Los Angeles World Airports November 13, 2012 The Honorable City Council of the City of Los Angeles City Hall, Room 395 Los Angeles, CA 90012 Subject: APPROVE THE FIRST AMENDMENT TO CONTRACT NO. DA-4463 WITH JACOBS ENGINEERING GROUP, INC. FOR CONSULTING SERVICES SUPPORTING THE FACILITIES MANAGEMENT INITIATIVE FOR LOS ANGELES WORLD AIRPORTS. LAX LAlOnta,.ill Vall Nuys City of Los Angere,. An~onioR. Villal'aigosa Mayor In accordance with Section 373 of the City Charter, the Board of Airport Commissioners transmits for your approval the First Amendment to Contract No. DAA463 between the City of Los Angeles and Jacobs Engineering Group, Inc. covering an extension of the term from three to six years and increasing the amount of $4,147,000 for a total amount not to exceed $9,137,000 for consulting services supporting the Facilities Management Initiative for Los Angeles World Airports. Board of AirpOJ1 Commissione,'s RECOMMENDA TlON FOR CITY COUNCIL Michael A. LaW$QIl President 1. APPROVE the First Amendment to Contract No. DA-4463 between the City of Los Angeles and Jacobs Engineering Group, Inc. Valeria C. Verasco Vice Presiclrmt Joseph A. Areclas Robert 0, Beyer Boyd Highl Ann M, Hollister fernanda fill, To"",,-G i I Gina Marie Ex.ecullve Lilldsey Dtr{!c:tor 2. CONCUR in the Board's action authorizing the Executive Director to execute the First Amendment to Contract No. DA-4463 between the City of Los Angeles and Jacobs Engineering Group, Inc. 3. FIND that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2(f) of the Los Angeles City CEQA Guidelines. The Board of Airport Commissioners, at their meeting held on October 15, 2012, by Resolution No. 24930 approved the First Amendment subject to the approval of your Honorable Body is attached. There is no impact on the General Fund. CONCLUSION Please return the attached First Amendment to the Department of Airports' Board Office after City Council approval and Certification of that approval. Sanda J..Miller - Secretary BOARD OF AIRPORT COMMISSIONERS cc: Trade, Commerce and Tourism Committee Council member LaBonge, E~file Councilmember Rosendahl, E-file Councilmember Buscaino, E-file CAO (Airport Analyst), E-file CLA (Airport Analyst), E-file City Clerk's Office, Ene. (one original and one copy)
os BOARD FilE NO. DA-4463A RESOLUTION NO. 24930 WHEREAS, on recommendation of Management, there was presented for approval, First Amendment to Contract No. DA-4463 with Jacobs Engineering Group, lnc. for consulting services supporting the Facilities Management Initiative at Los Angeles World Airports, in the amount of $4,147,000 for a total contract amount not to exceed $9,137,000, and increasing the term from three to six years; and lax lajontario Van NIIYs City of los Angeles Antonio Mayor R. Villaraigosa Board of Airport Commissioners Michael A. Lawson Presidont Valeila C. Velasco Vice Presl de nt lose ph A. Amdas Robert D. Beyel Boyd Hight.~nn M. Hollister Fernando G ina Marie Executive M. Torres-Gil Lindsey Director WHEREAS, with the assistance of Jacobs, the Facilities Management Group (FMG), and Los Angeles World Airports (LAWA) have completed the business management tools which are the foundation for a comprehensive facilities management program. These include: e LAWA's first Facilities Management (FM) Handbook, an integrated set of management policies and procedures e FM specifications added into LAWA's Design and Construction Handbook e System requirements to guide implementation of new facilities management software e Asset data collected for critical facilities and equipment in the Central Terminal Area @I Operating cost savings opportunities in existing facilities $ Metrics to measure on-going performance; and WHEREAS, the next step is to implement the business tools into daily operations and measure FMG's performance. Jacobs has played a critical role in developing these tools, and they play a key role in the initial implementation. The core services for the First Amendment are: III Establish, staff and operate a FM Center to plan, schedule, execute, analyze and record all maintenance @I Support bringing new facilities, Bradley West and the Central Utility Plant, into full operation and maintenance @ Support the implementation of the facilities management software tool and define business requirements for extending the