BRILEY TOWNSHIP BOARD MEETING MINUTES OF DECEMBER 21 2015 PRESENT: GUESTS: Mike Wurtsmith, Supervisor; Mary Jo Whitmire, Clerk; Bonnie Valentine-Flynn, Treasurer; Bruno Wojcik, Trustee; John Zollars, Trustee Barry Braun, Jim Chapman, Susan Reed, Chuck Whitmire, Nancy Kaiser, Ken Werner, Dave Utt, Jody VanOppen, Taylor Van Oppen, Gordon Green, Doug Nedo, Mary Freeman, Pat Snover I. Call to order, Pledge of Allegiance: Meeting called to order at 6:00 p.m. by Supervisor Wurtsmith. Pledge of Allegiance recited. II. III. IV. Roll Call: Five members present, quorum established. Approval of Agenda: Agenda approved with addition of GBS invoice under VI b with motion by Wojcik, seconded by Valentine-Flynn. Motion carried, 5-0. Minutes: The regular minutes of 11/16/15 and special meeting of 12/11/2015 were approved upon motion of Valentine-Flynn, second bywojcik. Motion carried, 5-0. V. Correspondence: Reviewed. VI. Finance Report: A. Treasurer Financial Report:The November 2015 Financial Report was presented by Treasurer Valentine-Flynn. Motion bywojcik, second by Zollars to accept Report as presented. Motion carried, 5-0. B. Accounts Payable: A.P. in the amount of $16,371.98 was presented for consideration. Motion by Wojcik, second by Valentine-Flynn to approve payables in the amount of $16,371.98 for the period of 11/17/2015 to 12/20/15. Roll call: Yes: Zollars, Wojcik, Valentine-Flynn, Wurtsmith, Whitmire. Motion carried, 5-0. VII. VIII. Public Comments: None Employee/Community Reports: A. Public Works: Not present. B. Montmorency County Sheriff Department: Thanks were expressed by the Board. C. Tri-Township E.M.S: Motion by Valentine-Flynn, seconded by Wojcik, to accept annual report and change the annual meeting date to the same day as the regularly Page1
scheduled Ambulance Board Meeting, the third Tuesday of December at 7:00 P.M. with an amendment to the interlocal agreement. Motion carried. Board expressed thanks for a job well done. D: Tri-Township Fire: Re Annual meeting of December 11, 2015 at 7:00 p.m. at Avery Township.. Motion by Wojcik, seconded by Whitmire to accept the annual report. Board expressed thanks for a job well done. Motion by Zollars, seconded by Wojcik, to remove request for hydrant fees. Motion carried. E: Atlanta Area Municipal Airport: Motion by Zollars, seconded by Whitmire to accept the annual report. Carried. F: Montmorency County Road Commission: Ken Werner reported equipment is readied and awaiting snow. G: Montmorency County Board of Commissioners: Jim Chapman stated that budget has been approved, and continued negotiations for the Sheriff's department are underway. He stated he is serving on a security committee that is seeking guidelines and additional security at the court house. Wojcik expressed his concern for security at the township office. H: Zoning/Blight: Barry Braun reported that he felt we had handled a normal amount of concerns for the past year. IX. I: Planning Commission: Motion by Valentine-Flynn, seconded by Whitmire to reappoint Gordon Green to the planning commission with a term expiring December,2018. Motion carried. Motion by Valentine-Flynn, seconded by Zollars to reappoint Nancy Kaiser to the planning commission with a term expiring December, 2018. Motion carried. Motion by Valentine-Flynn, seconded by Whitmire, to accept the annual report and 2016 meeting schedule. Motion carried. It was determined that a personnell committee of Gordon Green, Barry Braun, Bonnie Valentine-Flynn, and Mary Jo Whitmire be set up to determine and discuss duties not being done. Overall budget of the Planning Commission is fine with a balance of $4000. J: Parks and Recreation. 3 bids were requested with Ken Werner responding to fill and level ice rink. We are now awaiting ice. The ski trails have been pruned and brushed hogged. Thanks to Chuck Whitmire. We are awaiting new maps and sign posts. Old Business: A. Fire Hydrant Fees: Discussed under Tri-Township Fire Department. B. Truck and Plow Purchase: Will be purchased in Spring 2016 C. Frozen Water Service:Tabled, water department not present. D. Park Property Purchase: Awaiting results of Phase 2 Study. Page2
