MINUTES OF THE REGULAR BOARD SESSION OF THE BOARD OF EDUCATION WOODLAND SCHOOL DISTRICT 50 Board of Education Office 1105 N. Hunt Club Road Gurnee, Il 60031 Thursday, November 16, 2017 Call to Order President, Carla Little called the regular session of the Board of Education of Woodland School District 50 to order to 6:07 PM. Roll Call/Quorum Present: Superintendent: Assoc. Superintendent: Assoc. Supt. of Education: Carla Little Joyce Mason Joe De Rosa Chris Schrantz Joy Swoboda Bob Leonard Lori Casey Move to enter Closed Session A motion was made by Joe De Rosa and seconded by to enter into closed session at 6:11 PM. Ayes: Joyce Mason,,,, Joe De Rosa, Carla Little Chris Schrantz (Chris joined by phone at 6:12 PM) Move to Return to Open Session A motion was made by Joyce Mason and seconded by to return to open session at 7:10 PM Ayes:,, Chris Schrantz (by phone),, Joe De Rosa, Carla Little, Joyce Mason Call to Order President Carla Little reconvened the open session at 7:11 PM Opening Ceremony Pledge of Allegiance RegMin 11/16/17 Page 1
Roll Call Members Present: Members Carla Little Joyce Mason Chris Schrantz Joe De Rosa Approval of Agenda A motion was made by Joe De Rosa and seconded by to approve the agenda as presented. Dr. Swoboda offered to consider acknowledging the State Cross Country Qualifying Team prior to the Tax Levy Hearing. A motion was made by Joe De Rosa and seconded by to acknowledge the State Cross Country Qualifying Team prior to the Tax Levy Hearing. Member Little offered to reconsider so the members of the audience could see what it was the Board of Education does. Member De Rosa withdrew the motion to consider acknowledging the State Cross County Qualifyling Team prior to the Tax Levy. Ayes:, Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason, Tax Levy Hearing Board President, Carla Little, opened the Tax Levy Hearing. Associate Superintendent Bob Leonard provided a presentation on the 2017 tax levy. Laura Watkins Reimer asked if the tax levy was affected by SB1 or SB851. Mr. Leonard responded that if the tax rate freezes there will no changes. A motion was made by Joe De Rosa and seconded by to adjourn the Tax Levy Hearing. Ayes:, Joe De Rosa, Carla Little, Joyce Mason,, Chris Schrantz Superintendent Report A. Student Recognition: State Cross Country Qualifying Team The Board of Education highlighted achievements and recognized seven girls and seven boys who qualified for the State Cross Country Meet held at Illinois State University in Normal, Il on October 14. Both the girls and boys teams placed 17 th of the 27 teams competing. RegMin 11/16/17 Page 2
Dr. Swoboda thanked the coaches for their passion and commitment to the children to make this happen. B. Board Recognition Award: Wildcat Wave The Board of Education recognized Mary Belcher, school bus driver for intervening to assist a student. She assisted the student safely on the bus and immediately reported the situation to an administrator. Mary was presented with a certificate of recognition and a gift card as a small token of the Board s appreciation. C. Recognition of Retiring Administrative Assistant and Board Recording Secretary Phyllis Martin On behalf of Dr. Swoboda and the Board of Education, Phyllis Martin was thanked and acknowledged for her 25 years of exemplary service to Woodland School District 50 s students, families, staff, administrators and many Boards of Education. The Board and Dr. Swoboda presented Mrs. Martin with an engraved vase and flowers as a token of their appreciation. Citizen Statements Sharon Anday, Union President and Middle School Teacher thanked Phyllis Martin for all that she has done for not only the Union but also for her personally. Consent Agenda A motion wsa made by and seconded by to approve the consent agenda as presented. On Roll Call the votes were: Ayes: Joe De Rosa, Carla Little, Joyce Mason,,, Chris Schrantz, The motion carried/ A. Approval of Resignations B. Approval of Employment C. Approval of Leaves of Absence D. Approval of Substitutes E. Acceptance of Donations F. Approval of Budget Transfers G. Approval of Amendment to Employment and Retirement Contract of the Assistant Superintendent of Special Education H. Approval of Board of Education Meeting Minutes: Special Meeting Minutes 