software too! to include inventory management " Maintain facility and equipment data, including Van Nuys Airport; and WHEREAS, significant capital investment in new facilities and equipment has already been approved. This First Amendment provides continuity and the necessary expertise from Jacobs to assure these investments are protected and maintained at the appropriate service levels; and. WHEREAS, individual task orders will be issued for specific scope of work, budget, and schedule, in accordance with the requirements set forth and agreed to in the contract. The First Amendment will include minor administrative clarifications (e.q. key staff, notices, and new bidder contribution requirements); and WHEREAS, funding for the First Amendment is available in Fiscal Year 2012-2013 lawa Operating Budget in Los Angeles International Airport Cost Center 1150013 - Engineering & Facilities Management, Commitment Item 520 - Contractual Services. Funding for subsequent years will be requested through the annual budget process; and WHEREAS, continuing administrative and personnel-related activities are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Article II Section 2(f) of the Los Angeles City CEQA Guidelines; and
Resolution No. 24930 WHEREAS, Jacobs is required by contract to comply with the provisions of the Living Wage Ordinance; and WHEREAS, Procurement Services Division reviewed this action (File No.4199) and established a 15% combined MinorityfWomen Business Enterprise (MfWBE) level of participation for the project. Jacobs committed to a 27.08% combined MfWBE level of participation and has achieved 17.94% participation to date; and WHEREAS, Jacobs will comply with the provisions of the Affirmative Action Program; and WHEREAS, Jacobs has been assigned Business Tax Registration Certificate No. 000847329; and WHEREAS, Jacobs will comply with the provisions of the Child Support Obligations Ordinance; and WHEREAS, Jacobs has approved insurance documents, in the terms and amounts required, on file with LAWA; and WHEREAS, pursuant to City Charter Section 1022, it was determined that the work specified on the contract can be performed more economically or feasibly by an independent contractor than by City employees; and WHEREAS, Jacobs has submitted the Contractor Responsibility Program Pledge of Compliance, and will comply with the provisions of said program; and WHEREAS, Jacobs must be determined by the Public Works, Office of Contract Compliance, to be in full compliance with the provisions of the Equal Benefits Ordinance; and WHEREAS, Jacobs will be required to comply with the provisions of the First Source Hiring Program; and WHEREAS, Jacobs will comply with the provisions of the Bidder Contributions City Ethics Commission Form 55; and WHEREAS, actions taken on this item by the Board of Airport Commissioners will become final pursuant to the provisions of Los Angeles City Charter Section 373; NOW, THEREFORE, BE IT RESOLVED that the Board of Airport Commissioners determined that this action is exempt from the California Environmental Quality Act requirements; adopted the Staff Report; approved the First Amendment to Contract No. DA-4463 with Jacobs Engineering Group, Inc. for consulting services supporting the Facilities Management Initiative at Los Angeles World Airports, in the amount of $4,147,000 for a total contract amount not to exceed $9,137,000, and increasing the term from three to six years; and authorized the Executive Director to execute said First Amendment upon approval as to form by the City Attorney and upon approval by the Los Angeles City Council. 000
Resolution No. 24930! hereby certify that this Resolution No. 24930 is true and correct, as adopted by the Board of Airport Commissioners at its Special Meeting held on Monday, October '15, 2012, Sandra J. Miller - Secretary BOARD OF AIRPORT COMMISSIONERS