E. SBA Communication Lease Lease is being reviewed F. Davis Ball Field, Atlanta, Little League Association: Wurtsmith and Whitmire to meet to discuss use of township property. X. New Business: A. MI Dept of Treasury, 2014 AMAR Review: Supervisor Wurtsmith states he and Amber are composing a response B. Receptionist Position, Reposting of Position This will be delayed while Clerk Whitmire assesses the need. C. 2016 Meeting Calendar: Motion by Wojcik, seconded by Whitmire, to set the 2016 meeting dates for the third Monday at 6:00p.m. If this falls on a federal holiday, meetings will be held on Tues. at 6 p.m. D. 2016/2017 Budget Prep: The Board will start having special meeting for the budget. It was noted that in moving forward we have the need for a Stratigic Plan and a Capital Improvements Plan E Committee Appointments and Reappointments: Letter of interest was received from Mary Jo Whitmire expressing interest in being appointed to the Fire Board and Parks and Rec committee. Motion by Valentine-Flynn, seconded by Wojcik to accept the resignation of Zollars from the Fire Board and to appoint Whitmire. Motion carried. Motion by Zollars, seconded by Valentine-Flynn to appoint Whitmire to the Fire Board. Motion carried. Motion by Wojcik, seconded by Valentine-Flynn to appoint Whitmire to the Parks and Rec Committee. Motion carried. Letter of interest was received from Wojcik expressing interest in being appointed to the Northeast Michigan Council of Goverments Board as the representative from Briley Township. Motion by Valentine-Flynn, seconded by Whitmire to appoint Wojcik Briley Township representative to the NEMCOG Board. Motion carried. Page3
RESOLUTION APPOINTING A FREEDOM OF INFORMATION ACT COORDINATOR AND SETTING A FEE SCHEDULE RESOLVED BY THE BRILEY TOWNSHIP BOARD WHEREAS,the Briley Township Board desires to appoint the Township Clerk, Mary Jo Whitmire, as the Freedom of Information Act (FOIA) Coordinator and to establish a fee schedule. Now, Therefore, Be It Resolved, The Township Clerk, Mary Jo Whitmire is appointed as the Freedom of Information Act Coordinator. Further, Be It Resolved, that all FOIA requests must be made in writing effective April 1, 1997, per Public Act #553. Further Be IT Resolved, the FOIA Coordinator shall charge a reasonable deposit whenever it appears the cost of gathering and processing information requested will exceed Fifty ($50.00) Dollars. Further, Be IT Resolved, the FOIA Coordinator shall not fill any FOIA request made by anyone owing the Township money for previous FOIA requests without Township Board approval. NOW, THEREFORE BE IT RESOLVED,thatat a regular meeting of the Briley Township Board, held ondecember21, 2015, the Briley Township Board supports the Resolution The foregoing resolution is offered by Bonnie Valentine-Flynn and supported by John Zollars. appointing a freedom of information act coordinator and setting a fee schedule Upon a roll call vote, the following voted: Ayes: Nays: Absent: Wojcik, Whitmire, Wurtsmith, Zollars, Valentine-Flynn None. None. Supervisor Michael Wurtsmith declared the Resolution adopted, 5-0. CERTIFICATE I, Mary Jo Whitmire, the acting Clerk of Briley township, hereby certify that the foregoing resolution was adopted by the Township Board of said township at a meeting of said Board held on December 21, 2015, at which meeting a quorum was presented by a roll call vote of said members as hereinbefore setforth; that said resolution was ordered to take immediate effect. Mary Jo Whitmire, Briley Township Clerk Page4
RESOLUTION CHANGING TRUSTEES OF THE BRILEY TOWNSHIP Resolved by the Briley Township Board: EMPLOYEE MONEY PURCHASE PLAN Whereas, the Briley Township Board desires to change the Trustees on the Briley Township Employee Money Purchase Pension Plan; Now, Therefore, Be It Resolved, that the Briley Township Employee Money Purchase Pension Plan Trustees are changed to reflect Clerk Mary Jo Whitmire and Supervisor Michael Wurtsmith; Whereas, Briley Township moves to appoint Mary Jo Whitmire, Briley Township Clerk and Michael Wurtsmith, Briley Township Supervisor as Trustees for the Briley Township Employee Money Purchase Pension Plan effective immediately. The foregoing resolution is offered by John Zollars and supported by Bonnie Valentine-Flynn. Upon a roll call voted; Ayes: 5 Nays: 0 Absent: 0 Supervisor Michael Wurtsmith Declared the Resolution Adopted. Mary Jo Whitmire, Briley Township Clerk CERTIFICATE I, Mary Jo Whitmire, the acting Clerk of Briley Township, hereby certify that the foregoing resolution was adopted by the Township Board of said Township at a meeting of said Board held on December 21, 2015, at which meeting a quorum was presented by a roll call vote of said members as hereinbefore set forth, that said resolution was ordered to take immediate effect. Mary Jo Whitmire, Briley Township Clerk Page5
XI. Board Reports: A. Supervisor: Nothing to present B. Trustee Wojcik: Nothing to present. C. Trustee Zollars: Nothing to present D. Treasurer: Taxes are coming in. Delta Oil is settled but final numbers are unknown E. ClerkWhitmire: Expressed thanks for community support and stated an open door policy for citizens of the Township. XII. Adjournment: Meeting adjourned at 7:14 p.m. Minutes presented by, Mary Jo Whitmire Briley Township Clerk Page6