10-18-17, Special Meeting Minutes 10-19-17, Governing Meeting Minutes 10-26-17 and Closed Meeting Minutes 10-26-17 I. Approval of Data and Assessment Management Software System: SchoolCity J. Approval on Performance Contract Amendment with Siemens K. The Board will take action on the Financial Reports and Treasurer Report for the month of October and Board Payable list for the month of November. Action Items A. Approval of Mission and Vision Statements A motion was made by and seconded by Joe De Rosa to approve the new mission statement as presented Woodland District 50 empowers our children to reach their potential by providing exceptional experiences that foster critical thinking in a nurturing learning community. On Roll Call the votes were: Ayes: Carla Little, Joyce Mason,,, Chris Schrantz,, Joe De Rosa RegMin 11/16/17 Page 3
A motion was made by and seconded Joe De Rosa to approve the new vision statement as presented Together, inspiring, tomorrow s creators, thinkers and leaders On Roll Call the votes were: Ayes: Joyce Mason,,, Chris Schrantz,, Joe De Rosa, Carla Little B. Approval of 2017 Tax Levy A motion was made by and seconded by Joe De Rosa to approve the 2017 Tax Levy Resolution and Certificate of Tax Levy for the year 2017. Ayes:,, Chris Schrantz,, Joe De Rosa,, Carla Little, Joyce Mason A motion was made by and seconded by Joe De Rosa to approve the Resolution to Levy 2017 Taxes for Certain Purposes. Ayes:, Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason, A motion was made by and seconded by Joe De Rosa to approve the Resolution to Levy Certain Special Education Taxes for Special Education District IMRF Purposes. Ayes: Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason,, Nine A motion was made by and seconded by Joe De Rosa to approve the Certificate Compliance with the Truth in Taxation Law. On Roll Call, the votes were Ayes:, Joe De Rosa, Carla Little, Joyce Mason,,, Chris Schrantz RegMin 11/16/17 Page 4
C. Approval of FY17 Audit A motion was made by and seconded by Joe De Rosa to approve the FY17 Audit Ayes: Joe De Rosa, Carla Little, Joyce Mason,,, Chris Schrantz, D. Approval of Resolution providing for the issue of General Obligation Limited Tax School Bonds of the District for the purposes of increasing the Working Cash Fund of the District and refunding certain outstanding obligations of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. A motion was made by Joe De Rosa and seconded by to approve the Resolution providing for the issue of General Obligation Limited Tax School Bonds of the District for the purposes of increasing the Working Cash Fund of the District and refunding certain outstanding obligations of the District, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. Ayes: Carla Little, Joyce Mason,,, Joe De Rosa, Chris Schrantz E. Approval of Resolution providing for the issue of General Obligation Refunding School Bonds of the District for the purpose of refunding certain outstanding obligations of the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. A motion was made by Joe De Rosa and seconded by for the Approval of Resolution providing for the issue of General Obligation Refunding School Bonds of the District for the purpose of refunding certain outstanding obligations of the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. Ayes: Joyce Mason,,, Joe De Rosa, Carla Little, Chris Schrantz F. Approval of Resolution authorizing and directing the execution of an Escrow Agreement in connection with the issue of General Obligation School Bonds of the District. A motion was made by Joe De Rosa and seconded by for the Approval of Resolution authorizing and directing the execution of an Escrow Agreement in connection with the issue of General Obligation School Bonds of the District. Ayes:, Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason RegMin 11/16/17 Page 5