FIRST AMENDMENT TO CONTRACT NO. DA-4463 BETWEEN THE CITY OF LOS ANGELES AND JACOBS ENGINEERING GROUP, INC. FOR FACILITIES MANAGEMENT IMPELEMENTATION CONSULTANT SUPPORT SERVICES AT LOS ANGELES WORLD AIRPORT THIS FIRST AMENDMENT to Contract No. DA-4463 (hereinafter referred to as "Contract") made and entered into this day of, 2012 at Los Angeles, California by and between the CITY OF LOS ANGELES, a municipal corporation (hereinafter referred to as "City") acting by order of and through its Board of Airport Commissioners (hereinafter referred to as "Board") of the Department of Airports (hereinafter referred to as "LA W A or Department"), and JACOBS ENGINEERING GROUP INC. (hereinafter referred to as "Consultant" and where appropriate as a "Contractor"). RECITALS WHEREAS, City and Consultant entered into Contract DA-4463 dated June 23, 2010 for Facilities Management Implementation Services (collectively referred to herein as "Services"); WHEREAS, LA WA desires to extend the term of the Contract for a period of three (3) additional years, fora total of six (6) years, and increase the Contract Amount by $4,147,000 for a total Contract Amount of $9,137,000 and add supplemental tasks to the existing scope of work; and NOW, THEREFORE, in consideration of the covenants and conditions hereinafter contained to be kept and performed by the respective parties hereto, IT IS MUTUALLY AGREED that Contract No. DA-4463 BE AMENDED AS FOLLOWS: Section 1.0 Definitions. AMENDMENT Section 1.0 of the Contract is hereby amended as follows: The definition of "KEY STAFF" is deleted and replaced with the following: "The individual members of the Consulting Team specifically identified in Exhibit "D" Organizational Chart," Jacobs Engineering Group Inc 1st Amendment to Contract 1
Section 2.0 Term of Contract. Section 2.0 of the Contract is hereby amended as follows: Delete the entire paragraph and replace it with following: "2.0 The.term of this Contract shall be for a period of six (6) years, commencing upon Consultant's receipt from City of a Notice-to-Proceed, subject, however, to earlier termination as hereinafter specified in Section 23.0, Abandonment of Program and Cancellation of Contract or Suspension of Services." Section 8.0 Consultant Fees. Section 8.2 of the Contract is hereby amended as follows: Delete the entire paragraph and replace it with following: "8.2 Regardless of any other provision of this Contract it is understood and agreed that for all Services rendered under this Contract, all costs, direct or indirect, and all expenses incurred by Consultant pursuant to this Contract, the total compensation to be paid to the Consultant for all Services rendered under this Contract shall not exceed the total sum of Nine Million, One Hundred Thirty- Seven Thousand and 00/100 Dollars ($9,137,000.00). Any increase in the Contract Amount will require an amendment to this Contract, which will require the approval of the Board and the City Council." Section 8.4 is hereby added to the Contract as follows: "8.4 With the written consent of the Executive Director, Consultant may add to the categories of personnel listed on Exhibit "B-1" indicating range of all~ inclusive hourly rates for such personnel, but any such additions of personnel shall not entitle Consultant to any additional compensation beyond what is specified in Subsections 8.1 and 8.2 herein." Section 28.0 Al!propriation of Funds. Section 28.1 of the Contract is hereby amended as follows.delete the entire paragraph and replace it with following: "28.1 Consultant acknowledges that the City has appropriated Nine Million, One Hundred Thirty-Seven Thousand and 00/100 Dollars ($9,137,000.00) for services to be performed pursuant this Contract. The City's liability under this Contract, if any, shall only be to the extent of the present appropriation to fund this Contract" Jacobs Engineering Group Inc. 1st Amendment to Contract 2
Section 33.0 Notices. Section 33.2 of the Contract is hereby amended as follows: Delete the entire paragraph and replace it with following: "Notices to Consultant shall, until City's receipt of written notice otherwise from Consultant, be addressed to Consultant at, Jacobs Engineering Group, Inc. 777 Main Street, Ft. Worth, TX 76106, Attn: Mr. Eric Dillinger." Section 36.0 is added to the Contract as follows: "Section 36.0 Compliance With Los Angeles City Charter Section 470(C)(12) and 609(E). If and to the extent applicable, the Consultant, other underwriting firm members of the underwriting syndicate, Sub-consultants, and their Principals are obligated to fully comply with City of Los Angeles Charter Sections 470(c)(12), 609(e) and related ordinances, regarding limitations on campaign contributions and fundraising to certain elected City officials or