, Coweta Public Library; Tulsa County Board of Commissioners on behalf of the Tulsa County Sheriff s Office for David L. Moss Criminal Justice Facility; Eastwood Baptist Church, First Christian Church of Langley, Goodwill Industries, Neighbors Along the Line, Rogers State University in Claremore, Skiatook Public Schools, St. Matthews United Methodist Church, South Tulsa Community House, Tulsa Community College, The Salvation Army, Tulsa Dream Center; Tulsa Reentry One- Stop, Community Service Council; Tulsa Technology Center (Lemley & Peoria campuses), Whirlpool Corporation, Workforce Muskogee, Workforce Pryor, Workforce Tulsa, and Youth Services to provide ABE classes for the 2018-2019 school year, and authorize the Superintendent or designee to execute the agreements; Facility Use and License Agreements with Bacone College and South Tulsa Community House to provide ABE/TANF classes for the 2018-2019 school year, in the total amount of $9,600.00 from the general fund, and authorize the Superintendent or designee to execute the agreements; Agreement with Midwest Dairy to provide a grant of $5000.00 to purchase a coffee/espresso machine for the 9 th Grade Center and authorize Director of Child Nutrition Lisa Griffin and 9th Grade Principal Kenny Moore to sign the agreement; Agreement with Imperial, LLC, for the district s snack machine service, and authorize the Superintendent or designee to execute the agreement; Renewal of the maintenance agreement with Preferred Business Systems for Ochoa and the ESC and authorize the Superintendent or designee to sign the agreement; Renewal of the agreement with Natural Evolution, Inc., for the recycling and disposal of electronic equipment and authorize the Superintendent or designee to sign the agreement; Student transportation contract with Tulsa Technology Center and authorize the Superintendent or designee to sign the agreement; Memorandum of Understanding with CAP Tulsa for Operation of the Rosa Parks Early Childhood Education Center and authorize the Superintendent or designee to sign the agreement;
Board Minutes 7-9-2018 4 Ratification of contracts, agreements, and memoranda of understanding for the 2018-2019 fiscal year approved during 2017-2018; Resignations and terminations of certified and/or support staff for the 2017-2018 and 2018-2019 school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the 2017-2018 and 2018-2019 school years; Payment of the State-required, State-funded stipend for special education and alternative education teachers; Donation of laptop computers and related equipment valued at $3,600.00 from Community Service Council for the REACH program; Declaration of equipment as surplus and authorize disposal of same through donation, Natural Evolution, Inc., or surplus auction; Change order #2 in the amount of $2,486.00 and change order #3 in the amount of $9,614.00 to Construction Enterprises, Inc., for the Darnaby HVAC Replacement project; Change order #4 in the amount of $13,633.00 to Keith Construction Company, LLC, for the Operations Freezer/Cooler Project; Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims #21806711 through #21806955 totaling $8,423,726.81 and the release of payroll encumbrances for payment totaling $17,835,533.20. Ms. McAdams seconded Ms. Roemerman moved for approval of the minutes of the June 28, 2018, special meeting. Ms. Ford seconded Vote: Motion carried. Mr. Kinnear aye; Ms. McAdams abstain; Ms. Ford aye; Ms. Roemerman aye. Ms. McAdams moved for approval of the minutes of the July 5, 2018, special meeting. Ms. Ford seconded Vote: Motion carried. Mr. Kinnear aye; Ms. McAdams aye; Ms. Ford aye; Ms. Roemerman abstain. Ms. Roemerman moved for approval for the renewal of the maintenance agreement with Oklahoma Copier Solutions and
authorize the Superintendent or designee to sign the agreement. Ms. Ford seconded Vote: Mr. Kinnear aye; Ms. McAdams aye; Ms. Ford aye; Ms. Roemerman aye. Motion carried. USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA None UCTA President Deena Churchill thanked Dr. Hartzler and the Board of Education for the 5% stipend and the district raises, stating that this will help certified staff alleviate financial stress and be more effective teachers. None None PURCHASE OF IPADS & CASES FOR ELEMENTARY SCHOOLS PURCHASE OF RENAISSANCE LEARNING SOFTWARE FAMILY AND CHILDREN S SERVICES AGREEMENT. BUSINESS AGENDA Mr. Morris recommended the Board approve the purchase of two hundred and forty (240) ipads and cases from Apple for Jefferson, Jarman, Andersen, Cedar Ridge, and Darnaby in the amount of $78,948.00 from bond funds. Ms. Roemerman moved for approval. Ms. McAdams seconded Mr. Morris recommended the Board approve the purchase of a two-year subscription of Renaissance Learning software for secondary schools in the amount of $75,029.96, from bond funds. Ms. McAdams moved for approval. Ms. Ford seconded the Ms. Kiger recommended the Board approve the Family and Children s Services agreement as well as the F&CS budget amount for Rosa Parks Early Childhood Education Center in the amount of $70,649.00 from the CAP budget. Board Minutes 7-9-2018 5