G. Approval of the Resolution to adopt a disclosure policy of Community Consolidated School District Number 50, Lake County. A motion was made by Joe De Rosa and seconded by Joyce Mason to approve the Resolution to adopt a disclosure policy of Community Consolidated School District Number 50, Lake County. Ayes:, Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason, H. Approval of Intergovernmental Agreement between Woodland School and Gurnee Park District A motion was made by Joe DeRosa and seconded by to approve the Intergovernmental Agreement between Woodland School and Gurnee Park District as presented Ayes: Chris Schrantz,, Joe De Rosa, Carla Little, Joyce Mason,, Reports/Discussion Items A. FY17 Human Resource Department Annual Report Martha Gutierrez, Director of Human Resources, presented an overview of the Human Resources Department Annual Report provided in the Board packet. The report included restructuring of the Human Resources Department, provided statistics on staff retention and education levels and the ethnicity of both staff and students. Mrs. Gutierrez shared that two administrators were going to attend the National Association of Black Educators Conference in New Orleans on November 15-19. B. Presentation of 2017 Illinois School Report Cards including PARCC Achievement Data Dr. Steve Thomas, Assistant Superintendent of Teaching and Learning, presented on the 2017 Illinois School Report Card. Dr. Thomas shared that Woodland uses two standardized assessments, Partnership for the Assessment of Readiness for College and Careers (PARCC) and Measures of Academic Progress (MAP). Overall, Woodland had a greater percentage of students meeting or exceeding the Illinois average. The 2017 Illinois School Report Card can be found on the district website. C. Discussion of 2017 Illinois School Board Association Resolutions Report Dr. Little gave a brief overview of how the Resolution Committee works at the Joint Annual Conference. The Board was in agreement with of how the committee recommended to vote. D. Middle School Start Times Member De Rosa asked this item be placed on the agenda. Mr. De Rosa shared that The American Academy of Pediatrics recommends nine hours of sleep and questions whether our middle school students meet that recommendation with their start time being at 7:30. This will be a topic of discussion for the January 27 Special Board of Education meeting for the purpose of its Quarterly Learning Session as well as a discussion in strategic planning for the student well-being focus area of study. Board Improvement and Operations Discuss agenda topics for the Special Board of Education meeting (Quarterly Learning Session) on Saturday, January 27, 2018. Members of the Board discussed topics for the agenda for their January 27 RegMin 11/16/17 Page 6
Quarterly Learning Session meeting. Topics will include the next steps from when the Board met with IASB representative Barb Toney on May 11 and Middle School Start times. Status of Requests from Board Members/Recap/Future Board Items/Correspondence Correspondence to the Board There was one correspondence to the Board which required a response. The Board approved the draft response as written. Freedom of Information Act Request There was one FOIA request. Announcements and Board Committee Reports Gurnee Days announced the theme for Gurnee Days this year will be Gurnee Celebrates the Decades. SEDOL shared there was not a formal meeting last month. SEDOL is working through the process of hiring a new Superintendent and conducting interviews. There will be a recommendation at their January Board meeting. PTA announced that sales have increased at the book fairs and the committee is putting in good fund-raising efforts. The ROAR Run profited $3000 and the membership drive now has 626 members with 250 being staff. Policy The policy committee met and there were minor changes to the policies reviewed. These policies will be brought forward at the December governing meeting. Woodland Board of Education Recognition The Board Recognition Committee met and chose the November and December nominees. There was discussion of changing the recognition of all nominees to quarterly and having the Board representative recognize them at their schools with a small token of appreciation. There was also discussion of recognizing our volunteers in April. Citizen Statements There were none. Adjournment A motion was made by Joe De Rosa and seconded by Joyce Mason to adjourn the meeting at 9:20 PM. Ayes: Jenifer Haack, Joe De Rosa, Carla Little, Joyce Mason,, Chris Schrantz Approved by the Board of Education on December 19, 2017 Carla Little, President, Secretary RegMin 11/16/17 Page 7