candidates for elected City office. Gifts to elected officials and certain City officials are also limited. Additionally, Consultant and other underwriting firm members of the underwriting syndicate are required to provide and update certain information to the City as specified by law. Any Consultant and other underwriting firm members of the underwriting syndicate subject to Charter Section 470(c)(12) and 609(e), shall include the following notice in any contract with a subcontractor expected to receive at least $100,000 for performance under this contract: Notice Regarding City of Los Angeles Campaign Contribution and Fundraising Restrictions As provided in Charter Sections 470(c)(12), 609(e) and related ordinances, you are a subcontractor or underwriting finn on City of Los Angeles Contract/Resolution #. Pursuant to City Charter Section 470(c)(12) and 609(e), underwriting firm, subcontractor and principals are prohibited from making campaign contributions and fundraising for certain elected City officials or candidates for elected City office for 12 months after the City contract is signed. Additionally, there are limitations to gifts made to elected officials and certain City officials. Subcontractor is required to provide to contractor names and addresses of the subcontractor's principals and contact information and shall update that information if it changes during the 12 month time period. Subcontractor's information included must be provided to contractor within 10 business days. Failure to comply may result in termination of contract or any other available legal remedies including fines. Information about the restrictions Jacobs Engineering Group Inc. Ist Amendment to Contract 3 >
may be found at the City Ethics Commission's website at http://ethics.lacity.org/ or by calling 213/978-1960. If and to the extent applicable, Consultant, underwriting firms, Sub-consultant, and their Principals shall comply with these requirements and limitations. Violation by Consultant of this provision shall entitle the City to terminate this Agreement pursuant to the terms and conditions herein, and pursue any and all legal remedies that may be available." Exhibits Exhibit "A" Scope of Services is amended with Exhibit "A-1" attached hereto. Exhibit "B" Consultant All-inclusive Hourly Rates in its entirety is amended and replaced with Exhibit" B-1" attached hereto. Exhibit "D" Organizational Chart is added to the Contract and is attached hereto. It is understood and agreed by and between the parties hereto that, except as specifically provided herein, this First Amendment shall not in any manner alter, change, modify or affect any of the rights, privileges, duties or obligations of either of the parties hereto under or by reason of Contract DA-4463, and except as expressly amended herein, all terms, covenants, and conditions of Contract DA-4463, and all amendments thereto, shall remain in full force and effect. [Remainder of this page is left intentionally blank] Jacobs Engineering Group Inc. 1st Amendment to Contract 4
IN WITNESS WHEREOF, City has caused this First Amendment to be executed by Executive Director and Consultant has caused the same to be executed by its duly authorized officers and its corporate seal to be hereunto affixed, all as of the day and year first hereinabove written. APPROVED AS TO FORJVl.: CARJVl.EN A. TRUTANICH City Attorney CITY OF LOS ANGELES Date: By:...JL:.----''-----_~::------ Gina Marie Lindsey Executive Director, LA WA By Wei Chi Deputy Executive Director Comptroller _ ATTEST: CONSULTANT JACOBS ENGINEERING INC, GROUP BY~!?---.:::'v!j,------,-- tt--~._.._ Signature (Secretary) M {CIfIfeL- (jbvl c_ Print Name Jacobs Engineering Group Inc. lst Amendment to Contract 5
_,... c ==. Jacobs Engineering "Exhibit D'' Group, Inc. FACILITIES MANAGEMENT IMPLEMENTATION CONSULTANT SUPPORT SERVICES, I" I." ~'?Li _',1)'_,' r' """'...-....-._ I Facilities Management Group Program Manager ~ Mike Feldman I Eric Dillinger I Dave Shuler ~, -.-.~.~._._._I Joan Raff i I Deputy Program Project Administration & Manager Controls Jeff Fitzgerald Christina Parr I Support Team On-site Consulting Lead Doug Betts Sr. Consultant Systems Implementation Sleven McKissick Sr. Consultant Work Management TBD Facility Dala Management & Condition Assessment Nina Wollman Sr. Consultant