Ms. Ford moved for approval. Ms. Roemerman seconded the ASSOCIATE DIRECTOR OF SPECIAL SERVICES ASSISTANT PRINCIPALS ASSISTANT PRINCIPAL INTERNS Mr. Loegering recommended the Board approve Cathy Damen as Associate Director of Special Services effective July 1, 2018, with a salary on the Administrative Salary Schedule at the appropriate grade and step for years of experience for a 12- month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend and 25 days of vacation. Ms. McAdams moved for approval. Ms. Roemerman seconded Mr. Loegering recommended the Board approve Marco Herrera as Assistant Principal for Ellen Ochoa Elementary effective July 1, 2018, with a salary on the Administrative Salary Schedule at the appropriate grade and step for years of experience for a 12-month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend and 20 days of vacation. Mr. Loegering recommended the Board approve James Cooper as Assistant Principal for 10 th Grade at Union High School effective July 1, 2018, with a salary on the Administrative Salary Schedule at the appropriate grade and step for years of experience for a 12-month contract, plus paid teacher retirement of seven percent (7%); paid health, dental, and disability insurance; paid life insurance policy of $80,000.00, 6% on-call stipend and 20 days of vacation. Ms. Roemerman moved for approval. Ms. McAdams seconded the motion; Mr. Loegering recommended the Board approve the following Assistant Principal Interns with a salary based on the appropriate grade and step for their teaching experience for a twelve-month calendar year and a 6% on-call stipend: Kristina Brawley Clark Elementary Dr. Leedy Smith Grove Elementary Rebecca King Rosa Parks Elementary Crystal Soltow 6 th Grade Center Kevin Brannon 9 th Grade Center Board Minutes 7-9-2018 6
PURCHASE OF IMAGING SOFTWARE PURCHASE OF NEW PHONE SYSTEM PURCHASE OF DISTRICT FIREWALL REPLACEMENT ELEVATOR LIFT REPLACEMENT DAIRY, SNACKS, CHEMICALS Ms. Ford moved for approval of all. Ms. McAdams seconded Mr. Morris recommended the Board approve the purchase of SmartDeploy imaging software from Prowess Consulting in the amount of $100,800.00 from bond funds. Ms. Roemerman moved for approval. Ms. Ford seconded the Mr. Morris recommended the Board approve the purchase of a new phone system for Boevers, Jefferson, and the Union STEM building from Beasley Technology in the amount of $59,019.75 from bond funds. Ms. Ford moved for approval. Ms. McAdams seconded the Mr. Morris recommended the Board approve the purchase of a complete firewall solution from Twotrees Technologies in the amount of $87,562.00, from bond funds. Ms. Roemerman moved for approval. Ms. McAdams seconded Mr. Isaacs recommended the Board accept the bid for the UMAC Elevator Lift Jack Replacement and award the contract to KONE Inc., in the amount of $84,250.00 from bond funds. Ms. Roemerman moved for approval. Ms. Ford seconded the Mr. Young recommended the Board accept the bids and award the bids for snacks to US Foodservice in the amount of $75,000.00; dairy to Oak Farms/Dean Foods in the total amount of $600,000.00; and chemicals to Auto Chlor Services, LLC in the amount of $35,000.00 and Ecolab, Inc., in the amount of $10,000.00. Ms. McAdams moved for approval. Ms. Roemerman seconded Board Minutes 7-9-2018 7
AGREEMENT WITH FORECAST5 ANALYTICS UCTA AND ADMISTRATIVE SALARY SCHEDULES NEW BUSINESS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION All voted aye motion carried Dr. Williams recommended the Board approve the Terms of Service Agreement with Forecast5 Analytics and approve the Customer Agreement for a twenty-four month license for 5Maps, 5Sight, and 5Cast in the amount of $52,384.40 from bond funds. Ms. McAdams moved for approval. Ms. Ford seconded the All voted aye motion carried Dr. Williams recommended the Board ratify changes to the teacher salary schedule with the Union Classroom Teachers Association for the 2018-19 fiscal year, and approve revisions to the Administrative salary schedule for 2018-19. Mr. McAdams moved for approval. Ms. Roemerman seconded All voted aye motion carried None None Ms. Roemerman moved that the Board adjourn to Executive Session to discuss contract renewals for the Superintendent and the Chief Financial Officer pursuant to Okla. Stat. tit. 25, Section 307 (B)(1). Ms. Ford seconded The Board adjourned to Executive Session at 7:37 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES CONTRACT RENEWALS FOR SUPERINTENDENT AND CHIEF FINANCIAL OFFICER Mr. Kinnear declared the Board had returned to Open Session at 8:55 p.m. During Executive Session, the Board discussed only contract renewals for the Superintendent and the Chief Financial Officer. No decisions were made and no action was taken. Ms. Ford moved to approve the contract renewals for the Superintendent and Chief Financial Officer for the 2018-2019 school year. Ms. McAdams seconded Board Minutes 7-9-2018 8
ADJOURNMENT Ms. Ford moved to adjourn the meeting. Ms. McAdams seconded The meeting adjourned at 8:56 p.m. Beverly Thummel, Board Secretary Board Minutes 7-9-2018 9
Regular Meeting Board of Education Union Public Schools Minutes of the July 9, 2018, regular meeting were approved by a majority vote of the Union Board of Education on August 13, 2018. Heather McAdams, Clerk Union Board of Education Board Minutes 7-9-2018 10